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HRMS ODISHA

Human Resources Management System

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HRMS ODISHA

  1. 1. CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
  2. 2. HRMS Vision: Enhancing Performance in Government HRMS INPUT PROCESS OUTPUT • Competency • Knowledge • Skills • Attitude • Recruitment/ Training • Appointment • Pay/Pension/Leave • Appraisal/ Promotion • Discipline/Award • Separation/ Vacancy & Reservation • Employee Cost & Performance • Governance Cost & Performance • HR Analytics • Employee Evaluation, Training & Development CENTER FOR MODERNIZING GOVERNMENT INITIATIVE Feedback & Adaptat ion
  3. 3. HRMS: OBJECTIVE All human resources management activities will be transacted electronically, so as to provide quick disposal of HR issues of the employees and incentivize them to perform efficiently. HRMS will accurately project, account and monitor revenue expenditure and enable efficient utilization of government resources. The decision makers will have a scope for effective planning and utilization of existing manpower by identifying their skills. Time and energy of government employees both at managerial and micro level will be saved by the automated HRMS leading to optimum utilization of their services for the purpose of public CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
  4. 4. SOFTWARE DEVELOPMENT DELIVERABLES • HRMS-1 – Development of HRMS Data Model – Development of HR Legacy System • HRMS-2 – End-to-End Process Automation through Workflow Pattern – Payroll Automation – Integration with Orissa Treasury Management System (OTMS) – Integration with Pension Management System (PMS) – Integration with Vigilance Information System (VIS) • HRMS-3 – English Query for Data Retrieval (QA) – Bulletin Board Services (BBS) – Decision Support System (DSS) – Dash Board & Analytics CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
  5. 5. DATA MODEL AND LEGACY SYSTEM TOTAL 78 HR FUNCTIONAL MODULES IDENTIFIED HRMS FOLLOWS EMPLOYEE-LIFE- CYCLE APPROACH CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
  6. 6. HRMS: CAPTURING LEGACY DATA CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
  7. 7. PROGRESS UPDATE METHODOLOGY OF IMPLEMENTATION HRMS FUNCTIONALITIES FUTURE ROADMAP CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
  8. 8. PROGRESS UPDATE METHODOLOGY OF IMPLEMENTATION HRMS FUNCTIONALITIES FUTURE ROADMAP CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
  9. 9. Where HRMS Stands Today • Service Book of 3.47 lakh regular employees is entered into HRMS and verified by 6,232 offices of all Departments • Service Record of 2.46 lakh non-regular employees is entered • Unique Employee Id and Password is issued to 3.6 lakh employees to access HRMS i i • HRMS -Payroll has been restricted in implementation to 4,500 out of 6,500 DDOs due to inadequate server capacity • Service Book of 2.5 lakh employees is dynamically updated on regular basis and coverage of employee is growing every month @ 200 offices per month • 16,000 Salary Bills worth Rs. 485 Crores are submitted every month electronically and Token and TV No is obtained from iOTMS CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
  10. 10. HRMS Strength • Well defined, Updatable Government Structure such as Dept, Office, Post, Cadre • Provision of Management Information System (MIS) for HR Managers at all levels • Automatic Alerts to take HR Actions on time • Decision Support System (DSS) • Each employee is identified with Unique Employee Identification Number • Availability of e-Service Book on Web & Provision to update it • Budget-Allotment-Expenditure recording by Payroll Automation • HRMS is successfully integrated with iOTMS since May 2012 CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
  11. 11. No of DDOs Covered 789 4529 250000 200000 150000 100000 50000 No of Employee Covered No of Paybills Prepared No of Paybills Submitted Online 20000 15000 10000 5000 CENTER FOR MODERNIZING GOVERNMENT INITIATIVE 5000 4000 3000 2000 1000 0 Feb-2013 Feb-2014 19364 199286 0 Feb-2013 Feb-2014 3078 19953 25000 20000 15000 10000 5000 0 Feb-2013 Feb-2014 308 15864 0 Feb-2013 Feb-2014 HRMS Coverage so far
  12. 12. PROGRESS UPDATE METHODOLOGY OF IMPLEMENTATION HRMS FUNCTIONALITIES FUTURE ROADMAP CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
  13. 13. Implementation Method • Case Studies of HRMS practice in Karnataka, Chhattisgarh, Tamilnadu, Uttaranchal and Maharashtra referred • HRMS is developed Indigenously by CMGI • STQC is engaged for quality certification of HRMS software • A team of 7 engineers are engaged at state level for development of Software and maintenance of Server • On-call helpdesk support is provided by a team of 2 engineers • 32 teams each having 1 district coordinator and 1 DEO are placed at state/district HQ for roll-out and support • Facility provided for individual employee to register online complaints related to e-SB and PayBill online • Help manuals are published on each revision of software CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
  14. 14. Transformation brought into Legacy System CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
  15. 15. PROGRESS UPDATE METHODOLOGY OF IMPLEMENTATION HRMS FUNCTIONALITIES FUTURE ROADMAP CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
  16. 16. CENTER FOR MODERNIZING GOVERNMENT INITIATIVE PROCESS AUTOMATION OUTPUTS Role Based Access Authorization Layer with Multi-Modal Interface STAKEHOLDERS Browser Mobile E-Mail Web Services
  17. 17. Functionalities for Employee • Service Book • Leave Account • Insurance Passbook • Pay Slip • Accounts of GPF-TPF-NPS • Loan/ Advance Ledgers • HRR Account • Accounts on Voluntary Deductions • Publication of Award, Commendations, Honors • Calendars • To-Do List • Contacts List • Meeting Organizer • Request for Leave & LTC • Request for Transfer & Deputation • Request for Training • Request for Change in Personal Info • Request for Quarter Allotment • Request for Loan/ Advances • Travel Plan & Submission of Claim • Submission of Self Appraisal • Submission of Property Declaration • Income Tax Planner CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
  18. 18. Functionalities for Head of Office, DDO, HoD & Admin Department • Sanctioned Post wise List of Employees • Vacancy Positions • Access to Employee Records • Automatic Generation of Pay Bill, Arrear Bills and Other Bills • Online submission of bills to treasury • Quick Attendance Record • Office Orders like Pay Fixation, Transfer & Promotion through Workflows • Managing Local Holidays through Calendar • Bulletin Board Service reminding due increment, retirement, GIS premium • Quarter Allotment CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
  19. 19. Functionalities for Cadre Controlling Authority • Cadre Schedule , Cadre Strength and Cadre Rule • Grades under a Cadre and its Scale of Pay • Rules for Regular Recruitment, through Promotion from feeding Cadre, through Selection/ Redeployment/ Absorption/ Validation from non-feeding Cadre • Rules for Senior Post Reserve, Junior Post (Probation) Reserve, Deputation Reserve, Training Reserve and Leave Reserve • Disposition List • Comparing statements on Cadre Schedule vs. Actual Posting • Mid Career Training Monitoring • Tenure Analysis, Analysis of Property Statement • Promotion Proposal CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
  20. 20. Functionalities for Treasury • Fully automated accounting of salaries; i.e. 20% of State Budget Expenditure • Electronic transfer of Monthly Salary Bills of Regular & Contractual employees • Electronic transfer of Arrear Bills – On the occasion of hike of DA and hike of HRA – On the occasion of Leave Salary – On the occasion of Release of Held up Pay – On the occasion of retrospective Fixation of Pay (due to pay Commission, Time Bound Advancement or Promotion) – On the occasion of Release of Help up Increment • Electronic Transfer of other Bills like Loan Advance Bill (FA, GPF Advance and Other Loan and Advance Bills), Provisional Pension Bill, Final GPF Bill, Final GIS Bill, Un-Utilized Leave Bill, Provisional Gratuity Bill, Other Contingency Bill • Allotting unique token no to each bill • Uploading status of submitted bills during vouching process CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
  21. 21. Functionalities for Accountant General, CoA and NSDL • Providing required information through Web Service for Voucher Level System • Retrieval of Voucher Details of each Transaction • GPF/ TPF/ PPF Contributions • GPF/ TPF/ PPF Loan Disbursement & Recoveries • Leave Salary Contribution for Deputed Employees • Pension Contribution for Deputed Employees CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
  22. 22. Functionalities for Vigilance • Searching and Retrieving Service Transactions of Employees • Updating Vigilance proceedings against employees CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
  23. 23. Functionalities for Citizen • Searching Point of Contact for Public Services • Submission of Grievance • Submission of Service Request under ORTPSA • Review of Job Vacancy • Apply for Jobs Online CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
  24. 24. Integration with Other External System • OSWAS • Government Quarter Monitoring System • Crime Criminal Tracking Network System • Court Case Monitoring System Any department specific e-Governance application can use HRMS user directory for security authentication and access authorizations. CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
  25. 25. HRMS Data Model • Data Model for Government HR Structure – Admin Departments – Office – Universal Post – Generic Post – Sanctioned Substantive Post – Cadre/ Grade – Treasuries • Employee Data Model – Employee Foundation Data • Personal Information • Education Details • Training Details – Posting Information – Cadre Information – Pay Information – Departmental Proceedings – Deputation Information – Performance Appraisal Report CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
  26. 26. Cadre Management Framework All India State Secretarial Dept Level District Level Reha bilita tion Abso rptio n Regul arizat Valid ion ation Re- Depl oyme nt Cadre/ Ex Post Deputation TR/ JPR Reserve Leave Reserve CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
  27. 27. Government HR Structure Framework OFFICE: S & ME DEPARTMENT Secretary Special Secretary GRADE: JAG GRADE: SR. TIME SCALE POSTING OFFICE: DIRECTORATE OF PRIMARY EDUCATION CADRE: IAS EMPLOYEE OFFICE: DISTRICT INSPECTOR OF SCHOOL, KHORDHA SUB OFFICE: PRIMARY SCHOOL, KHORDHA CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
  28. 28. Sample Workflow: Managing Leave Account Calendars Leave Mgmt. Employee Calendar Employee Authority Establishment Local Calendar Department Calendar CENTER FOR MODERNIZING GOVERNMENT INITIATIVE Leave Rule Engine Leave Account State Calendar Apply/ Surrender Leave Forward Sanction Absentee Statement Debit Periodic Leave Credit Credit Acknowledge Unutilized Joining Time Receive Transfer Order Relieve from Office Join in New Office in Advance Credit Detention of vacation
  29. 29. HRMS - Treasury Integration HRMS-Odisha iOTMS Processing Acquitance # CENTER FOR MODERNIZING GOVERNMENT INITIATIVE E-Service Book Payroll Time Office Pay Bill Preparation Chart of Accounts Bill Treasury Vouchers Update eSB Absentee Statement Request to Prepare Bill Bill Detail By Transfer Detail Object Break GPF TPF Detail Beneficiary Detail Retrieving Bill Printing of Bill XML File Token No Processing Status Voucher No & Date DDO Pay # Posting # Leave # Loan # No of days worked # Chart of Accounts on Request # Chart of Accounts
  30. 30. Department wise Regular Employee Strength 75693 79115 58729 31471 15348 18527 0 20000 40000 60000 80000 100000 HED REV HFW HOM PRD SME CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
  31. 31. Department wise Regular Employee Strength 7432 4802 3280 1011 1041 1260 1405 1439 CENTER FOR MODERNIZING GOVERNMENT INITIATIVE 8561 8025 7456 7013 5978 4924 4498 3376 2184 1816 1446 1089 0 1000 2000 3000 4000 5000 6000 7000 8000 9000 SMD ETE SUP PCD LEM EXE COM GAD COP WCD RDD FIN LAW WOR HUD WEL WAT FAR FOR AGR
  32. 32. Department wise Regular Employee Strength 801 698 659 621 585 434 276 296 301 237 121 36 43 45 17 0 100 200 300 400 500 600 700 800 900 CENTER FOR MODERNIZING GOVERNMENT INITIATIVE INT PEN PGP STD SYS ENE TOU PAD OLA CUL IND MSM TRA IPR THL
  33. 33. Department wise Contractual Employee Strength 114982 68196 18887 13269 CENTER FOR MODERNIZING GOVERNMENT INITIATIVE 140000 120000 100000 80000 60000 40000 20000 0 WCD PRD SME HOM
  34. 34. Department wise Contractual Employee Strength 59465888 40323894 2539 2259 1968 1553 1123 409 372 346 169 117 106 CENTER FOR MODERNIZING GOVERNMENT INITIATIVE 7000 6000 5000 4000 3000 2000 1000 0 WEL HED HUD HFW RDD WAT AGRWOR REV FAR FOR FIN SUP PCD LAW
  35. 35. Department wise Contractual Employee Strength 59 59 53 50 49 43 30 28 23 22 22 20 17 9 7 5 4 CENTER FOR MODERNIZING GOVERNMENT INITIATIVE 1 70 60 50 40 30 20 10 0
  36. 36. Department wise Vacancy Analysis 715 277 70 103 82 82 686 308 871 495 382 197 1008 529 252 143 10 306 113 CENTER FOR MODERNIZING GOVERNMENT INITIATIVE 877 165 1200 1000 800 600 400 200 0 AGR COM TRA COP ENE EXE FIN FAR SUP FOR GAD HFW DHE HOM HUD IPR INT LEM LAW OLA PRD 212 379 21 17 940 226 467 544 22 31 81 54 67 34 611 295242210 40 173 1000 800 600 400 200 0 PAD PCD PEN PGP REV RDD WEL SME STD SYS SMD THL CUL TOU WAT WCD WOR IND MSM ETE
  37. 37. Salary Projection for Next 5 Years 58.39 1109.13 58.39 1136.52 58.39 1164.62 58.39 1193.63 58.39 1223.51 CENTER FOR MODERNIZING GOVERNMENT INITIATIVE 1300.00 1250.00 1200.00 1150.00 1100.00 1050.00 1000.00 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 NON-REGULAR REGULAR Figures In Rs. Crores
  38. 38. PROGRESS UPDATE METHODOLOGY OF IMPLEMENTATION HRMS FUNCTIONALITIES FUTURE ROADMAP CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
  39. 39. Process Automation Existing Version Order Issued By Establishment Recording of Order HRMS-Odisha Service Book Upcoming Version Request from Employee/ Proposal from Establishment Generating Order Pay Bill CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
  40. 40. Future Roadmap • Stakeholders Engagement • Training of the Users • Implementation of Process Automation • More MIS, Alerts & DSS • Task-Time-Team Management Tool • User Defined Report Engine • Dash Board & Analytics • Citizen Portal • Integration with other external system CENTER FOR MODERNIZING GOVERNMENT INITIATIVE
  41. 41. Thank You CENTER FOR MODERNIZING GOVERNMENT INITIATIVE

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