2. Basic principles to remember
ïRobertâs Rules of Order were created to help groups run
effective meetings.
ïThe rules were designed to:
ïProtect the right of the minority to express its opinion.
ïAllow the majority to ultimately rule.
ïAllow groups to process business as needed in a fair and
orderly manner.
ïBe applied only as strictly as needed.
3. Meetings are effective whenâŠ.
ïDebate and discussions occurs in an orderly and
respectful manner.
ïBusiness is dealt with in a fair and open process.
ïThe minority opinion on issues have had their say.
ïYour agenda is dealt with efficiently.
4. Keys to being an effective chair
ïYou as the chair play an important role in the
effectiveness of your meetings.
ïAs the chair, you have a few key responsibilities
and rights which will help you be effective. They
are:
ïTo provide an unbiased application of the rules
ïTo ensure controlled debate
ïProvide adherence to the agenda
ïTo know how to deal with motions
ïTo apply the rules only as strictly as needed
5. Unbiased application of the rules
ïWhat does it mean to be unbiased?
ïNot entering into debate
ïNot unduly influencing discussion
ïProtecting every opinion, even if you disagree.
ïNot allowing personalities to interfere in business.
ïWhat can you do as chair?
ïProvide information helpful to the discussion (but
donât enter into debate while doing it).
ïAnswer questions that are raised.
ïBreak a tie â in most cases.
6. Ensuring controlled debate
ïAs the chair, itâs up to you to be sure that debate on
issues remains focused and under control.
ïIn general, that means:
ïStopping the ârun away trains.â
ïEnforcing speaker limitations when necessary.
ïFocus on hearing both sides.
ïUnderstanding how rules apply in situations of importance.
7. Ensuring controlled debate
ïRobertâs Rules of Order limits the right of any member
to speak on a given issue twice in one day.
ïRobertâs Rules has motions that can be made that limit
debate. For example:
ïPrevious Question
ïRobertâs Rules requires that all speakers stay focused on
the business at hand and chairs can rule debate out of
order.
8. Knowing the rules
ïItâs important that you have a general understanding of
Robertâs Rules.
ïIt is NOT necessary that you know everything.
ïDonât be afraid to buy a book and have it with you!
ïUnderstanding how to deal with motions will make or
break your meeting.
ïKnow your bylaws!
9. Dealing with motions
ïMain motions: should address your item of business and
seek to deal with it in some way.
ïAmendments: will seek to change the main motion in
some manner.
ïUnderstanding the most efficient way to deal with these
will make your meetings run amazing!
10. Dealing with motions
ïUsing the logical precedence of motions will help you
work through your business.
ïYou must deal with all amendments before dealing with
the main motion.
11. Dealing with motions
ïThere are four categories of motions in Robertâs Rules:
ïMain motion
ïSubsidiary motion: are used to change how a main
motion is handled or debated (amendment is most
common of this category).
ïIncidental motion: purpose is to allow for questioning
of procedure (point of order is most common).
ïPrivileged motion: are used to bring other business,
usually unrelated to the main motion before the body
(lay on the table is a common motion in this
category).
12. Commonly used motions
ïLay on the Table: allows for temporary set aside of your
main motion.
ïPostponement: allows for longer term set aside of
debate on the main motion.
ïPrevious Question: allows for the immediate end to
debate on the main motion and forces a vote.
ïDivision: allows for clarification on the result of a voice
vote.
ïReconsider: allows for further debate on an issue that
has already been acted upon.
13. Application of the rules
ïRobertâs Rules requires that the rules only be applied as
strictly as necessary to complete your business.
ïWhat does this mean?
14. Application of rules
ïIf you donât need to enforce a rule, donât.
ïOnly limit people to speaking twice if theyâre excessive
and obviously trying to slow down the business.
ïDonât use unnecessary motions.
ïAllow people some latitude until they take advantage of
you.
ïA friendly reminder is always a good first step.
Seeing as we deleted the âOverviewâ slide, letâs state briefly here what we are going to be talking about.
I added âbreak a tie â in most casesâ at the bottom of this slide. Does this make sense? I know that most bylaws state that the chair can break a tie, but I have seen occasions where the bylaws do not allow it.
I added âKnow your bylaws!â at the bottom of this slide. I think it is very important. Do you think this is a good place to touch on this?
I will talk briefly about my experience here as the Diversity Committee Chair and at ATC Student Senate.