Application to the National Finance Board for AIESEC in Uganda

1. AIESEC
in
UGANDA
National Finance Board
Applications 16/17

2. Introduction from the NFB
Chairman
Dear NFB applicant,
By opening this application, you took the first step in entering finance on national
& global level. As a member of the National Finance Board you are part of the
national finance strategy to achieve a sustainable and transparent organization. By
working in a NFB department you can share expertise with a network in a direct
way and help entities grow sustainably.
The NFB have just been founded in 2016 by MCVP FLA/OD as a way to discuss
finance and legal topics to ensure massive growth. Now we are part of the 2016
national roadmap strategy for AIESEC 2020 and we need to build minds in finance
on board, to support entities of all sizes to build their process to make them ready
to grow disruptively.
I guess you want to be part of the financial evolution in 2016/17. Do not hesitate
to scroll to the next pages to find out your most suitable position
Best of Luck
Malinga Joseph Kirk
NFB Chairman 16.17

3. Role and Structure of National
Finance board
MCVP Finance
Legal &
Administrative
Head
Finance &
Accounting Head
Auditor
NST Finance/Chair
National Finance
Board

4. Application Timeline
 Application Released : 24th September, 2016
 Application Deadline : 06th October, 2016 23:59PM GMT
 Interviews : 07th October, 2016
 Announcement : 10th October, 2016
Submit your application by 06TH OCTOBER, 2016 23:59PM GMT
Send the application package to josephkirk.malinga@aiesec.net/
nampewosaddricia@gmail.com
Depending on the number of applicants
 The term starts directly after the announcement and ends on 30th June, 2017
 The NFB Team members will present at the National Finance Summits.
(November, March and June) that is on a quarterly basis and is a must attend for
all board members.
 All members of the board are invited to attend the National financial summits
and participation is strongly recommended.

5. Application Package
• Application Package shall consist of:
Application questionnaire – Maximum 4 pages. You
must answer all general and function questions you are
applying for. (Font size 12. PDF format)
CV – Maximum of 2 pages
Profile picture in the CV
• Application video should be made with motivation and
reason for applying for the position - Maximum is 3
minutes
All documents should be submitted in PDF format.

6. Legal & Administrative managers oversee the daily operations . Their duties are administrative
and it is their responsibility to coordinate and monitor the activities that occur within the legal
& administrative office. They ideal candidate co-ordinates and monitors all activities within the
LCs and MC, should be well-versed in departmental procedures and policies that will be able
to actively discover new ways to do the job more efficiently. The goal is to ensure all support
activities are carried on efficiently and effectively.
Responsibilities
 Ensure proper structures in
LCs and reporting cultures.
 Ensure the financial
manual is followed both by
MC and LC.
 Ensure legal compliance of
all LC processes and
activities that are signed
MOUs, Insurance &
Indemnity forms
 Review of the existing
criteria of the LCs during
the term monthly.
 Ensure all LCs have Board
meetings with report
KPIs
 No. of LCs in member
in alert
 Variance in
improvements to Full
members
 No. of MOUs
 Performance of the
LCs
 No. of BOA meeting
reports.
Competencies/Skills
 Adaptability to
change
 Organizational
skills(Time, Space,
Task management)
 Communication skills
 Client service
 Business
Understanding
 Team player
 Computer skills
 Sound Judgment
 LCVP F, Auditor, BSF,
BSA, etc.
LEGAL and ADMINISTRATION

7. A Financial & Accounting Head is responsible for providing financial advice and support to all
LCVPs and MCVP Finance to enable them to make sound business decisions. Financial
considerations are at the root of all major business decisions. Clear budgetary planning is
essential for both the short and long term, and AIESEC in Uganda needs to know the financial
implications of any decision before proceeding.
In addition, care must be taken to ensure that accounting & financial practices are in line with
all statutory legislation and regulations.
Responsibilities
 Sending out reporting
templates & reminders of
their deadlines
 Improve effectiveness of
Finance decisions by
receiving more external
feedback
 Assuring trust &
transparency of finances
 Ensure LCs submit reports,
SONA & SOGA of financial
performance
 Preparing opinions about
MC budget‘s realization
KPIs
 No. of reports
submitted.
 Feed back through
SONA & SOGA.
 Quarterly Budgetary
Reports and updates.
Competencies/Skills.
 Professionalism &
Ethics
 Governance risk &
control
 Stakeholder
relationship Mgt
 Strategy &
Innovation
 Leadership & Mgt
 Corporate Reporting
 Financial Mgt
 Audit and Assurance
 Use of accounting
packages.
FINANCE and ACCOUNTING

8. The role of internal audit is to provide independent assurance that an organization's risk
management, governance and internal control processes are operating effectively. Internal
auditors deal with issues that are fundamentally important to the survival and prosperity of
any organization. They look beyond financial risks and statements to consider wider issues
such as the organization's reputation, growth, its impact on the environment and the way it
treats its members. Internal auditors help organizations to succeed.
Responsibilities
 Supporting financial and
Audit processes in
association
 Maximizing the
effectiveness of financial
education by transferring
knowledge to AIESEC
members
 Ensure use of accounting &
audit standards by
LCs/MC.
 Carry out audits &
Informing national plenary
about financial actions
done by LCs
KPIs
 No. of audits
performed.
 Financial knowledge
of the members.
 Opinions expressed
in the audits.
Competencies/Skills
 Internal Auditor
Interview Skills
 Analytical Skills
 Testing and Analysis
 Recommending
Results and
Corrective Actions
 Internal Auditor
Communication skills
 Internal Auditor
negotiation skills
 Internal Auditor
Documentation skills
AUDITING

9. General Questionnaire
1. Get to know
2. Explain very briefly your AIESEC experience?
Name
Local Chapter
Mobile No.
E-mail Address
Skype ID
Academic Background
Current AIESEC Position
You must answer the general questionnaire

10. Legal and Administration
1. Why did you decide to apply to the legal & administration
committee? what makes you the best for this role?
2. What would you improve in the operations of the legal &
administration committee? Which part of the role was
completed in the last year?
3. What is the role of the legal & administration committee
towards;
 Local Committees and LCPs.
 Member Committee and MCVP OD
 National Plenary
4. What in your opinion is the main reason that Local
Committees are falling behind the Member in Alert
status? What do you see as the solution

11. Finance & Accounting
1. Why did you decide to apply to the finance & accounting
committee? what makes you the best for this role?
2. What are the strong and weak sides of communication of
the field of finance of AIESEC in Uganda
3. What is the role of the Finance & Accounting Committee
 Member Committee and MCVP Finance
 National Plenary
4. How can Finance & Accounting committee keep watch
over financial stability of the entity?AIESEC in Uganda?

12. Audit
1. Why did you decide to apply to the Audit committee & what makes you
the best for this role?
2. Basing on your knowledge, assess current financial state of the Local
Committees of AIESEC in Uganda. Pint out challenges an provide
solutions.
3. What is the role of the Audit committee towards;
 Local Committees and LCVP Finances
 Member committee and MCVP Finance
 National Plenary
4. How can improvement in financial processes improve performance of
core areas of AIESEC in Uganda? Specify and Describe;
 Key synergies between finance and other back office areas, which support
exchange.
 Direct synergies between finance and exchange

13. Nampewo Saddricia: Member Committee Vice
President Finance
nampewosaddricia@gmail.com
+256751672657
Malinga Joseph Kirk: National Support Team
Director josephkirk.malinga@aiesec.net
+256757023632/+25682348343
If you have any question, feel free to contact
“To be a leader is not to have a position. To be a leader is to see your
job as a chance to inspire the world, no matter what your Job is.”
GOOD LUCK