This presentation is how to build a personal kanban board with an understanding of the values behind personal kanban.

1. Personal Kanban
...controlling your task flow…
...improving efficiency AND effectiveness..
….de-stressing your life…
marian@mhwilleke.com /in/marianwilleke @mhwilleke

2. RULE ONE
Visualization
RULE TWO
Limiting WIP
@ourfounder

3. RULE ONE
Visualization
RULE TWO
Limiting WIP
@julialilly

4. Backlog
Categories
Week’s To Do
Priority
Projects
Pending
@mhwilleke

5. …and DONE?

6. Prioritising
Pull from
Backlog over
to “To Do” for
the week
Pull from “To
Do” over to
“Priority” for
the day

7. Limiting WIP
• Leave space in “Doing” for
only as much WIP as you
assign
• Move anything incomplete but
waiting on another
stakeholder to Pending
• If the Pending gets resolved,
simply move it back to To Do
• Distinguish tasks from project

8. Timebox your Projects
• Use the Pomodoro Technique to visualize progress on
projects each week
• Figure out your attention span (20m, 25m, 30m,
45m)
• Turn off all distractions, including phone, email, &
small children
• Set a timer for 100% focus on that project for one
Pomodoro time span
• The end of each week tells you how long you’ve
dedicated to that project
• Start over each week!

9. Your Turn!
• Reflect on the different areas of
your life (include personal life!)
• Define the categories
• Decide your board’s flow
• Build the board!

10. Plan for Success
Self-Sabotage
• Ignoring your WIP limits
• Over-planning
• Sneaking in tasks without card
representation
• Not writing down a task immediately
upon recognizing the need for the
task
Winning!
• Finding an accountability partner
• Using the board to recognize when
“no” is needed
• Using the board to work with your
boss on priorities
• Sharing a personal board with family

11. Inspect and Adapt
• Life changes – respect the
dynamics
• The board should always
reflect change
• When you stop using the
board, ask why
• Formally reflect monthly or
quarterly – talk to your
accountability partners

12. Stop Starting; Start Finishing