4. Thursday, February 12, 2015 4
Webinar
“A formal or semi-formal organised event intended
for learning or knowledge sharing, where there is
an element of interactivity.”
• The online equivalent of a seminar
• Not a webcast – not a lecture – not an informal
meeting
MELSIG
6. Thursday, February 12, 2015 6
Choosing tech
General principles
MELSIG
Adobe Connect
Hangout
Lync
Twitter
Blackboard Collaborate
…
?
7. Thursday, February 12, 2015 7
Choosing technology
• What kind of webinar?
• Who/where are the attendees?
• Is there a F2F event involved or is it
just online?
• What tech do you have available?
• How reliable is the tech?
• What support do you have?
MELSIG
Attendees in China?
8. Thursday, February 12, 2015 8
Choosing technology – being creative
• How creative can you be with the tech?
• Can you combine tech for
different features?
• Does it have to be
synchronous? Can it be
time-limited asynchronous?
MELSIG
9. Thursday, February 12, 2015 9
Planning
• Appropriate to course / participants
• Keep topic & title interesting,
attractive & short(?)
• Invite guest speakers
if appropriate
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11. Thursday, February 12, 2015 11
Planning
• Marketing, invitations and registration
• Reminders & joining instructions
• Location, system, lighting, audio, wifi
• Test, test and test again
• Rehearse
• Test
12. Thursday, February 12, 2015 12
Pre-webinar
• Host and speakers should join early
• Play music prior to start and/or have a
countdown timer
• Have a welcome message – mention setup
• Upload documents and test links
13. Thursday, February 12, 2015 13
Roles
• For a small meeting, tutorial etc. there's probably
only a need for a Chair or Facilitator, who:
– hosts the meeting
– sends out invitations and reminders
– welcomes people
– leads the discussion
– invites people to speak or ask questions
MELSIG
14. Thursday, February 12, 2015 14
Roles 2
In a large or public webinar,
there are probably up to
three roles:
• Speaker/s [ Presenter/s ]
– usually invited, and all they have to do is present
• Chair [ Host ]
• Moderator [ Host or Participant]
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15. Thursday, February 12, 2015 15
Roles 3 - Chair
• introduces the seminar
• introduces the speaker
• deals with the speaker's problems
• may sometimes move the
presentation on
• summarises at the end
• leads the discussion
MELSIG
16. Thursday, February 12, 2015 16
Roles 4 - Moderator
• manages the tech, starts & stops recordings
• welcomes people
• deals with attendee problems
• uses the text chat/mute to
make sure nothing interrupts
• summarises quietly
the proceedings so far for latecomers
• monitoring hands up, sorting out turns
• opening polls and displaying results
MELSIG
17. Thursday, February 12, 2015 17
Format
• Short
• Simple
• Interactive
If it's just a lecture it might just as well be a webcast
or lecture recording…
Everyone learns from side-chat or discussion.
MELSIG
18. Thursday, February 12, 2015 18
Fishbowl (Google Hangouts)
• Invited participants have an observed discussion
• Invite one or more students if possible
• Make sure everyone deserves their place
• Use Q&A creatively
• What other technologies
can be brought in to get
participation?
MELSIG
20. Thursday, February 12, 2015 20
At the start
• Allow arrival time
• Introductory activity / icebreakers
– Ask attendees to introduce themselves
– Use a poll or survey to find out about them &
establish prior knowledge
– Have a map to indicate their location
• Remind about recording
MELSIG
21. 2/12/2015 Event Name and Venue 21
Where are you?
Mark your location on the
maps
Use an arrow if you are
outside of this area
22. Thursday, February 12, 2015 22
Audience participation
• Establish any rules
– the mechanics of using the software
– the procedure to follow for making a contribution
– private, one-to-one messaging
– any rules for acceptable behaviour
MELSIG
23. Thursday, February 12, 2015 23
Presentations & Whiteboard
• Load up Powerpoint in advance
• Check content!
• Keep the presentation under the control of the
main speaker where possible.
• Keep it visual and follow good practice for
presentations (unlike this slide!)
• Use Whiteboard to scribble, get feedback and
collaborate
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25. Thursday, February 12, 2015 25
Polls
• Create a poll during the event to receive live
feedback – can be Yes/No or A, B, C, D
• Adjustments can be made during session, based
on poll results
• Results can help shape future sessions or
policies
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26. Thursday, February 12, 2015 26
Audio & video
• Everyone needs audio
• Manage the microphones
• Video limited to main participants
• Avoid a busy screen
• In a more tutorial situation maybe all have video
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30. Thursday, February 12, 2015 30
Q & A
MELSIG
Presenters Audience
• Be creative about using features available
• Add Twitter or a Google doc or a web page to
allow for chat
31. Thursday, February 12, 2015 31
Managing the discussion
• Provide activities or ask questions
• Ask questions directly of quiet participants
• Tactfully restrain any dominant participants
• Use breakout groups
• Use Hand-up icon
• Use people's names when responding
• List participants and mark off when they contribute
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32. Thursday, February 12, 2015 32
Plenary
• End with a question and answer session
• Summarise what has happened
• Describe next steps and calls to action, if any
• Allow everyone to say their goodbyes
• Follow up with an email with a link to the
recording and any calls to action
MELSIG
Does it have to be synchronous? Can it be time-limited asynchronous (e.g., forum Hot Seat, Twitter)
Copyright!!!
Test, test and test again, with colleagues or friends as attendees, in advance. Technology will still be different on the day, but try to keep everything as close as possible.
I’ve mentioned testing and rehearsing haven’t I
It can help to play music for 15 mins prior to start – to allow users to set their volume level and/or have a countdown timer so people can see they are in the right place
Ensure technology is working correctly and everything is prepared
- uses slides with pictures to reinforce what she's saying, with very little text and never bullet points- doesn't read the slides- builds in interaction and expects people to respond - waits until they do- sounds as if she really really loves her subject- when she asks for comments in the chat window, she reads them, acknowledges the person by name and then repeats or paraphrases their comment, adding something like "Helen, that is SUCH a good point". That's really hard to do when you are also presenting.
summarises quietly (via text chat or private message) the proceedings so far for latecomers
Don't try to fit too much in (such as too many activities or slides) – a rule of thumb is that you will get through about half of the activities you would in a face to face event
Even if attendees know one another (and you) from face to face or online asynchronous interaction, they will still need to adjust to the new environment
Check content – is there a video or web link that’s vital and does it work in your chosen software?
Where do you fit on the continuum
Ask people to mute when not talking
Can be used to post in links – but be aware that attendees may then visit them and not concentrate on the session