This document discusses CV writing and report writing. It begins by introducing the topic and group members presenting. It then defines what a CV and resume are, discussing the differences and purposes of each. It provides tips on sections to include in a CV like contact information, education, experience, and achievements. The document also discusses informal and formal report types and provides examples. It outlines the typical structure of a formal report, including sections like the introduction, body, and conclusion. In summary, the document provides guidance on writing effective CVs and reports through defining key terms, comparing formats, and suggesting best practices.
2. Group #07
Muhammad Zulqernan (19014107-008)
Syeda Laiqa Mustafa (19014107-012)
Hamza Saeed (19014107-015)
Hasnaat Ahmad (19014107-024)
Maham Mushtaq (19014107-031)
3. We will Discuss
What is cv?
Its types
And how to write best cv
What is report?
How to write best report
5. Learner's Outcome
• Upon completion of the presentation you should be able to:
• Understand what a CV or Résumé is for from a recruiter's and a job-seeker's perspective
• Determine when you will need to use a CV or a Résumé and know the differences between
them
• Improve the odds of CV or Résumé success through presenting the document in a manner that
will more likely to get the recruiter's attention and consideration
• Know more about the strengths and weaknesses of different Résumé formats
• Select an appropriate Résumé format for your unique employment situation
• Be familiar with the sections that constitute an effective CV or Résumé
• Construct or improve on your own CV or Résumé based on the information and guidelines
learned
• Understand current trends in CV / Résumé presentation
6. Definition of Curriculum Vitae (CV) & Résumé
• Curriculum Vitae or CV British definition - a document giving
details of the qualifications and the jobs you have had in the past
that you send to someone when you are applying for a job
• Résumé British definition - a summary of something (from
MacMillan English Dictionary for Advanced Learners)
• A CV or Résumé is your essential marketing material. It tells
prospective employers why you are a good fit for the job and the
organization
7. What is the purpose of a CV?
• To inform the employer about your education, work
experience, skills and interests
• To ‘sell’ these qualities and to persuade the employer to
invite you to interview
8. It’s all about you
• CVs are an opportunity to show an employer why you are an
ideal candidate for the job.
A good CV will:
• Stand out from the crowd.
• Draw attention to your relevant skills, experience,
achievements and potential.
• Create such an impression on the employer that they will not
be able to turn you down for interview.
9. Curriculum Vitae - CV vs. Résumé
Similarities: Both
• are protocols for job search & serve the same
purpose
• are standard formats for job applications
• give a summary of your credentials & suitability for
the post
• help in positioning
• are organized in distinct sections
Differences:
• Resume format for America & CV format for the rest
of the world
• CV format is used in applications in the academia
• CV is detailed, complete & in reverse chronological
order record of your professional history, Résumé is
shorter, more focused and targeted list of relevant
transferable skills & accomplishments CV ( 2-3 pages
long), Résumé (1-2 pages long) CV (more formal),
Résumé may contain promotional language
10. What is a CV or Résumé For?
Employers and candidates view CV's and Resumes as having different purposes
Recruiters / Employers
Perspective
Screening Device
• employment / educational history of applicant
• track record of job performance
• a summary of work experience
• information to screen out unqualified applicants
• tool for interviewing if candidate is shortlisted
• document for personnel records if the candidate is
offered a job
• a promise of professionalism
Job applicant's Perspective
Getting An Interview
• to introduce oneself to prospective employer with the
hope of getting an interview
• to get you considered for a job
11. When to use CV
• A CV is asked for in the job advertisement
• Applying for jobs in the academia (e.G. Research, education,
scientific fields)
• Applying for educational scholarships, grants & fundings,
fellowship, further education, academic training in institutes of
higher learning
• Securing a tenure or promotion within the same organization
• Applying for membership with a professional association
12. Produce a Winning CV
• Your Goal is to Produce a Winning CV, one that catches the attention of the reader and
goes in the pile "to be considered" and stays on top of it.
• To do that, follow a logical sequence of right moves to get you there.
• Explore the details of your own education / work life for names, dates, places, skills
and accomplishments.
• Translate your skills and accomplishments into the language of the job you are seeking
or the industry that interests you.
• Present the material in a way that holds the attention of the reader and reveals the
very best about you.
Focused + Powerful + Concise
13. How to Improve CV or Résumé Success Rate?
1. Think: Job Application as Sales Process
• Needs Identification
• Find out what employers need & study job requirements carefully
Research the company
Prepare Sales Proposal - Outline Features & Benefits
Features: Describe your qualification / skills / experience / training
Benefits : Convince employers how those expertise you possess will
help the organization fulfill its objectives
14. How to Improve CV or Résumé Success Rate?
2. Grab and maintain interest of recruiters
attractive unique / layout effective organization of information good writing skills free from
spelling mistakes start with most recent position on page one words backed up by
examples
3. Guide recruiters to see what they need
put relevant data at the top use persuasive language understand an employer's view
point
4. Match your CV / Résumé content to the job specification
use keywords specified in job specification identify & address employer's needs &
concerns based on your potential value
15. CV Formats
Chronological CV / Résumé Traditional:
listing previous employers & jobs roles in detail - suitable for professionals with a formal history of
experience - effective with traditional companies
Functional / Skills or Competency-based CV / Résumé
Descriptive and focus more on skills and direct experience - suitable for graduates, contractors,
complete career changers, people who moved around different jobs often, returning to the
workplace after a long hiatus
Combination CV / Résumé
Highlights key strength of Chronological & Functional formats Emphasize both a steady work
history & diverse skill sets - suitable for consultants, people who have strong skills as well as
steady employment records, for those intending to apply to a broader range of jobs
16. 5 Tips for a CV
• Clear – well organized and logical
• Concise – relevant and necessary
• Complete – includes everything you need
• Consistent – don’t mix styles or fonts
• Current – Up-to-date
17. What should be on a CV?
• Start with contactinformation
– Full name
– Permanent mailing address
– E-mail address that won’t expire
–Phonenumbers
• Education
• Honors andAwards
• Professional Experience (employment)
• Publications and presentations
• Extracurricular and volunteer experience
18. Other sections for a CV
• Certifications and licensure
• Professional affiliations
• Professional activities
• Research
• Added qualifications
19. Proving your ability
• There are four main things employers will look at in CVs:
• Education - ability to think clearly, analyse and assess information, draw conclusions, work
independently, research
• Work experience - ability to get on with people, work under pressure, meet deadlines
• Leisure interests - ability to plan and organise, co-operate with others, compete, lead, work
hard to achieve results
• Specific skills – e.g. driving licence, computer skills, foreign languages, artistic skills
20. Tips on Education section
• Most current schooling first (include your current
educational work)
• Only include diploma distinctions Get the
school’s names correct!
• Degrees/certifications are what is important – not time spent
• List Thesis/Dissertation titles
21.
22. Tips on Honors and Awards Section
• List most recent first
• Honors/Award Title – then date received
• Go back to undergrad but not before.
• – Only academic or professional
• Scholarships count
23. Tips on Professional Experience Section
• Includes anything you were paid to do or was extensive and
regular volunteer work
• Only list items relevant to academic work
List most recent first
• If listing research, include the lab and director/principle
investigator
24. Work Experience
• There is no need to list every job you’ve ever had – detail the most relevant
• Don’t just list your duties – sell your skills. Which skills are relevant to the
position/company you are applying to?
• Dates, name of company, position and skills:
• April 2010 – Present Museum of Kent Life
• As a shop assistant, I have learnt the importance of providing great customer
service to gain maximum sales. I am responsible for organising stock and
ensuring that costs are controlled. Carrying out weekly risk assessments has
increased my awareness of health and safety issues.
25. Tips on Extracurricular and Volunteer Experience
Section
• List most recent first
• This tends to be a long list – careful!
• It is better to have long-term items or very relevant items
instead of EVERYTHING
• Student organizations go here
26. Matching up your CV with the position/company
• It is not ‘one size fits all’, you need to tailor your CV
to each position you apply for.
• Research the company. Do they have a mission
statement or core values? What will they be
looking for in you? Who works there at the
moment? What are they passionate about?
27. References
• Ideally, one academic and your manager
• Ask permission from your reference and let them know what
position(s) you’ve applied for
• Use relevant references if possible
• You can say ‘references available on request’ rather than
including contact details if you wish
30. • It is any informational work made with an intention to relay
information or recounting certain events in a presentable manner.
• Reports are often conveyed in writing, speech, television, or film.
• Report is an administrative necessity.
• Most official form of information or work are completed via report.
• Report is always written in a sequential manner in order of
occurrence
32. INFORMAL REPORT
• The informal report functions to inform, analyze, and recommend.
• It usually takes the form of a memo, letter or a very short
international document like a monthly financial report, monthly
activities report, research and development report, etc.
• This report differs from the formal report in length and formality.
• It is written according to organization style and rules, but usually
does not include the preliminary (front) and supplemental (back)
material.
33. Cont.…
• The informal report is usually more controversial in tone and
typically deals with everyday problems and issues addressed
to a narrow readership inside the organization.
34. TYPES OF INFORMAL REPORT
There are many embodiments of the informal report:
• Progress report
• Sales activity report
• Personnel evaluation
• Financial report
• Feasibility report
• Literature review
• Credit report
35. FORMAL REPORT
• The formal report is the collection and interpretation of data
and information.
• The formal report is complex and used at an official level.
• It is often a written account of a major project.
• Examples of subject matter include new technologies, the
advisability of launching a new project line, results of a study
or experiment, an annual report, or a year old review of
developments in the field.
36. Cont.…
They can be categorized as:
• Informational reports
• Analytical reports
• Recommendation reports
37. INFORMATIONAL REPORTS
• Informational reports present results so readers can
understand a particular problem or situation.
• Example: Manager of a city’s website might prepare an
informational report for the city council; the report would
provide statistics on the number of people who pay their city
water and sewage bills online etc.
38. Informational reports might:
• Present information on the status of current research or of a
project.
• Present an update of the operation in your division.
• Explain how your organization or division does something.
• Present the results of a questionnaire or research.
ANALYTICAL REPORT
39. ANALYTICAL REPORTS
• This type goes a step beyond presenting results. Analytical
reports present results, analyze those results, and draw
conclusions based on those results.
• These reports attempt to describe why or how something
happened and then to explain what it means.
• Like informational reports, analytical reports can be formal or
informal.
40. Cont.…
• Explain what cause a problem or situation –
• Present the results of a traffic study showing accidents at an
intersection ,the report explains what it means.
• Explain the potential results of a particular course of action.
• Suggest which option, action, or procedure is best.
41. THE PLAN FOR PREPARING A FORMAL REPORT
• Identify the readers
• Determine your purpose
• Formulate specific questions
• Conduct research to answer the questions
• Draw valid conclusions (for analytical or recommendation
reports)
• Decide on recommendations (for recommendations)
• Write the report
42. NARRATIVE REPORT:
• Writing a narrative report will help you to outline the direction that
you intend to take and put your financial ideas into paper.
• You also give the outline of your vision of your business. All the steps
are to be followed accordingly.
SPECIALIZED REPORT:
• Specialized reports do not only apply in business, but they extend to
another field like journalism.
• They have been used by journalists to search for in-depth news as it
involved one or several kinds of investigations.
43. ACCIDENT REPORT:
The report defines complete description of the accident
• It describes the location and the loss occurred.
• It is important for documentation
• It is required to start any investigation.
NON CHRONOLOGICAL REPORT:
• A non-chronological report is a text which isn't written in time order.
• They are normally non-fiction texts which give information on a
particular subject or event, without referring to the order in which
things happen.
44. FORMAT OF A REPORT
• Although, there is no set report writing format, however, there
are general sections that should be included.
• Unlike essays, reports are written in sections with headings
and sub-headings, which are usually numbered.
• There are numerous possible formats available for writing a
report, and it mostly depends on the context of topic
45. Cont.…
Below given are the components of a report in which they
would occur:
• Title page: It should include the title, your name and the
name of the tutor to whom it is being submitted, date of
submission, your course/department. The logo of the
organization should also be printed.
• Acknowledgements: A list of people and organizations who
have helped you in the compilation of report and other related
work.
46. Cont.…
• Contents page: A clear, well-formatted list of all the sections
and sub-sections of the report. Page numbers should be
marked correctly.
• Abstract: A summary of the major points, conclusions, and
recommendations should be written to give a general
overview of report.
• Introduction: The first page of the report needs to have an
introduction. You will explain the problem and show the
reader why the report is being made.
47. Cont..
• Body: This is the main section of the report. There needs to
be several sections, with each having a subtitle. The various
sections include Review of Literature, Materials and Methods
and Results. A discussion section can also be included at the
end of the body to go over by findings and their significance.
• Conclusion: A conclusion should draw out the implications of
your findings, with deductions based on the facts described in
your main body. The significance and relevance of study is
discussed in this section.
48. Cont…
• References: This is a list giving the full details of all the
sources to which you have made reference within your text.
