2. Microsoft Word
MS Word is computer software that provides
the tools to write and edit the text.
3. Features of Ms Word software:
1. You can change or edit the text.
2. You can count the number of word and divide the text into pages.
3. You can set left, right, top and bottom margins.
4. You can correct spelling mistakes.
5. You can change the font, style, size, color of the text while typing.
6. You can save the document, open it, and make changes whenever you want.
7. You can insert drawings in the document.
8. You can print a part or whole document any number of times.
9. You can insert tables and format it.
10.You can insert chart, word Art, ClipArt pictures in the document.
4. Starting Ms Word:
Step 1: Click Start
Step 2: Select All programs
Step 3: Select Microsoft office
Step 4: Click on Microsoft Office Word
6. Parts of MS Word window:
1. Office Button: It is located in the upper-left corner of the Ms Word.
2. Quick access Toolbar: It is at the top left of the Ms word window,
next to office button.
3. Title bar: It is at the top right corner of the Msword window. It
contains Minimize, Close, Maximize buttons.
4. Ribbon: The ribbon is displayed just below the title bar. It contains
tabs and commands.
7. Parts of MS Word window:
5. Horizontal ruler: It is at the top of to document window and used to left
margin, right margin, indents, and tabs.
6. Vertical ruler: It is to the left of the document window and used to set
the top and bottom margins.
7. Document window: A document is created in the document window.
This is the area where we can type.
8. Parts of MS Word window:
8. Horizontal and Vertical Scroll bar: Horizontal scroll bar is at the
bottom and Vertical scroll bar is at the right of the document window.
Horizontal Scroll bar scroll the text left or right. Vertical Scroll bar scroll
the text up or down.
9. Status bar: It is at the bottom of the Ms Word window. It gives
information about the current document, like number of pages and
words.
10. View Toolbar: It is at the right corner of the status bar and provides
tools to adjust the size of the document.
9. Creating a New document:
Step 1: Click the office Button, from drop-down menu
select New.
Step 2: The New Document dialog box, click on Blank
document and then click on create button.
Step 3: A blank document window appears.
10. Saving a Document:
Step 1: Click Office button, from the drop-down menu, click on
save.
OR
Click the Save Button on the Quick Access Toolbar.
Step 2: The save As dialog box appears.
Step 3: Select the desired drive and folder.
Step 4: In the File name text box, type the file name.
Step 5: Click the Save button.
11. Opening a Document:
Step 1: Click on Office button and from the drop-down
menu click the open command.
Step 2: The open dialog box appears
Step 3: Select the desired drive, folder, and file.
Step 4: Click the Open button.
13. DATA STORAGE MEDIA
Computer has a vast internal memory. Memory is represented
in bytes. There are two types of Memory:
1. Primary
2. Secondary.
14. Primary Memory: This memory is directly used by the CPU.
1. RAM (Random Access Memory): It holds data temporarily, as
long as the power is not cut off. In this read and write
operations can be performed. It is also called as Volatile
memory
Primary Memory
15. 2. ROM (Read Only Memory): It holds data permanently,
even if the computer is switched off. In this the
information can only be read from and not written into
ROM. It is also called as Non-volatile memory.
16. Secondary memory: It is non-volatile memory. Secondary
storage devices have a much larger capacity to store data
Secondary memory
17. 1. Hard disk: It is the computer’s main storage device. It
contains metal discs known as platters, which are coated
with magnetic material.
18. 2. Floppy disk: It was one the first portable data-storage
devices and was commonly used in mid 1970s. Its storage
capacity range was 1.2MB to 1.44MB.
19. 3. CD-ROM( Compact Disc Read-Only Memory):It is
used to store a wide variety of information such as
images, videos, software. Its storage capacity range is
650 to 900MB
20. 4. DVD(Digital Versatile Disc): A DVD looks similar to a CD,
but it can hold 25 times more data than CD.
23. It enables computer systems to function and to allow users to
communicate with computer systems is known as Operating
system.
It is essentially software running in the background of a computer
system.
It manages many of the basic functions.
Without the OS, most computers would be very user-unfriendly
and majority of users would find it almost impossible to work with
computers on a day-to-day basis.
Operating System:
24. • An operating system is a master control program that runs the
computer.
• It controls the flow of signals from the CPU to the various parts of
a computer.
• When the computer is switched on, an operating system is the
first program loaded onto the computer’s memory.
Operating System:
25. Functions of OS:
1.To control operations of Input/ Output and backing storage
devices.
2.To supervising the loading, running and storage of
application programs.
3.It deals with the errors that occur in application programs.
4.It maintains security of the whole computer system.
5.It also maintains computer log.
6.It allows communication between the user and the
computer system.
27. Shortcut key Description
Ctrl+B To make the text Bold.
Ctrl+U To make the text Underline.
Ctrl+I To make the text Italic.
Ctrl+C To copy the selected text.
Ctrl+X To cut the selected text.
Ctrl+V To paste the text.
F5 To Refresh.
Ctrl+S To save the file.
Ctrl+O To open a file.
28. Shortcut key Description
Ctrl+N To create a new blank document.
Ctrl+P To print a document.
Ctrl+F To find a word in a document.
Ctrl+L To make the text to Left alignment.
Ctrl+E To make the text to Center alignment.
Ctrl+R To make the text to Right alignment.
Ctrl+Shift+< To make the text one size smaller.
Ctrl+Shift+> To make the text one size bigger.
F7 Spelling and Grammar check
29. MS POWER POIN
What is PowerPoint
Microsoft PowerPoint, usually just called the PowerPoint, is a
software program developed by Microsoft to produce effective
presentations. It is a part of Microsoft Office suite. The program
comprises slides and various tools like word processing,
drawing, graphing and outlining. Thus it can display text, table,
chart, graphics and media in the slides.
30. Features of PowerPoint
•Ribbon: PowerPoint has a new, intuitive user interface called the Ribbon that
helps you create better presentations much more quickly than you could in
earlier versions of PowerPoint.
•Live Preview: PowerPoint takes advantage of the live preview feature to
review your formatting choices before you apply them.
•Create Dynamic Presentations: PowerPoint quickly creates dynamic and
great looking presentations using the redesigned user interface and new
graphics capabilities.
•Video Capabilities: One of the attractive features of Microsoft PowerPoint is
that it allows you to use video in your presentations. With this software, you can
embed a video clip into one of your slides and use it during the slideshow.
When you embed the video, you can also perform a number of editing functions
which will allow you to alter the video to your needs for the presentation.
•Apply a consistent look and feel in one click: PowerPoint themes help you
change the look and feel of your entire presentation with just one click.
PowerPoint comes with new themes, layouts and Quick Styles that offer you a
wide range of options when you are formatting your presentations. Changing
the theme of your presentation not only changes the background colour but the
colour of a diagram, table etc and even the style of any bullet points within a
presentation.
31. •Sharing: Another feature of Microsoft PowerPoint is the ability
to share presentations with other individuals in different
locations.
•Dynamically modify shapes, text, and graphics with new
tools and effects: You can now manipulate and work with
your text, tables, charts and other presentation elements in
much richer ways than ever before.
•Special Effects: When creating a presentation, one of your
jobs as a presenter is to keep the attention of your audience. If
you create a plain presentation without any flair, your subjects
may not pay attention for long. With Microsoft PowerPoint, you
can use a number of special effects to enhance the quality of
your presentations.
•Reduce your document sizes and improve file recovery at
the same time: The new compressed Microsoft PowerPoint
XML Format offers a dramatic reduction in file size, while
offering an improvement in data recovery for damaged files.
•Support other file formats: PowerPoint enables support for
other file formats, such as PDF and XPS.
32.
33.
34. Ribbon is located on the top of the PowerPoint window
just below the Title bar. It is made up of seven tabs;
Home, Insert, Design, Animations, Slide Show, Review
and View. Each tab is divided into groups of related
commands that are displayed on the Ribbon. To view
additional commands of a group click the arrow at the
right bottom corner of the group.
35. Features of the Tabs
The features of Home tab are Clipboard, Slides, Font,
Paragraph, Drawing and Editing.
36. Slide, Placeholder and Notes
Slide: Presentation is created on slides. It lies in the
centre of the PowerPoint window.
Placeholder: By default two placeholders appear in the
slide when you open the PowerPoint.
Click to add notes: This space is provided to create
notes if needed.
37. Mini Toolbar
It is a floating toolbar that appears when you select text or
right click the text. It comprises frequently used formatting
tools like Bold, Italics, Font Size and Font Color.
38. Creating a Presentation
When you open PowerPoint window by default a slide
appears. The slide has two placeholders or text boxes.
Additional text boxes can be added from the Insert tab.
To start creating presentation click on the placeholder or
text box a blinking cursor will appear. Then type the title
and click outside the box. The text box will disappear.
39. How to Save a Presentation
There are multiple options to save a presentation. The
frequently used options are:
•Click on the Microsoft Office Button then select Save or
Save As from the menu.
40. How to Add Slide
There are multiple ways to add slide in PowerPoint presentation. The frequently used option is to click the New Slide button.
See the image:
41.
42. How to Apply Themes
Themes are design templates that make the presentation
colorful and stylist. With a single click you can apply a
theme to the entire presentation.
•Open the Design tab
•Locate the Themes group
•Click the desired theme
•Theme will be added to the entire presentation
43. How to Apply or Change Color in Themes
•Open the Design tab
•Click the drop-down arrow next to Colors in the Themes
group
•With a left click select the desired color set
•To create new color set click the Create New Theme
Colors
44. How to Change the Background of a Theme
•Open the Design tab
•Locate the Background group
•Click the Background Styles button
•Select the desired background style
How to Delete Text
Two simple ways to delete text are:
•Place the cursor next to the text then press the
backspace key, as the cursor moves left it starts deleting
text.
•Keep the cursor next to text then left click the mouse and
without releasing the mouse drag it over the text to select
it. Then press the Delete key.
45. How to Format Font Size
•Select the text you want to modify
•Open the Home tab and locate the Font group
•In Font group click the drop-down arrow next to font size
option
•A list of various font sizes appears
•Move the cursor over the list and select the desired font
size
How to Format Text Color
•Select the text you want to change
•In Home tab locate the Font group
•In Font group click the drop-down arrow next to font color
icon
•Font color menu appears
•Select the desired font color
46. How to Change Text Alignment
•Select the text
•In Home tab locate the Paragraph group
•There are four alignment options at the bottom of
Paragraph group
•Select the desired alignment option
The four alignment options are:
•Align Text Left: Aligns text towards left margin
•Center: Brings the text at center
•Align Text Right: Aligns text towards right margin
•Justify: Aligns text towards both left and right margin
47. How to Insert a Text Box
In addition to placeholders you can insert text boxes in the
slide. To add a text box follow the below listed steps.
•Open the Insert tab
•In Text group click the Text Box command
•Click on the slide and drag the cursor until text box takes
the desired width
•Then release the mouse
48. How to Copy and Paste Text
•Select the text you want to copy
•In Home tab click the Copy command in Clipboard group
•Place the cursor where you want to paste the text
•In Clipboard group click the Paste command
How to Cut and Paste Text
•Select the text you want to cut
•In Home tab click the Cut command in Clipboard group
•Place the cursor where you want to paste the text
•In Clipboard group click the Paste command
49. How to Insert Picture and Clip Art
To Add Picture:
•Click the Insert tab
•In Illustrations group click on the Picture button
•Insert Picture dialogue box appears
•With a click select the desired picture
•Click Insert, the picture will be added to the slide
•Click and drag the picture to move it to desired location
