CRIS and IR are the main informational platforms for supporting research information management and the research assessment exercises that periodically occur both at HE&R institutional and national levels. Some institutions have only CRIS, others have only IR, many have both systems often interconnected, in some cases the same system serves as a CRIS and an IR and increasingly more functionality is needed for collecting research information that enables effective reporting and compliance verification, for instance for open access policies, data policies, and to provide evidence of performance. Decision makers both at HE and national bodies need a comprehensive picture of the CRIS and IR in use, and of the interactions between them, to better inform planning and actions. It was in this context that emerged this joint survey of EUNIS and euroCRIS to portray the current panorama of CRIS and IR in European countries.

1. Surveying CRISs and IRs across Europe
Lígia Maria Ribeiro, lmr@fe.up.pt
Universidade do Porto – FEUP & EUNIS
Pablo de Castro, pablo.decastro@kb.nl
Stichting LIBER& euroCRIS
Michele Mennielli, m.mennielli@cineca.it
CINECA & EUNIS & euroCRIS
EUNIS 2015 – THE JOURNEY TO DISCOVERY
ABERTAY UNIVERSITY 10-12 JUNE 2015, DUNDEE, SCOTLAND, UK

2.  Mission: to help member institutions develop their IT
landscape by sharing experiences and working together.
EUNIS
More than 2000 professionals
120 different Institutions
More than 30 Countries
19 Consortia and Organisations
 EUNIS Research and Analysis Initiative - ERAI.

3.  Mission: To advance interoperability in the research
community through CERIF
euroCRIS
 Directory of Research Information Systems -DRIS

4. Knowing how European HEIs are
using their CRIS and IR, and why
Joint survey EUNIS-euroCRIS main goal

5. Strategic importance of RIM
Providing faster and broader technology
transfer to industry and society
Augment and communicate excellence in
research
Fostering research and innovation

6.  CRIS & IR supporting the assessment
lifecycle
 Policy compliance and performance
› Open access, Open data, KPI
 To inform planning and actions
› Need of a comprehensive picture of the CRIS
and IR in use, and the interactions between
them
National HEI research assessment

7.  Structure
› Institution Identification
› Part I – CRIS survey
› Part II – IR survey
› Finishing the survey
 Platform
› LimeSurvey (University of Porto)
 Survey began April 7
› Still open
› Preliminary results shown here: April 7 – May 31
Survey development

8. “A CRIS is an informational system, built in-house or purchased from a
vendor, dedicated to collecting, analyzing, reporting, providing access
and disseminating research and development (R&D) information.“
Adopted definition for a CRIS
“An IR is a digital collection of research outputs (mainly publications and
datasets) aiming to collect, to preserve and to disseminate the
intellectual production of a higher education or research institution.“
IR
CRIS

9. ERAI
CRIS/IR survey report coming soon on ERAI

10. DRIS
http://dspacecris.eurocris.org/simple-search?query=&location=crisdris

11.  Survey
› October 2013/ January 2014
› 45 answers
› CRIS: 6 answers
PT-CRIS
João Mendes Moreira,
http://www.slideshare.net/ConfOA/s5c03-gesto-de-
cincia-integrada/
CRIS main functionalities

12. Number of answers per country
1
2
1
1
1
2
4
2
4
8
9
1
1
10
3
15
1
2
1
7
0 2 4 6 8 10 12 14 16
at
be
bg
ch
co
cz
de
dk
es
fi
fr
gr
ie
it
nl
no
rs
se
sk
uk
Total: 76

13. CRIS – IR distribution
8
21
47
0
5
10
15
20
25
30
35
40
45
50
CRIS IR CRIS+IR

14. CRIS main functionalities
Other: infrastructure metadata; award management; funding opportunities; national author
identifier interface; …
29
46
30
4
29
44
33
26
27
41
27
29
31
16
17
26
9
25
51
26
11
22
29
28
14
28
26
24
39
38
0 10 20 30 40 50 60
R&D units
Scientific publication's metadata
Scientific publication's full text
APC management
Research data
Projects
Patents
Bibliometrics
Dissertations and Theses
Reporting
Researchers' web pages
Researchers' activity reports
Researchers' CV
Researchers' assessement
Research analytics
Yes
No

15. IR type of content
65
12
58
14
3
56
10
54
0 10 20 30 40 50 60 70 80
Research Publications
Datasets
Dissertations and Thesis
Learning Objects
Yes
No
Other: journals; grey literature; patents; institutional documents; cultural publications; blog
entries; conference objects; grants; videos; …

16. CRIS-IR type of content
0%
20%
40%
60%
80%
100%
Research
Publications
Scientific
publication's
metadata
Scientific
publication's
full text
Dissertations
and Thesis
Datasets Research data Projects Patents
CRIS
IR

17. CRIS Interoperability - Links to internal systems
Other: project management system; research equipment database; research awards;
datawarehouse; identity management system; Web portal; …
35
6
23
20
1
37
20
49
32
35
54
18
0 10 20 30 40 50 60
Institutional repository
Library management system
Financial management system
Student management system
Learning management system
Human Resources management system
Yes
No

18. IR sharing of information with institutional services
31
25
5
11
14
2
26
8
14
12
37
43
63
57
54
66
42
60
54
56
0 10 20 30 40 50 60 70 80
Library Management System
Integrated Search Systems
Learning Management System
Projects Management System
Human Resources Management System
Financial System
Researchers Webpages
Curricula Systems
Institutional or Author Evaluation
Research & Development Units
Yes
No
Other: CRIS/RIS; student administration systems.

19. CRIS-IR links to internal systems
64%
11%
42%
2%
67%
46%
3%
7%
21%
0%
10%
20%
30%
40%
50%
60%
70%
80%
Institutional repository Library management system Financial management
system
Learning management
system
HR management system
CRIS
IR
In some cases CRIS and IR are one system
Some CRIS are linked to national IR

20. CRIS - Protocols, Standards and Vocabularies
29
11
25
3
2
3
20
26
44
30
52
53
52
35
0 10 20 30 40 50 60
OAI-PMH
Shibboleth
CERIF
CORDIS
FOS
CASRAI
ORCID
Yes
No

21. IR compliance
44
18
16
42
8
8
0 10 20 30 40 50 60 70 80
OpenAIRE
ORCID
Yes
No
N/A

22. ORCID compliance
36%
64%
ORCID (CRIS)
Yes
No
26%
74%
ORCID (IR)
Yes
No

23. Institutional evaluation support
29%
71%
Researchers' assessement (CRIS)
Yes
No
21%
79%
Institutional or Author Evaluation (IR)
Yes
No

24.  Survey preliminary results
› Further analysis and evaluation is required
 CRIS+IR is predominant among responders
 CRIS 45% adoption of CERIF
 CRIS 36% and IR 26% adoption of ORCID
 CRIS and IR are both supporting research evaluation
› CRIS with more links to HR and Financial systems
 Potential for coupling the EUNIS/euroCRIS survey
with similar national initiatives
Conclusions

25. Thanks!
Lígia Maria Ribeiro, lmr@fe.up.pt
Universidade do Porto – FEUP & EUNIS
Pablo de Castro, pablo.decastro@kb.nl
Stichting LIBER& euroCRIS
Michele Mennielli, m.mennielli@cineca.it
CINECA & EUNIS & euroCRIS
EUNIS 2015 – THE JOURNEY TO DISCOVERY
ABERTAY UNIVERSITY 10-12 JUNE 2015, DUNDEE, SCOTLAND, UK