ATLIS_04

This slide set evolved from the traditional set of talking
points to support a customer presentation. The subject
matter is relatively dense and some of the slides are
relatively wordy– however conscious of the value of your
time, we’ve attempted to keep the experience as
compact as possible.
We hope you’ll find the topic as interesting as we do.
Maintenance Partnership Systems

Copyright © 2009 Maintenance Partnership Systems. All rights Reserved 2
Commercial-In-Confidence

A time to act
Global Financial Recovery
Global Financial Crisis

Get Future Checked Get Future Ready

Some companies will emerge from this period fitter and more competitive. Will yours?

Issue Possible Impact Potential Response
• Increasing focus on cost • Focus on cost efficiency and effectiveness strategies
Cost Control
• Development projects scrutinised to ensure they will generate
management
• Need for organisational positive cash flows throughout the economic cycle
• Review group structures /overheads and consider
efficiency
• Deferral of non-essential simplification or cost reduction
• Improve mining efficiencies – back to the mantra of relentless
costs
pursuit of lower operating costs
(PricewaterhouseCoopers, Jan 2009, The Global Financial Crisis and the Mining Industry, Global Mine Bulletin)


Improve your competitive fitness with ATLiS
(PricewaterhouseCoopers, Jan 2009, The Global Financial Crisis and the Mining Industry, Global Mine Bulletin.).

Issue Possible Impact Potential Response
• Increasing focus on cost • Focus on cost efficiency and effectiveness strategies
Cost Control
• Development projects scrutinised to ensure they will generate positive
management
• Need for organisational cash flows throughout the economic cycle
• Review group structures /overheads and consider simplification or cost
efficiency
• Deferral of non-essential reduction
• Improve mining efficiencies – back to the mantra of relentless pursuit
costs
of lower operating costs

MPS ATLiS is a low-cost, low-risk Continuous Improvement Process service that
delivers operational efficiencies for your maintenance team and cost effectiveness for
your supply chain / inventory management teams to provide lower operating and total
lifecycle costs for your equipment.
MPS ATLiS is a new service from highly experienced specialists in the field. It stems
from intensive research and development into automating the challenges of keeping
Master Data accurate & up-to-date and managing vast quantities of dynamic,
technical content – far cheaper than could be done by site staff.
MPS ATLiS is targeted to fixed and process plants where effectively managing the
technical content is essential to keeping diverse equipment and components operating
cost efficiently, but the task is often seen as a time consuming and costly
administrative overhead – and rarely appropriately staffed.

What is MPS ATLiS?

MPS ATLiS has two parts:
Master Data Health Check Reports to audit accuracy, consistency and
applicability of key data essential to reliable and effective ERP/EAM performance
including:
Equipment/Plant Register
APLs/BOMs
Catalogued spares/Materials Records
Content management , a Continuous Improvement Process to build, maintain
and enrich your Active Technical Library combining Site-maintained information
with up-to-date, machine-specific, Supplier-maintained content drawn together
into an interactive knowledge-base to:
Increase the efficiency of your maintenance teams
Reduce errors and costs in spare parts management
Reduce unnecessary equipment downtime
Establish powerful knowledge-based partnerships with key suppliers (i.e.
Information Value Chains)

Master Data Health Checks - the starting point
“Master Data can be defined as the information required to create and maintain an enterprise-
wide quot;system of recordquot; for your core business entities, in order to capture business
transactions and measure results for these entities…It's also the most valuable nonmonetary
asset your organization owns.”
Jane Griffin, The Master Data Management Challenge, Information Management Magazine, May 1, 2005

In a maintenance context, Master Data
Most data management issues stay unresolved
includes equipment definitions, Productive
Respondents in a 2006 SAP User Group Best Practices Survey Unit hierarchies, material
records/catalogued spares, parts
22% (19 companies)
7% (6 companies)
lists/BOMs/APLs.
Master Data is dynamic information that
43% (39 companies)
26% (22 companies) rapidly deteriorates if not maintained.
Master Data lies at the core of reporting
and decision making systems.
Reliable and accurate Master Data is the
foundation for accurate transactions,
• 93% of respondents experienced data management issues during
meaningful reporting and sound business
their most recent projects (43% cancelled/delayed the project!)
decisions.
• Data management was also identified as the root cause of problems
in process improvement projects.
Wherever possible Master Data should
Seth Halpern. Master Data Management: Extracting Value From Your
maintained at-source!
Most Important Intangible Asset. SAP Insight, 2007


Master Data Health Check reporting
Some Master Data entities embraced by MPS ATLiS Master Data Health Check

Equipment related:
Equipment / Plant Numbering
Taxonomy
Productive Unit hierarchy
Parts list related (BOMs/APLs)
Accuracy
Completeness
Up-to-date
Material related (catalogued spares):
Completeness
Relevance to current equipment
Up-to-date with supersessions
Fitments related:
Match of physical items to functional locations
Uncontrolled data
No easy „home‟ in the ERP
Maintained externally – Supplier content
„Squirrel stores‟ of expertise


Benefits for many stakeholders
MPS ATLiS is designed to deliver
benefits to several groups within
Put time back in the work day!
the organisation; Active Technical Library – Always up to date

Maintenance team Banish errors! Click to Select – Click to Order

Cut research time – Increase wrench time

Supply Chain team
Equipment Register Consistency Audit

Cataloguing
Inventory control

Knowledg
Technical
Sourcing

e
MPS
ATLiS

Accurate data to find/remove errors!
Cut Admin overhead for spares management!
 Manage Superseded Parts Numbers
 Where-Used without manual data entry
 Find Redundant, Obsolete Stock Codes
 Merge Stock Codes into Supplier Parts books
 Identify Non-interchangeable Parts on same
 Identify Orphan Stock Codes
Stock Code
 APL/BOM Consistency Audit


The Value Chain and me!

I need parts, procedures, service schedules, technical bulletins,
superseded parts, etc linked to my ERP and kept up to date by the
Supplier as part of what they normally do without the
administrative overhead at site.

Keeping It Simple!

We don’t have time to decode configuration tables to work out the
part number required from a matrix of flow rates, materials, etc. I
just need the parts for that pump!


ATLiS – benefits
Technical
Put time back in the work day
Knowledge
”Reduce time spent looking up parts
and instructions up to 1 - 2 hours per
Active Technical Library – Always up to date

day per mechanic”
Banish errors! Click to Select – Click to Order
 781
Cut research time – Increase wrench time

2
6
Equipment Register Consistency Audit

543
51%
Redundant Stock Codes

Catalog Accuracy Non-interchangeable
parts

 Manage Superseded Parts Numbers Out-of-date Part
Numbers
35%
 Find Redundant, Obsolete Stock Codes 11%
Clean stock Codes
 Identify Non-interchangeable Parts on same
Stock Code 3%
Live example – mining client
Analysis of catalogued Stock Codes
for a single, major supplier shows
49% Stock Codes are inaccurate!
Materials Insight

Reliable Where-Used and
Where-Used without manual data entry

Orphans without the effort (for
Merge Stock Codes into Supplier Parts books

all MPS managed Supplier part
Identify Orphan Stock Codes

numbers!)
APL/BOM Consistency Audit



ATLiS Implementation Phases
Planning
Inception
&
Phase
Prioritization

Continuous
Improvement Value Chain
Loop Extension

 1 to 2 weeks
 1 to 3 days
duration per site.
duration / site.
 Consultation with
 Minimal site effort
Knowledge
site staff can be
required, e.g.
Enrichment
by teleconference
under 1 hour.
 Site visit not & email.
 Site visit typically  Iterative cycle . Update periods typically monthly or
required.
 Tangible not required. quarterly to suit site requirements.
 Tangible  Site visit during cycle is recommended.
deliverables &
deliverables &  Outsource administrative tasks to specialists - save money
identifiable
identifiable
benefits and headcount
benefits.  Known deliverables & continuous benefits.
 Fixed  Continuous improvement, continuous enrichment.
cost, predefined  Subscription based, or scale of charges.
outcomes.


Solid foundations
Gartner on Cloud Computing
Cloud computing is a style of computing that characterizes a model in which providers deliver a variety of
IT-enabled capabilities to consumers. They key characteristics of cloud computing are 1) delivery of
capabilities “as a service,” 2) delivery of services in a highly scalable and elastic fashion, 3) using Internet
technologies and techniques to develop and deliver the services, and 4) designing for delivery to external
customers.
Source: Gartner Identifies the Top 10 Strategic Technologies for 2009
Analysts Examine Latest Industry Trends During Gartner, Symposium/ITxpo, October 12-16, in Orlando

Delphi Research on Information Value Chain
Enormous efficiencies have already been gained from how we organize and manage value chains.
However, the next round of efficiencies will come from how we organize and manage the
production, delivery, and use of the information on which value chains are built.
Source: Delphi Research, The Information Value Chain. http://www.vignette.com/Downloads/AR_Delphi_IVC.pdf

Information Alchemy on Information Value Chain
The key to unlocking the value of data lies in understanding the steps through which data is transformed
from raw material to useful product, and then examining how that product is used. A powerful way to do this
is through the concept of the information value chain*, starting with data and leading steadily through to
value in a progressive series of steps.
Data -> Data in context -> Information -> Knowledge -> Action -> Value
http://www.information-alchemy.co.uk/infoalchemy.htm


For further information
MPS ATLiS is available directly from Maintenance Partnership Systems, or from
selected MPS partners
In addition, MPS ATLiS capability can be embedded within existing Business
Improvement Projects with your choice of service deliverer.

For further information, do not hesitate to contact
Maintenance Partnership Systems
info@mpskey.com


ATLIS_04

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