The document discusses the basics of letter writing, including definitions, formats, and content. It defines a letter and provides examples of informal, formal, and semi-formal letters. It explains the typical sections of a formal letter, including the opening paragraph, body, and closing paragraph. Finally, it provides tips for writing letters such as choosing an appropriate tone, starting with a salutation, proofreading, and using a complimentary close.

2.  NAME :- MUJAHID HUSSAIN
Regn. No. AUIC-14FL-BECE 0797
DEPARTMENT:- CIVIL ENGINEERING
SEMESTER. 1st

3. TOPIC:- LETTER WRITING

4. What is Letter???
“A written or printed communication directed to a
person or organization.”

5. Sample Format:

6. Before Writing a Letter
 Examine the tone of the letter to which you are going to respond.
 Identify your audience and purpose in order to determine the type
of letter you will write (formal or informal).
 Analyze your reader:
 Who is your reader?
 Will my reader be favorable or unfavorably
disposed to what I am going to say?
 What impression do I want my letter to make
on reader?

7. Letter Mechanics
Pronoun
The use of personal pronouns is important in letters ,
I, he, she, it, we, they, you
 In a letter, do not refer to yourself in the third person
by using “the writer”.
 It is perfectly natural and appropriate to refer to
yourself as I and to the reader as you.

8. Letter Mechanics
Focus and Specificity
 Be Focused.
 Write concise and purposeful letter
 Do not write confused, overlong letter.
 Do not be rude.
 Do not try to impress with your writing.
i.e.
Please, very very very thank you

9. 1. Informal Letters:
These are the letters which keep us
in touch with family and friends.
These are usually chatty and informal.
 When we need to communicate a lot
of information
 When we want to communicate
something that is difficult to say
face to face
 To mark some special occasion.

10. 2. Formal Letters:
Formal letters are letters to people whom we don’t
know on personal level.
 To find out information
 To apply for a job
 To make a complaint

11. 3. Semi-Formal Letters:
We write semi-formal letters to people that we do not
know very well. Compare some expressions of informal
and semi-formal letters:
 Informal: I'm sorry, but I can't come on Friday night.
 Semi-formal: I'm afraid I won't be able to come on
Friday in the evening.
 Informal: I didn't like the food.
 Semi-formal: I was dissatisfied with the food.

12. Letters Format
Full Block StyleModified Block Style
Semi Block Style

14. Content of a Formal Letter
First Paragraph
The first paragraph should be short and state the purpose of
the letter- to make an enquiry, complain, request something,
etc.
The paragraph or paragraphs in the middle of the letter
should contain the relevant information behind the writing
of the letter. Most letters in English are not very long, so
keep the information to the essentials and concentrate on
organizing it in a clear and logical manner rather than
expanding too much.

15. Last Paragraph
The last paragraph of a formal letter should state what action
you expect the recipient to take to refund, send you
information, etc.

16. Sample of Formal Letter:

17. Things to Remember while Writing Letter

18. Decide how formal your letter needs to be:
How you write the letter will depend on your relationship with
the recipient.
 If you're writing to anyone with whom you hope to have a
professional relationship, the letter should be formal.
 If you're writing someone you know very well, the letter
should probably be informal.

19. Decide whether you'll send a handwritten letter or typed.
The way you choose to send your letter also indicates
a degree of formality.
 Most formal letters should be typed and sent
through the post.
 For informal letters, an email or handwritten letter
is acceptable.

20. Start with a salutation
The salutation you use will depend on your
relationship with the recipient of the letter, as
well as the formality of the letter.

21. Start the letter
 If you're writing a personal letter, start by asking
after the recipient's well-being. This can be "I hope
you are well" or "How's it going?".
 If you're writing a business or other formal letter,
get straight to the point.

22. Proof-read your letter.
Before you send the letter, read over it a few times to
make sure it conveys what you wanted to say, and
that it's free of spelling or grammatical errors.

23. Use a Complimentary Close.
A complimentary close ends your letter on a good
note. Make two hard returns after the last paragraph
of the letter, then write the complimentary close.
 "Sincerely yours,"
 "Kindest regards,"
 "Best wishes."