1. Curriculum Vitae of Melanie Ramos 1/3
MELANIE RAMOS
Abu Dhabi, United Arab Emirates
Mobile No. +971 50 995 2498
Email add: melanie.ramos0325@yahoo.com
Linkedin: https://ae.linkedin.com/in/melanie-ramos-24897585
POSITION APPLIED FOR
Document Controller || Secretary || Executive Assistant || Administrative Assistant/Coordinator || Office Administrator
Availability for Mobilization: 1-month
KEY SKILLS & COMPETENCIES
Administrative Skills
 17-years of vast experience in office management, proficient in using SAP R/3 module Material Management (MM),
Sales and Distribution (SD) & Project System (PS), MS Office application such as word, excel and power point with
typing speeds of 40 words per minute.
 Works well independently and a teamplayer
 Demonstrate ability to effectively plan. Coordinate and meet reporting deadlines.
 Highly organized, fast learner, innovative. Ability to work under pressure in fast-paced environment under minimum
supervision.
Proficient in Software Applications
- (MS Word, Excel, Power Point, Outlook & Internet Explorer/Firefox)
- Systems, Applications and Products in Data Processing 6.0 (SAP ERP 6.0)
- Document and Drawing Management System(in-house software)
- Quality Control Document System (in-house software)
- Technical function in the discipline/field of Project Management; General Affairs; and Document Control
ACADEMIC QUALIFICATION
Diploma in Computer Secretarial and Business Management
International Electronics and Technical Institute
Makati City, Philippines || 30th June 1997 (Graduate)
CAREER AFFILIATION
7.8 years in Gulf on challenging projects – including Oil andGas (on shore/ offshore steel works), Pipeline and EPC.
8.11 years in Asia in Sales, Distribution and Logistic Industry
1. Project Secretary
to the Project Manager and Deputy Project Manager
cum Executive Assistant
Project Director and Managing Director
October 22, 2013 – Present
Executive Assistant
to the Technical Director
March 17, 2011 – October 21, 2013
Project Document Controller
to the Senior Project Manager
June 1, 2008 – March 16, 2011

2. Curriculum Vitae of Melanie Ramos 2/3
at Gulf Piping Company WLL
Member of International Management & Construction Corp. (IMCC), Abu Dhabi Group is a major design and
Construction Corporation comprising of four companies namely Gulf Piping Co. (GPC), International Metal &
Construction Co. (IMAC), Abu Dhabi Coating Enterprises (ADCE) and Gulf Specialized Mechanical & Engineering
Services Co. (GSME) which have been serving the Oil/Gas Industries in UAE and around the world for the last 32 years.
The IMCC group of companies specializes in a wide range of fabrication/construction activities of offshore & onshore
steelworks.
P.O. Box 2739, Mussafah, Abu Dhabi, United Arab Emirates
Document Control in use of DDMS & QCDMS System
- Other duties by being responsible for entering and updating information accurately in the Drawing &
Document Management System into projects only.
- Preparation of transmittals and issuing documents electronically as per distribution matrix
- Digitizing all data sets, scanning of all documents / drawings
- Manage / develop the sections of electronic filing structure and prepare for migration to document.
- Create and maintain correspondence register for incoming / outgoing correspondence.
General Administrative/ Secretarial duties
- Responsible in project administration such as keeping up to date of man-hours in projects development.
- Monitoring and expediting of materials to be used for production using SAP ERP System and
coordinating with the procurement department.
- Filing of different kinds of drawings i.e. as-builts, shop drawings such as piping, structural, E&I,
mechanical, etc. and client drawings. Also highlighting the changes if revision drawings have recd.
- Assist project manager for coordination with projects department
- Responsible for organizing technical documentation of project such as technical queries, variations for
any extra charges, site instruction etc.
 Using SAP R/3 ERP System for
 Displays of purchase requisitions and purchase orders
 Creating and changing service PR’s & reservation
 PO history to know the price of specific material that was used in specific project.
 Material Tracking Reports
 Creation of reservation of materials or office supplies to be use for the projects.
 Releasing of purchase requisition and purchase order in absence/approval of PM.
2. Office Assistant
to the Distribution Manager
February 1999 – January 2008
Jaka Distribution Inc.
East Service Road, South Superhighway, Paranaque City, Philippines
- Accepts delivery order for processing
- Process system picking based on the delivery order
- Process post good issue and system delivery
- Update delivered invoices and submit reports
- Processing and documentation of stocks shipment
- Prepare monthly billing for deliveries & warehousing
- Trigger systems inventory for monthly cycle count
- Processing and documentation of trade returns and delivery rejections.
- Checking and filing documents
- Assist answering inquiries by internal & external customer
- Handling documentation of incoming and outgoing stocks and transmits documents to our
logistics and partnership like British American Tobacco & Kraft Philippines.

3. Curriculum Vitae of Melanie Ramos 3/3
3. Sales Associate
April 07 – Dec. 19, 1998
Kana Clock Trading
Cubao, Quezon City, Philippines
- Assisting customer to improve daily sales
- Product promotion and explaining the item how to use and care
- Encoding daily sales and conducting monthly inventory
SEMINARS and TRAINING ATTENDED
- Systems, Applications and Products in Data Processing (SAP R/3)
March 15, 1999
- Personality Development
May 19, 2000
- Customer Service Satisfaction
September 08, 2000
- Telephone Manners & Business Etiquette
June 22, 2001
- Principle Centered Individual Seminar
August 17, 2001
PERSONAL DETAILS
Passport No : EB3295344
Date Validity : 08 August 2011 – 2016
Visa Status : Husband Visa (TRANSFERABLE)
Date of Birth : 03 July 1977
Civil Status : Married
Nationality : Filipino
CHARACTER REFERENCE
Tony Frost
former Senior Project Manager ||Wickersley, Rotherham, England
E: frostnet16@gmail.com ||T: +44 795 5546 863
Rainer Kersting
General Manager – Fabrication || Malaysia Marine & Heavy Engineering
Level 31, Menara Dayabumi, Jalan Sultan Hishamuddin Kuala Lumpur, 50050 Malaysia ||
E: kersting_rainer@yahoo.com || T: +60 12 360 7312