PowerPoint presentation given at the workshops for the Minnesota Historical and Cultural Grants program in October and November 2009.

1. Minnesota Historical and CulturalGrants

2. Arts and Cultural Heritage Fund Constitutional Amendment : Clean Water, Land, and Legacy Act Passed by Legislature in 2008 Session to include on statewide ballot Passed with 56% margin of all those voting in the statewide General Election in November 2008 “May be spent only for arts, arts education, arts access; and to preserve Minnesota’s history and cultural heritage.” “The dedicated money under this section must supplement traditional sources of funding for these purposes and may not be used as a substitute.”

3. Arts and Cultural Heritage Fund Themes High expectations Legacy Gift to future generations “Projects of enduring value” Transparency Accountability Evaluation Measurable outcomes “No precedents”

4. Arts and Cultural Heritage Fund Funding Increases sales tax by 3/8 ¢ Expected to raise about $240 million per year Dedicated in Constitution as follows: Outdoor Heritage Fund 33% Clean Water Fund 33% Parks and Trails Fund 14.25% *Arts and Cultural Heritage Fund 19.75%

5. Arts and Cultural Heritage Fund Appropriations from Arts and Cultural Heritage Fund for 2010-11 biennium Arts: $43 million *History: $22 million Public Broadcasting: $11.6 million Libraries: $8.5 million Indian Language Preservation: $1.9 million Arts Education: $1 million Humanities/Zoos/Children’s & Science museums: $4.8 m.

6. Arts and Cultural Heritage Fund History Appropriations1 *Statewide Historicaland Cultural Grants $6,750,000 $2¼ m. this fiscal year; $4½ m. next fiscal year MHS Programs $7,750,000 MHS Exhibit $2,500,000 History Partnerships $4,000,000 MN Digital Library $500,000 Archaeological and Historic Site Survey $500,000 1biennial amounts, 2009-2011

7. Minnesota Historical & Cultural Grants Statewide Historical and Cultural Grants “For history programs and projects operated or conducted by or through local, county, regional or other historical or cultural organizations; or for activities to preserve significant historic and cultural resources.” Competitive grant process “The MHS shall administer these funds using established grants mechanisms and with assistance from the advisory committee created herein.” Guided by Historic Resources Advisory Committee (HRAC)

8. Minnesota Historical & Cultural Grants Historic Resources Advisory Committee (HRAC) “Balanced statewide membership” “Members representing the interests of historic preservation, local history, archaeology, archival programs and other cultural programs related to the history of Minnesota.” Primary duties relate to grants HRAC to assist with policy development First meeting was September 15 Plan to review grants in November/December 2009 and meet again in January 2010

9. Minnesota Historical & Cultural Grants Grant Categories History Projects Collections Care and Management Three-Dimensional Objects Archives and History-Related Library Materials Reprographic Projects (photographs, microfilming, etc.) Digital Conversion and Access Interpretive Programs Museum and Archives Environments Oral History Publications and Research

10. Minnesota Historical & Cultural Grants Grant Categories Historic Preservation Projects Historic Properties Acquisition Pre-development Restoration/Preservation Building Systems and Accessibility Survey and Inventory Evaluation National Register Nominations Heritage Tourism and Public Education Preservation Planning

11. Minnesota Historical & Cultural Grants Eligibility Applicant Eligibility Eligible recipients include: 501(c)(3) nonprofit organizations governmental units tribes educational organizations Project Eligibility History “programs and projects” Activities to preserve significant historic and cultural resources

12. Minnesota Historical & Cultural Grants Funding Level Categories Small Grants (“Fast Track”) Up to $7,000 Simplified application and preparation Rapid review and approval No match requirement Rolling (monthly) deadline Deadline will be the final Friday of every month First rolling deadline October 30, 2009 Evaluation and measurable outcomes Includes “structured” options

13. Minnesota Historical & Cultural Grants Funding Level Categories Fast Track “Structured” Grants Pre-packaged options, such as: Purchase microfilm Develop a disaster plan “Bookshelves” Also up to $7,000, but many will be much less Even more simplified application and preparation Rapid review and approval No match requirement Rolling (monthly) deadline Evaluation and measurable outcomes

14. Minnesota Historical & Cultural Grants Funding Level Categories Mid-Size Grants Greater than $7,00 but less than $50,000 Review comparable to State Grants-in-Aid program Staff review and HRAC review Match encouraged but not required Deadlines fall and spring First deadline November 23, 2009; second April 12, 2010 Evaluation and measurable outcomes

15. Minnesota Historical & Cultural Grants Funding Level Categories Large Grants $50,000 and up Increased review and ongoing monitoring Increased fiscal oversight and reporting (16B.98) Staff, peer, and HRAC review Match encouraged but not required Deadlines fall and spring First deadline November 23, 2009; second April 12, 2010 Evaluation and measurable outcomes

16. Minnesota Historical & Cultural Grants Evaluation Criteria Is project an eligible activity? Does project supplement traditional sources of funding? Does project meet appropriate professional standards? Does application present a clear statement of need? Does project meet conditions of MS 16B.98? Is project budget realistic? Can project be completed by June 30, 2011? Are measurable outcomes shown? Is there clear public benefit and access? Is the project sustainable?

17. Evaluation Criteria Additional considerations: Capacity to complete the project Significance of the resource(s) Partnerships Match Statewide distribution of projects Minnesota Historical & Cultural Grants

18. Minnesota Historical & Cultural Grants Month-by-Month Timeline October 2009 Statewide workshops and webinars First Fast Track grant applications due October 30 November 2009 Mid-Size and Large grant applications due November 23 December 2009 MHS Executive Council meets December 16 to approve Small Grants Mid-Size and Large grant applications reviewed by staff & HRAC January 2010 HRAC convenes January 11, 2010 Report to Legislature by January 15 MHS Executive Council meets January 21 February 2010 Grant notifications and administrative actions

19. Minnesota Historical & Cultural Grants Month-by-Month Timeline February 2010 Legislature convenes February 4 March Pre-applications due March 8 for second round of grants First round projects begin April Mid-Size and Large Grant final applications due April 12 May HRAC convenes May 24 to review applications/make recommendations June MHS Executive Council meets June 17 to approve grants July Second round projects begin

20. Keys to Writing a Successful Grant Submit a pre-app, even if not required Follow directions Fill out the application completely Answer the questions as if the reader has never seen your organization before—it’s possible they haven’t Double-check your math, spelling, etc. Submit on time Include all requested materials … Minnesota Historical & Cultural Grants

21. What to Include with Your Application All pages of the application filled out completely Scope of Work Form for historic properties Applicable photographs Your federal letter of determination from the IRS Minnesota Historical & Cultural Grants

22. Minnesota Historical & Cultural Grants How to Submit On time or early Online www.mnhs.org/legacy/grants/ Keep in mind the time stamp! Mail is acceptable Must be received in the office on day of deadline Postmarks are not accepted Fax and email are not accepted

23. Minnesota Historical & Cultural Grants Review of Deadlines Fast Track Grants Rolling monthly deadline the final Friday of each month First deadline: Friday, October 30, 2009 Holiday deadlines: Monday following Thanksgiving (11/30) and Monday following Christmas Day (12/28) Mid-Size and Large Grants No pre-applications for Fall 2009 round First applications due November 23, 2009 Spring round pre-applications due March 8, 2010 Completed applications due April 12, 2010

24. Minnesota Historical & Cultural Grants Distribution of Funds Fast Track Grants 100% at the beginning of the grant Mid-Size Grants 90% at the beginning of the grant 10% retainage until after the grant is closed Large Grants Each grant agreement will be negotiated based on its parameters and what makes sense for triggers or milestones to release more money 20% retainage until after the grant is closed

25. Minnesota Historical & Cultural Grants Other possible Legacy funding opportunities: State Arts Board Humanities Center The 12 regional public library systems

26. Contact Information: Staff David Grabitske, museum administration Bob Herskovitz, museum/archives conservation Melinda Hutchinson, museum objects Kathryn (Kathie) Otto, archives and libraries Mandy Skypala, historic preservation Susan Roth, National Register historian Natascha Wiener, historical architect David Mather, archaeology Marian Rengel (Minnesota Digital Library), digitization projects

27. Contact Information: Web MN Historical and Cultural Grants on the Web at: www.mnhs.org/legacy/grants Facebook: www.facebook.com/ - search for Minnesota Historical and Cultural Grants LinkedIn: www.linkedin.com/ - search for Minnesota Historical and Cultural Grants Minnesota Digital Library: www.mndigital.org/

28. Questions? Minnesota Historical & Cultural Grants