Jessica Medearis and Matt Rubel, MSCSA Treasurer

1. Campus Budgets

2. ◦ System- appropriations and allocation
◦ Campus level- expenses and tuition revenue

3. Revenue > Personnel + Operating Costs
Basic Campus Budgeting

4.  Appropriation
 Tuition  Enrollment
 Fees
 Other (grants, customized training, etc.)
Revenue

5. 58.7% of revenue comes from TUITION

6.  Salary
 Benefits
 Staff Development
 Curriculum Development
 Release Time
 Sabbaticals
 Tuition Waivers
Personnel Costs

7.  Everything else!
 Your campus building(s).
Operations

8.  Supplies
 Travel
 Memberships
 Purchased Services
 IT Support
 Equipment Replacement/Lease
Other Operating Costs

9.  Marketing
 Debt Service
Other Campus Costs

10. All campuses must keep cash reserves*
5-7% of the campus budget
* NO required student life reserve!
Reserves

11.  Legislative snapshot
 Money and tuition set for this year AND next
 Every college prepares a budget outlook
◦ Enrollment
◦ % revenue from tuition v. state
◦ Other revenue
◦ Personnel costs
Start with a snapshot

12.  Consultation with students on budget
outlook (Fall)
 Administration creates draft budget
 Consultation continues (through Spring)
 Student senate writes letter to Board of
Trustees on the process (Aprilish)
 Chancellor reviews and brings to Board for
first reading (May)
 Board approves all budgets, including tuition
and fees (June)
Approval process

13. Tuition and Fees Consultation
 Meet early and often.
 Make it a conversation and not a
lecture.
 Make sure to keep things respectful.

14. Remember to think about and
discuss a variety of factors
 Differential Tuition
 Personnel Costs and Operating
Expenses
 Other campuses tuition rate in the area
 Legislative arena

15. Consultation Letter
 Every campus Student Senate drafts a
consultation letter.
 The letter provides an overview of the
process taken.
 More information on the Consultation
letters will be provided at future
conferences…..

16.  Enrollment and type
 Reserve, carry-forward
 Inflation
 Total expected revenue
 Costs
 Cuts
 Scenarios/options
Get the facts

17. Know the Allocation