Hidden Gems of Microsoft Office

Michael Blumenthal, Microsoft MVP
Hidden Gems of Microsoft
Office

M365VIRTUALMARATHON.COM #M365VM
Michael Blumenthal (he/him/his)
Managed Office 365 at a global
financial services and insurance
firm.
Oversaw deployment of Office
desktop apps to 50K users and
1500 servers.
Microsoft MVP since 2015
Lives in suburban Chicago, IL, USA
Speaker Manager for M365
Chicago

 Document Creation and Editing is a Multiplayer Game. Do you play it that way?
 Are you sending documents for review by emailing attachments?
 Do you check what’s new in Word, Excel, PowerPoint, Outlook, and OneNote
EACH MONTH?
Let’s look at three groups of THINGS THAT WILL MAKE YOUR (work)LIFE BETTER!
Are you using Office 365 the same way you used Office 2007?

1. Collaborate – Co-Author & Share
2. Communicate – Express yourself in words, ink, and picture
 Editor in Word & Outlook
 Design Ideas in PowerPoint
 Stock Imagery libraries in Outlook, Word, Excel, and PowerPoint
 SEL Stickers in OneNote
 Drawing With Ink to Shape in OneNote
3. Coordinate - Schedule meetings
1. Timezones
2. Meeting polls
Collaborate, Communicate, Coordinate

 Synchronous – At the Same Time:
Multiple people in the same document at the same time
 Asynchronous – Taking turns & handoffs
@Mentions to assign tasks and trigger others to edit
Requires
 Store your files in SharePoint or OneDrive
 Send Links, Not Attachments
Collaborate: Sync and Async

MICROSOFT 365 VIRTUAL MARATHON 2022 MAY, 4. – 6. 2022
Get the Coauthoring Comic:
• It’s a 2 slide PowerPoint Deck
• Send an email to coauthoring-comic@blumenthalit.com
Takeaway #1 – Encourage Co-Authoring

Everything it checks for:

Consider the readability of your writing

Readability Ease = 206.835 – (1.015 xASL) – (84.6 xASW)
ASL =Average Sentence Length (i.e., the number of words divided
by the number of sentences)
ASW =Average number of syllables per word (i.e., the number of
syllables divided by the number of words)
Anumber 0 to 100.
What is Flesch Reading Ease?
90-100 : Very Easy for a 5th grader (~11/12
years old)
80-89 : Easy
70-79 : Fairly Easy
60-69 : Standard (8th & HS Freshmen ~14-17
year old)
50-59 : Fairly Difficult
30-49 : Difficult
0-29 : Very Confusing (College degree
required)
See THE FLESCH READING EASE READABILITY
FORMULA (readabilityformulas.com)
Higher
is
easier

Use Editor to write better!
Takeaway #2

Design Ideas:
PowerPoint helps you create beautiful slides!

Saves Time
Increases visual appeal
Design Ideas can recommend layouts and icons

Design Ideas can recommend layouts and icons
Saves Time Increases visual appeal

Takeaway #3
Focus on the content, and let
PowerPoint provide design ideas

Engage your audience with better visuals

 It used to just be local or online pictures, powered by Bing
 Now it has a massive online image library, including:
 Beautiful Royalty Free Stock Images
 Icon library
 Cutout People
 Stickers
 Videos
 Illustrations
 Cartoon People
Adding pictures now gives you more options

Experiment with different
ways to tell your story!

Takeaway #3
Use the gorgeous & growing image library to make
your point beautifully.

OneNote has its own sticker library (for now)

Ink is another storytelling tool

 OneNote & PowerPoint
 Ink to Shape
 Ink to Math
Demo!
Word, PowerPoint, OneNote, and Windows
all support ink

Takeaway #4
Try Inking!

Scheduling across Timezones

FindTime.Microsoft.com
Demo!
Meeting Polls in Outlook

Takeaway #5
Use Meeting Polls
To find the best meeting time!

Why those?
• The average person uses less than
20% of the features of a particular
Office App.
• That 20% is different for everyone.
• There are TONS of features that
could save you time.
• How do you find out about more
of them?

For IT Pros
 Docs.Microsoft.com - The Office Update
History Page
 The M365 Blog on Tech Community
 The Office Blog
What’s New in Office?
For End Users
https://youtu.be/2r1rMyEDcK4

Office Update History Page

https://forms.office.com/r/c9DhVgvVFv

http://bit.ly/MBB-LI
(slides here)
http://bit.ly/365augyt
https://bit.ly/m365cyt
m@blumenthalit.com
coauthoring-
comic@blumenthalit.com
Q&A
Update history for Microsoft 365 Apps
(listed by date) - Office release notes |
Microsoft Docs
@MichaelBL
https://m365chicago.com
https://MichaelBlumenthal.me
Together Mode Photo

Hidden Gems of Microsoft Office

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