Printable (vias Slideshare) Conditions of Sale and Booking Form for "Return of the Eagle" Tour - Sep./Oct. 2015

1. IM 092110047 - RC voyage Allianz n° 864712184
18/03/2015
Vatea Tourisme d’Affaires - Tel : + 33 (0) 1 55 60 77 18
Siège Social : 73 rue du Château – 92100 Boulogne – France
Sarl : 7500 € - RCS Nanterre : 498 966 647
n° licence voyage : IM 092110047– Garantie APS - TVA : FR27498966647
The History Collection by VATEA-VTA
General Conditions of Sale
Our general conditions of sale apply on all tours in THE HISTORY COLLECTION by VATEA-VTA. Taking part in one of these
tours implies your agreement to these conditions. Special conditions for a particular tour can complete or modify the terms
of the general conditions. In this case, the special conditions overrule the general conditions.
At the time of announcing our tours, the practical and economic conditions prevailing at the time the tour is actually run
cannot be known and the announced conditions and prices cannot be considered definitive. The latest conditions and
prices can be obtained by calling +33 (0)1 55 60 77 18.
Registration
Part or complete payment of the price of the tour according to the terms of your invoice is deemed as acceptance of the
program and the activities of the tour you are going to take part in as well as of our special and general conditions. Travelers
registering by telephone can send us the signed reservation summary that is addressed to them by mail; in the event that no
such signed document is received by VATEA-VTA, their tacit consent is presumed.
Physical aptitude and dietary requirements
THE HISTORY COLLECTION by VATEA-VTA tours are accessible to all and do not demand any physical aptitude in particular,
unless specified in our documents of sale and information. However since they take place in a group and most of the time
take the form of an itinerant tour including pedestrian visit of sites and monuments, they are addressed to people in good
physical conditions that are able to walk without difficulty. People with a handicap are welcome if they are assisted by
someone that can take care of them throughout the tour. Responsibility to help out for their travel assistance or daily
routines cannot be assumed by the Tour Manager or other travelers.
We will endeavor to satisfy any particular dietary requirements that are notified to us in advance of the tour dates. However,
despite our best efforts, we are unable to guarantee that all such requirements will be met in all instances.
Formalities
Travelers must be in possession of the documents required by the police, customs or health authorities of the countries
where the travel takes place. Travelers need to consult the consular authorities of the destination country to know the
particular requirements of that country specific to their nationality. VATEA-VTA cannot be held responsible nor liable for
cancellation fees in case of delays in receiving documents required by VATEA-VTA from the traveler and delays or refusals in
the issuing of documents by the competent authorities, nor from any defects or irregularities in the travel documents both on
departure and during the tour.
Itinerary and tour program
Our tours take place in principle according to the details provided in the brochure, but certain circumstances may lead us to
make changes to the itinerary without advance warning. Certain constraints, independent of our will (changes in transport
schedules, climatic conditions, unscheduled closings, public holidays…) can make us change the order of the visits, the exact
route taken, and/or shorten, reschedule or cancel visits.
Hotels
Hotels are given on an indicative basis. For each of them we will indicate their category according to the local norms. These
hotels can be replaced by establishments of the same category. In the event of a change of category, if it is higher than the
one specified, the difference will be at our charge. If the category is lower, you will be reimbursed the difference on your
return, on the basis of the prices charged by our providers.
Times of departure and return
The time and place of the meeting place for departure will be communicated when the booking is made. If the traveler
arrives late, VATEA-VT will not be held responsible. It will be the responsibility of the traveler to make arrangements to join
the group at their current location.
Tour Manager and guest speakers
In case of unavailability, the Tour Manager and/or guest speakers quoted in our brochures can be replaced by a Tour
Manager and/or guest speaker deemed by VATEA-VTA to be equivalent. These changes cannot constitute grounds for
cancellation.
The History Collection - Anniversary Series
TheReturnoftheEagle: theHundredDays
ofNapoleon - 200th AnniversaryTour
Tour dates: September 30 to October 5, 2015
Generalconditionsofsale
andbookingform

2. IM 092110047 - RC voyage Allianz n° 864712184
18/03/2015
Size of the groups
Unless notified otherwise, our groups are limited to 24 participants. If exceptionally this number is exceeded, compensation,
calculated by reference to the cost of the Travel Manager, speakers and and local transport, will be given to travelers at the
time of departure.
Cancellation of the tour by VATEA-VTA
All our tours require a a minimum of 16 participants to take place. A tour may be cancelled due to this minimum not being
reached at the latest 60 days before the beginning of the tour. In this case the traveler may either transfer the booking to a
later tour, or be reimbursed the whole cost of the tour. In no event can VATEA-VTA bear the cost of any related expenses
already incurred or committed to by the traveler (hotel, transport…)
In case of force majeure
In case of political risks, health or natural catastrophes or in the limitation or prohibition of access to certain visiting places
imposed by the authorities of the country, or strikes, we may be obliged to change a program or not be able to ensure the
departure at the last moment.
Limit of responsibilities of VATEA-VTA
VATEA-VTA will not be liable for any costs resulting from:
- traveler arriving later than the specified arrival time and being unable to start the tour at the agreed starting point
- absence or non-conformity of any required travel documents
- delay or the traveler being unable to leave with the group due to late communication of documents or information
needed by VATEA-VTA to carry out the tour formalities. Any costs needed to join the group or arising from the traveler being
unable to continue the tour normally will be at the traveler’s expense.
Interruption of the tour at the traveler’s initiative will not give rise to any reimbursements.
The participant that does not show up at departure or who, for whatever motive, does not take up any services provided in
the program, will not be entitled to any reimbursement.
Mandatory medical and repatriation insurance: It is the traveler’s responsibility to take out adequate travel insurance cover
for everyone they register on a VATEA-VTA tour. As a minimum, such cover must include medical expenses, including for any
existing conditions, as well as any costs of emergency evacuation (repatriation) during the whole length of the tour. The
traveler must send proof of insurance cover for all those taking part by email 60 days before departure at the latest. Failure
to provide such proof can lead to VATEA-VTA excluding travelers from the tour without compensation.
Services included in the package
Unless specified otherwise, the price of the package includes:
- assistance and cultural animation by a VATEA-VTA Tour Manager, local guides and any guests speakers from the first to the
last visit or talk in the program
- private transfer between hotels and train stations
- hotel accommodation in double room, including breakfast
- the number of meals specified for each traveler (not including drinks)
- transport needed for the accomplishment of the itineraries and program of visits
- all of the visits included in the program
The price of the package does not include:
- any visa costs
- travel insurance (including but not limited to medical, repatriation, loss of property or cancellation insurance)
- additional costs of accommodation, meals, transportation due to particular personal requirements before, during and after
the tour.
- options
- drinks, tips, or personal expenses
- supplement for the occupancy of an individual room.
Requests for modification of services during the tour
Any modification of services during the tour (room, options…) at the request of the traveler will require immediate
settlement by credit card.
Revalidation of prices
The prices of our package are set based on economic data that may vary between the announcement of the tour and the
date of departure. VATEA-VTA reserves the right to change these prices in the event of such variations in line with French
law:
- Prices of transportation, linked to costs of fuel.
- Royalties and fees for services provided, such as taxes for landing, boarding, landing in airports
- Exchange rates applied to the tour
In the event of a decrease in prices, VATEA-VTA will proceed to any necessary reimbursement before or after the tour. In the
event of an increase, VATEA-VTA will inform the participants by letter that they have the option of either accepting the price
increase or cancelling without any additional cost. If no reply is received, it will be considered that the participant accepts the
new prices. No increase can occur within 30 days of the date of departure of the tour.
Options
The options given for certain tours (individual room, insurance…) must be, without fail, included in the first booking and
included in the calculation of all payments made. Once they have been paid, they cannot be cancelled.
Option for single room: this is mandatory for participants travelling alone.
Pricing conditions
Full payment
The balance of the tour price must reach us at least 60 days before departure without any reminder on our part. In the event
we have not received it 59 days before the tour, we may consider your booking as cancelled under the terms of the regular
cancellation policies.
Cancellation by the traveler
All cancellation by the traveler must be notified to VATEA-VTA, by email at information@vatea.fr or by recommended letter.
An amount will be withheld from the reimbursement, depending on the timing of the cancellation and calculated as a
percentage of the total bill. In addition, any visa costs and insurance options - which are non-reimbursable – will be withheld
in full.
Calculation of amount withheld:
- From signature to 91 days before departure: 50%
- From 90 to 61 days before departure: 80%
- 60 days or less before departure: 100%
It is the traveler’s responsibility to take out any cancellation insurance and to claim any cancellation costs from their insurer.
Furthermore, in the event of cancellation by the traveler, all advances already made by VATEA-VT to third party providers that
are non-reimbursable (transport, hotels, performances…) will be withheld in addition to the percentage of the total bill
detailed above.
Conditions of transfer
If you cannot attend the tour as planned, you can choose someone to replace you. In this case you need to inform us at least 7
days before departure by email information@vatea.fr or by letter or by phone (+33 (0)1 55 60 77 18) with a written
confirmation. No modifications of the booking can be made (options, etc.) An administration fee of minimum €80 per person
will be charged.
Complaints
All complaints must be addressed to VATEA-VTA as soon as possible by
- telephone +33 (0)1 55 60 77 18
- registered letter with proof of receipt.
We are committed to answering within seven days of receiving the complaint.
Withdrawal cause
In accordance with article L 121-20-4 2° of the French Consumer Code that explains for “the services of hospitality industry,
transportation, catering, leisure, which need to be supplied at a given date or within a given time period”, travelers do not
benefit from a withdrawal period.
Law on computing and freedom
In conformity with the French law on computing and freedom of January 6th 1978, you have the right to access all of the
information regarding your client file.
Clause of the “common friend”
For any dispute between subscribers to the tour and VATEA-VTA concerning the interpretation or execution of general and
particular conditions of the tour, VATEA-VTA recommends using third party conciliators, either one representing each party, or
a single conciliator if agreement can be reached on one. Such conciliators will endeavor to find a solution for both parties
within two months. In the event of litigation or dispute the Nanterre Commercial Court in France has exclusive jurisdiction.
Liability Insurance
VATEA-VTA has subscribed an insurance contract with the company Allianz Assurances (87 rue de Richelieu – 75002 Paris) of
€1 600 000, police n° 86.471.218, in order to cover the consequences of the professional civil liability that VATEA-VTA may
incur in its role as travel agency, and this in the limit of the said policy.
The History Collection by VATEA-VTA — General Conditions of Sale
Vatea Tourisme d’Affaires - Tel : + 33 (0) 1 55 60 77 18
Siège Social : 73 rue du Château – 92100 Boulogne – France
Sarl : 7500 € - RCS Nanterre : 498 966 647
n° licence voyage : IM 092110047– Garantie APS - TVA : FR27498966647

3. IM 092110047 - RC voyage Allianz n° 864712184
18/03/2015
The Return of the Eagle – 200th Anniversary Tour:
Wednesday 30 September to Monday 5 October 2015
BOOKING FORM
Traveler(s):
Surname………………………………………………………….
Given name(s)…………………………………………………
Maiden name ………………………………….………………
Nationality ………………………………………………………
Date de birth …………………………………………………..
Place of birth …………………………………………………..
Passport/IC number ………………………………………..
Date of issue …………………………………………………..
Place of issue ………………………………………………….
Date of expiry …………………………………………………
Surname………………………………………………………….
Given name(s)………………………………………………...
Maiden name ………………………………….………………
Nationality ………………………………………………………
Date de birth …………………………………………………..
Place of birth …………………………………………………..
Passport/IC number ………………………………………..
Date of issue …………………………………………………..
Place of issue ………………………………………………….
Date of expiry …………………………………………………
Bedroom preference: individual double beds twin beds
Option 1: No. of places
Per person in double room (hotel in Paris and Brussels) .…….. x €2 950 = € …………..……..
Supplement for single room (hotel in Paris and Brussels) .…….. x €750 = €…………………..
Option 2:
Per person with hotel Brussels only* .…….. x €2 300 = €…………..………
I confirm that I have read VATEA-VTA General Conditions of Sale, including the requirement to
provide VATEA-VTA with proof of medical and repatriation insurance by 30/06/2015
This Booking Form must be filled out in CAPITALS using a black ballpoint pen.
Surname and given name(s) must be exactly as they appear on your passport or identity card (IC).
Your details:
Name …………………………………………………………. Mobile phone ..…………………………………... E-mail (required) ……………………………………………………………
Address ………………………………………………………………………………………………… Post Code/Town/Country ………………………………………………………………………...
Payment of first instalment : at the time of making
the booking
The balance is due by 30/06/2015
Payment by credit or debit card by calling + 33 155
60 77 18 or by bank transfer: VATEA – VTA
IBAN: FR76 3000 4025 8700 0102 3939 033
BIC BNPAFRPPPAK
Bank: BNP PARIBAS AV KLEBER
53, AVENUE KLEBER 75016 PARIS – France
Cancellation Policy.
In the event that the booking is cancelled,
the following cancellation fees apply:
• from signature until 91 days before
departure: 50 %
• from 90 to 61 days before departure: 80 %
• 60 days or less before departure: 100 %
Signed booking form and signed General
Conditions of Sale to be sent by email to:
information@vatea.fr
Date : …… /……. /2015
Signature :
…………………………………………………….
VATEA TOURISME D’AFFAIRES (IM 092110047 – APST) - RCS Nanterre : 498 966 647 - 73 rue du Château, 92100 Boulogne, FRANCE
(*Accommodation in double room. Contact us for Brussels
only option in a single room.)