Managing Change with Project Management Skills
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Introduction and Overview of NISO Project Management Webinar, Session 1 of 8, February 22 - April 12, 2019. For complete webinar slides, see www.niso.org
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Managing Change with Project Management Skills
- 1. Introduction to Project Management Introductory Sessions Maureen Adamson Lecturer & Moderator NISO Webinar February 22 – April 12, 2019 Fridays 11:30am – 1:00pm © 2019 M Adamson Associates.
- 2. Team, Speakers & Resources Jill O’Neill, NISO Coordinator joneill@niso.org Maureen Adamson, Presenter & Moderator maureen@madamsonassociates.com Handouts Added throughout course See chat for link Guest Speakers March 22: Kristine Sunda, K Shannon Associates March 29: Bill Trippe, Platform Strategies Al Brown, JSTOR April 5: Eugene Spiegle, Rutgers Business School April 12: Kate McCready & Kirsten Clark University of Minnesota
- 3. My Story • Academic librarian: LC, Harvard, U Illinois, U Florida • Research skills led to services for business & industry writing business plans, president of high tech medical company. • VP New Business Development, Reed Reference Publishing. Responsible for cross-departmental multi- organization publishing industry initiatives. • Project Management Training at AMA and beyond. • How I approach my consulting, formally and informally, assigning great value to these skills.
- 4. Overview What is Project Management? Key Concepts, Vocabulary, and Styles Defining the Project Predictive & Adaptive Approaches Project Management Training & Education Organizational Issues and Approaches The Age of Agile & Product Development Software Considerations Academic Library Applications
- 5. “A project is a temporary endeavor undertaken to create a unique product or service.” - PMIBOK “A project is a creative endeavor to build a product or service engaging all the stakeholders meaningfully thereby meeting or exceeding the expectations of the end customer.” - Maneesh Dutt Two Definitions of Project Management
- 6. Elements of Project Management Scope Time Cost Quality Communication Human Resources Procurement Risk Team
- 7. Core Characteristics Projects have a beginning, middle, and end. Provides structure to achieve clear objectives. Project management is an agreed- upon style of communication. Project management is a learned skill
- 8. Benefits: Organizational Level Aligns with strategic objectives to increase value Prioritizes use of resources Sets scope, schedule and budget accurately from the start Realistic project planning Improves productivity and quality of work Ensures quality control
- 9. Benefits: Project Level Improves chances of success Clear focus and objectives Increases customer satisfaction Encourages leadership and direction Encourages consistent communications between all stakeholders Orderly process for getting work done as a team Manage your own time and that of other stakeholders efficiently Manages risks
- 10. History of Project Management as a Field
- 11. Today an Evolving Discipline Projects are unique Project management is no longer ‘one size fits all’ Projects involve different degrees of uncertainty and unknowns Important to distinguish between program and software development So many styles and approaches can be confusing
- 12. “When you come to a fork in the road, take it.” - Yogi Berra ... And THAT is what we are going to do!
- 13. 40-70% of Projects Fail Lack of clear goals Should have never been done in first place Resources not adequately defined or approved Breakdown in communications Scope creep and not managing changes Estimates of work and time not accurate Not identifying risks Unclear how to measure success
- 14. Effective Project Management Reduce project failure to 20% Close down a bad projects quicker Save significant time and money Improve strategic priorities
- 15. Understanding Project Management As a Field Literature & Vocabulary
- 16. Understanding the Literature Levels of Discourse on Project Management • Principles: statement of values (the Agile Manifesto) • Approaches (Agile) • Framework: a set of rules for how to work together (Scrum meetings) • Methodology: processes (the nuts and bolts) Grouping for this Webinar • Approaches (a set of principles and guidelines) • Methodologies (processes & techniques), which can end up as software to manage process
- 17. Predictive – Sometimes Called “Waterfall” Bundles principles and methodologies Upfront planning Specific steps to control the process
- 18. Adaptive (Agile) Approaches • A set of values & principles • Incremental or iterative development • Lighter upfront planning • Multiple agile frameworks & methodologies
- 19. It’s All about People • The person or customer(s) who want the project done Sponsor / Owner / Client • Responsible for planning, communications, task management Project manager / leader / master • Do the work either as individuals or members of smaller self-managing groups Team members • Consulted or informed Other interested parties
- 20. Scope • “The work that needs to be accomplished to deliver a product, service, or result with the specified features and functions.” • Scope defines project boundaries – what it is, what it isn’t. • Only 62% of projects adhere to original scope. • Predictive PM: Defining scope is rigorous and upfront. • Agile PM: the issue of scope is also important but more organic as part of the iterative process of development.
- 21. Scope Creep • Undesirable changes to scope without raising it as an issue. • Can be expensive in both time and money. • Manage it in reviews. • Confirm changes with project owners. • Recalibrate and seek approval for revisions.
- 22. Independent & Dependent Tasks • Can the work be done independently? • Is it dependent on other work being done? • While this seems obvious, it is a major element in manipulating time. • Does the work have to be done sequentially? • Can it be done concurrently, in parallel? (Saves time) • Software makes this easier to review and adjust impact.
- 23. The Gantt Chart
- 25. Eggs for Breakfast Tim Tyler http://timtyler.org/on_the_critical_path/
- 26. Milestones • The completion of a major phase of work. • Marks the beginning of a new phase. • In PM, used as a scheduling and reporting marker. • Can be deadlines for delivery, an event, demo, ‘going live.’ • Important when dealing with stakeholders. • Celebrate project achievements. • In Agile, can be a completion of increments, uncertainties translated into knowledge.
- 27. End of Sample Complete Webinar available from https://www.niso.org Thank you!