The document introduces an online admission system called "Online Admission System" developed by a team called "Dream Team". It discusses how the current manual admission process is time-consuming and effortful. The goal of the online system is to automate the admission process and make it faster and more transparent. It has three main modules for administrators, students, and the system. Administrators can manage admission criteria, verify forms, and generate merit lists. Students can fill forms, upload documents, and check results. The system compares marks and generates reports.

1. WELCOME
TO
“online ADMISSION SYSTEM”
Team Name: “DREAM TEAM”
Team Members:
AnjaliYadav(DCOM-00085-015)
LaukeshJaishwal (DCOM-00097-015)
RenuSahani (DCOM-00106-015)
Guided By:
Er. SantoshKumar Shah
(Lecturer)

2. Today all the work at the admission of the student is done manually by ink and paper, which is
very slow and consuming much effort and time. Every year, students from different cities come
for collecting forms and then again for submitting the forms. They also have to come for the
entrance and to see the result of the entrance to get admission in the college. This leads to
problems in managing the applications, resulting in employed parents and students alike. In
order to overcome all these problems, the online admission system is developed.
The goal of “Online Admission System” is to automate the Academic Institute’s admission
structures and its related operation and functionality. The objective of the system is to provide
support to the administration and students by providing a faster, transparent and easy way of
keeping records and use them for further preceding. In this system there are three main modules
that are administrator, user(student) and system. The administrator maintains the admission
open/close, set up seats, criteria, verify the forms and generate merit/scholarship lists. The user
fill form, upload necessary documents, participate in the entrance and according to the entrance
result they get registered. And the system compares the marks and generate merit lists and
generate reports and save all the records in the database.
Abstract

3. Introduction
Online admission system is aimed at developing an online admission application for colleges.
The aim of the proposed system of to provide quick online admission. This system helps to add
the multiple records of the students easily. The system is an internet-based application which
can be accessed from anytime anywhere basis.
The increasing numbers of students seeking admission in the academic institutes are causing
tremendous pressure on the administrative body of the institutes to manage and arrange the
admission process manually. It is difficult now to conduct the process accurately and in timely
manner. Hence, the need for online admission is inevitable.
In case of a manual system, it is a time taking process and involves huge manpower wherein
the online admission system ensures accurate and very fast computerized information.
Maintaining backup is also very easy using this system.

4. Purpose
The main purpose of this “Online Admission System” is to automate the Academic
Institute’s admission structure and its related operation and functionality. Thy goal
of the initiative is to provide support to the administration and admission keeping
records and use them for reference and further proceeding. Not only this, its
purpose is also to reduce costs of forms print, to maintain the queries and
distribution of forms, to make easy to collect forms and listing the
candidates/students.

5. Scope
The scope of online admission subsystem are:
1. Online application form filling and submission.
2. Availability of application forms.
3. Online entrance and result publishing.
4. Availability of the merit or scholarship lists.
5. Online admission form filling.
6. Online admission confirmation.
7. Publishing merit list of short listed candidates.
8. Student registration and record management.

6. Objective
1. Develop a web application.
2. Create simple form submitting system.
3. Store the information of the student and manage them.
4. Take entrance and publish result.
5. Publish merit list of short listed, candidates.
6. Retrieve the information when required.
7. Make the user interface more appealing.
8. Form validation.

7. Processor Pentium III and core i3/i5/i7
Processor Speed 1GHZ
RAM 1GB
Hard Disk 80GB
Operating System windows
Database MYSQL
Programming Language PHP
Server Apache
Development Software Adobe Dreamweaver
System Requirement
Software Requirement
Software Requirement

8. List of Diagrams
 Database Diagram
 Object Oriented Diagram
 Function Oriented Diagram
 ER Diagram
 Flowchart Diagram
 Dataflow Diagram
 Class Diagram
 Activity Diagram
 Use Case Diagram
 Sequence Diagram
 Collaboration Diagram

9. SYSTEM ARCHITECTURE

10. Network/Internet
Web Server
Database Server
HTTP Request
HTTP Reply
HTTP Reply
HTTP Request
User User User
HTTP
Request
HTTP
RequestHTTP
Request
HTTP
Reply
HTTP
Reply
HTTP
Reply
System Architecture
Fig:- System Architecture of OAS

11. DATABASE Diagram

12. Database Diagram
Fig:- Database Diagram
Student Admin Login Change Password
New Account

13. OBJECT ORIENTED Diagram

14. Admin
+Admin ID: Integer
+Admin Name: String
+Admin Level: String
+Email: String
+Address: String
+Contact: String
+Save()
+Delete()
+update()
+Clear()
Student
+Name: String
+Address: String
+Contact: String
+Email: String
+Roll: Integer
Previous_school: String
Passed_year: String
+Faculty
+Submit()
+Reset()
Examiner
+ID: Integer
+Name: String
+PrepareTestPaper()
+ModifyTestPaper()
+DeclareResult()
+CheckPaper()
Course_Administrator
+Name: String
+Password: String
+ID: String
+ManageCourse()
+ViewCourse()
+UpdateCourse()
Login
+Username:String
+Password: String
+Type: String
+Login()
+Cancel()
Change Password
+Username:String
+CurrentPassword: String
+NewPassword: String
+ConfirmPassword: String
+Change()
+Clear()
+Close()
Object Oriented Diagram
Online Admission System
Fig:- Object Oriented Diagram for Online Admission System

15. FUNCTION ORIENTED Diagram

16. Online Admission System
UserAdmin
Login
Manage
Criteria
Manage Student
Record
Set up
Scholarship List
Login Cancel Save Delete SaveSave Delete
Login
Fill up Application
Form
Login Cancel Submit ResetUpdate
Function Oriented Diagram
Sign up Update Save Delete Delete
New
Account
Save Clear
Close
Change
Password
Change Clear
Close
Change
Password
Change Clear
Close
New
Account
Save Clear
Close
Fig:- Function Oriented Diagram for Online Admission System

17. E-R Diagram

18. Has
Manage
Has
User Roles
Student College
Course
Admission
Login
Permission
Password
Contact
Crs_desk
Crs_type
Crs_id
Address
Contact
Type
id
Name
Name
Address
Type
Website
id
Name
Email
Address
idName
Address
Email
Phone
Type
Username
Roll_desk
Roll_id
Per_module
Per_id
Fig:- E-R Diagram for Online Admission System
E-R Diagram
*
*
*
*
*
**
*
*

19. FLOWCHART Diagram

20. Start
Input username and Password
Check
username &
Password in
database
Display main menu
Stop
Display error
Flowchart Diagram of Login Form
No
Yes
Flowchart Diagram

21. SStart
Stop
Display error
Input records of student
Validate
input
data
Insert new data in the
table on database
Display success & print message
Flowchart Diagram of Student Form
No
Yes
Flowchart Diagram

22. SStart
Stop
Display error
Input records of Admin
Validate
input
data
Insert new data in the
table on database
Display success & print message
Flowchart Diagram of Admin Form
No
Yes
Flowchart Diagram

23. SStart
Stop
Display error
Input username and current password
Check the
username and
password in
database
Store new password and
username
Display “Password changed successfully”
Flowchart Diagram of Change Password Form
No
Yes
Flowchart Diagram

24. SStart
Stop
Display error
Input the new information
Validate
input
data
Store information in
database
Display success & print message
Flowchart Diagram of New Account Form
No
Yes
Flowchart Diagram

25. Start
Input the search Item
Check the
search item
in database
Display error
Display the search information
Stop
Flowchart Diagram of Search Form
No
Yes
Flowchart Diagram

26. Dataflow Diagram

27. Data Flow Diagram
Admin Student
OAS
Get vacancy and
application detail
Give student
detail
Feedback
Give information Get admission open and
selection process information
DFD Level 0:Context Diagram

28. Admin
4.Set
Scholars
hip list
1.Login
System
2.Admission
open/close
3.Setup
Criteria
Feedback
Feedback
FeedbackFeedback
Username
Password
Choose
Student
by result
Give new
criteria info
DFD Level 2.0:Application Process : Admin
Give info of
Admission
Data Flow Diagram

29. OAS
AdminLogin
1.Login
System
DFD Level 1.1:Function Process : Login System
Login
Logout
Feedback
Username
Password
Check Username, Password
Authentication
Data Flow Diagram

30. Data Flow Diagram
AdminAdmission
2.Admission
open/close
DFD Level 1.2:Function Process : Admission open/close
Feedback
Get
Information
Feedback
Save information

31. Data Flow Diagram
AdminCriteria
3.Setup
Criteria
DFD Level 1.3:Function Process : Setup Criteria
Feedback
Set new
criteria
Feedback
Save New criteria

32. Data Flow Diagram
AdminScholarship
4. Set
scholarship
list
DFD Level 1.4:Function Process : Set scholarship list
Feedback
Choose
student list
from result
Feedback
Save scholarship list

33. Student
4.Take
Exam
1.Login
System
2.Form Fill
up
3.Document
Upload
Feedback
Feedback
FeedbackFeedback
Username
Password
Take
Exam
Submit
Document
DFD Level 2.0:Application Process : Student
Student detail
Data Flow Diagram

34. OAS
StudentLogin
1.Login
System
DFD Level 2.1:Function Process : Login System
Login
Logout
Feedback
Username
Password
Check Username, Password
Authentication
Data Flow Diagram

35. Data Flow Diagram
StudentStudent
3.Form
Fill up
DFD Level 2.2:Function Process : Form fill up
Feedback
Student
Details
Feedback
Save student detail

36. Data Flow Diagram
StudentStudent
3.Document
upload
DFD Level 2.3:Function Process : Upload Document
Feedback
Upload
document
Feedback
Save Documents

37. Data Flow Diagram
StudentResult
4.Take
Exam
DFD Level 2.4:Function Process : Take Exam
Feedback
Take
Exam
Feedback
Save Result

38. CLASS Diagram

39. Admin
+Admin ID: Integer
+Admin Name: String
+Admin Level: String
+Email: String
+Address: String
+Contact: String
+Save()
+Delete()
+update()
+Clear()
Student
+Name: String
+Address: String
+Contact: String
+Email: String
+Roll: Integer
Previous_school: String
Passed_year: String
+Faculty
+Submit()
+Reset()
Examiner
+ID: Integer
+Name: String
+PrepareTestPaper()
+ModifyTestPaper()
+DeclareResult()
+CheckPaper()
Course_Administrator
+Name: String
+Password: String
+ID: String
+ManageCourse()
+ViewCourse()
+UpdateCourse()
Login
+Username:String
+Password: String
+Type: String
+Login()
+Cancel()
Change Password
+Username:String
+CurrentPassword: String
+NewPassword: String
+ConfirmPassword: String
+Change()
+Clear()
+Close()
Class Diagram
Fig:- Class Diagram of OAS

40. ACTIVITY Diagram

41. Admin
Check the
username And
Password
Login
If Registered
Manage
Application
Form
Manage Online
Exam
Manage
Scholarship List
Manage CriteriaManage Result
Manage Student
Record
Manage
Admission
Logout
yes
valid
Admin Side Activity Diagram

42. User
Check the
username And
Password
Login
If Match
Criteria
Fill up
Application
Form
Take Online
Exam
Check
Scholarship List
Check CriteriaResult Passed
Fill up his
Record
Manage
Admission
Logout
yes
valid
User Side Activity Diagram

43. USE CASE Diagram

44. Open Admission
Registration Form
Take Entrance
Admission Form
Publish Result
Provide Course Info
Set Merit List
Close Admission
Login/Logout
Payment
Administrator
User
Student
Use Case Diagram
Fig:- Use Case Diagram of OAS

45. SEQUENCE Diagram

46. USER SYSTEM DATABASE
X
XX
1. Login form
5. Application form
4. Successfully Login
9. Take Exam
8. Successfully Fill up Form
13. Match Criteria
12. Publish Result
17. Admission Form
16. Successfully Match
21. Logout
20. Successfully Fill up
22. Successfully Logout
2. Request form
3. Response for Login
6. Request
7. Response
10. Save Result
11. Response
14. Compare Criteria
15. Response
18. Add New
19. Response
Fig:- User Side Sequence Diagram of Online Admission System
User Side Sequence Diagram

47. ADMINISTRATOR SYSTEM DATABASE
X
XX
1. Login form
5. Setup Seats
4. Successfully Login
9. Open Admission
8. Successfully Setup
13. Setup Criteria
12. Publish Open Admission
17. Set Scholarship List
16. Successfully Setup
21. Logout
20. Successfully setup Scholarship List
22. Successfully Logout
2. Request form
3. Response for Login
6. Request
7. Response
10. Request
11. Response
14. Save Criteria
15. Response
18. Save Scholarship List
19. Response
Fig:- Administrator Side Sequence Diagram of Online Admission System
Administrator Side Sequence Diagram

48. COLLABORATION Diagram

49. Admin Side Collaboration Diagram
Admin
System Database
4. Successfully Login
8. Successfully Setup
12. Successfully Setup
16. Successfully Setup
20. Successfully setup Scholarship List
22. Successfully Logout
3. Response
7. Response
11. Response
15. Response
19. Response
2. Request form
6. Request
10. Request
14. Save Criteria
18. Save Scholarship List
1. Login form
5. Setup Seats
9. Open Admission
13. Setup Criteria
17. Set Scholarship List
21. Logout
Fig:- Admin Side Collaboration Diagram of Online Admission System

50. User Side Collaboration Diagram
User
System Database
4. Successfully Login
8. Successfully Fill up Form
12. Publish Result
16. Successfully Match
20. Successfully Fill up
22. Successfully Logout
3. Response
7. Response
11. Response
15. Response
19. Response
2. Request form
6. Request
10. Save Result
14. Compare Criteria
18. Add New
1. Login form
5. Application Form
9. Take Exam
13. Match Criteria
17. Admission Form
21. Logout
Fig:- User Side Collaboration Diagram of Online Admission System

51. DATABASE TABLE

52. Database Tables
Fig:- Database Tables
Student Table
Change_Password Table Admin Table
New_Account Table Login Table

53. USER INTERFACE

65. CODDING

66. Coding of Login
<?php
error_reporting(E_ALL ^ E_DEPRECATED);
//connecting of database
$con = mysql_connect("localhost","root","");
if (!$con)
{
die('Could not connect:'. mysql_error());
}
mysql_select_db("oas",$con);
if(isset($_POST['btnlogin']))
{
$fname=$_POST['txtusername'];
$password=$_POST['txtpassword'];
$type=$_POST['txttype'];
if($fname=="" || $password=="")
{
echo "<script> alert ('Please Enter Username & Password');</script>";
}
else
{
if($type=="Admin")
{
$query = mysql_query("SELECT * FROM login where User_Name = '$fname' AND Password = '$password'") or
die(mysql_error());
$row = mysql_fetch_array($query) or die(mysql_error());
if($row['User_Name']==$fname && $row['Password']==$password )
{

67. echo "<script>location.href= '/OAS/Main.php';</script>";
}
else
{
echo "SORRY... YOU ENTERD WRONG ID AND PASSWORD... PLEASE
RETRY...";
}
}
else if($type=="User")
{
$query = mysql_query("SELECT * FROM login where User_Name = '$fname'
AND Password = '$password' ") or die(mysql_error());
$row = mysql_fetch_array($query) or die(mysql_error());
if($row['User_Name']==$fname && $row['Password']==$password)
{
echo "<script>location.href= '/OAS/Usermain.php';</script>";
}
else
{
echo "SORRY... YOU ENTERD WRONG ID AND PASSWORD... PLEASE
RETRY...";
}
}
}
}
mysql_close($con);
?>

68. Coding of Insert
<?php
error_reporting(E_ALL ^ E_DEPRECATED);
//connection of database
$con = mysql_connect("localhost","root","");
if (!$con)
{
die('Could not connect: ' . mysql_error());
}
mysql_select_db("oas", $con);
if(isset($_POST['btnsubmit']))
{
$search=$_POST['txtsearch'];
$fname=$_POST['txtfname'];
$mname=$_POST['txtmname'];
$lname=$_POST['txtlname'];
$address=$_POST['txtaddress'];
$paddress=$_POST['txtpaddress'];
$birthyear=$_POST['listmenu'];
$birthmonth=$_POST['listmenu2'];
$birthday=$_POST['listmenu3'];
$gender=$_POST['radio'];
$taddress=$_POST['txttaddress'];
$fathername=$_POST['txtfathername'];
$mothername=$_POST['txtmothername'];

69. $areacode=$_POST['txtareacode'];
$phoneno=$_POST['txtphoneno'];
$religion=$_POST['txtreligion'];
$caste=$_POST['txtcast'];
$email=$_POST['txtemail'];
$previousschool=$_POST['txtpreviousschool'];
$schooladdress=$_POST['txtschooladdress'];
$passyear=$_POST['txtpassyear'];
$choosenfaculty=$_POST['txtchoosenfaculty'];
$equalification=$_POST['txtequalification'];
$sql="INSERT INTO application_form
(First_Name,Middle_Name,Last_Name,Address,Permanent_Address,Temporary_Addr
ess,Birth_Year,Birth_Month,Birth_Day,Gender,Father_Name,Mother_Name,Area_Cod
e,Phone_No,Religion,Caste,Email,Previous_School,School_Address,Passed_Year,Cho
osen_Faculty,Educational_Qualification) VALUES
('$fname','$mname','$lname','$address','$paddress','$taddress','$birthyear','$birthmonth',
'$birthday','$gender','$fathername','$mothername','$areacode','$phoneno','$religion','$ca
ste','$email','$previousschool','$schooladdress','$passyear','$choosenfaculty','$equalifica
tion')";
if (!mysql_query($sql,$con))
{
die('Error: ' . mysql_error());
}
echo "1 record added";
mysql_close($con);
echo "<script>location.href= '/OAS/UserAllcontent/EntranceExam.php';</script>";
}
?>

70. Codding of Update
<?php
error_reporting(E_ALL ^ E_DEPRECATED);
//connection of database
$con = mysql_connect("localhost","root","");
if (!$con)
{
die('Could not connect: ' . mysql_error());
}
mysql_select_db("oas", $con);
if(isset($_POST['btnupdate']))
{
$fname=$_POST['txtfname'];
$mname=$_POST['txtmname'];
$lname=$_POST['txtlname'];
$address=$_POST['txtaddress'];
$paddress=$_POST['txtpaddress'];
$birthyear=$_POST['listmenu'];
$birthmonth=$_POST['listmenu2'];
$birthday=$_POST['listmenu3'];
$gender=$_POST['radio'];
$taddress=$_POST['txttaddress'];
$fathername=$_POST['txtfathername'];
$mothername=$_POST['txtmothername'];

71. $areacode=$_POST['txtareacode'];
$phoneno=$_POST['txtphoneno'];
$religion=$_POST['txtreligion'];
$caste=$_POST['txtcast'];
$email=$_POST['txtemail'];
$previousschool=$_POST['txtpreviousschool'];
$schooladdress=$_POST['txtschooladdress'];
$passyear=$_POST['txtpassyear'];
$choosenfaculty=$_POST['txtchoosenfaculty'];
$equalification=$_POST['txtequalification'];
$sql="Update application_form set First_Name='$fname',
Middle_Name='$mname',Last_Name='$lname',Address='$address',Permanent_A
ddress='$paddress',Temporary_Address='$taddress',Birth_Year='$birthyear',Birth
_Month='$birthmonth',Birth_Day='$birthday',Gender='$gender',Father_Name='$
fathername',Mother_Name='$mothername',Area_Code='$areacode',Phone_No='
$phoneno',Religion='$religion',Caste='$caste',Email='$email',Previous_School='
$previousschool',School_Address='$schooladdress',Passed_Year='$passyear',Ch
oosen_Faculty='$choosenfaculty',Educational_Qualification='$equalification'
where First_Name='$fname'";
if (!mysql_query($sql,$con))
{
die('Error: ' . mysql_error());
}
echo "1 record Updated";
mysql_close($con);
}
?>

72. Coding of Search
<?php
error_reporting(E_ALL ^ E_DEPRECATED);
//connection of database
$con = mysql_connect("localhost","root","");
if (!$con)
{
die('Could not connect: ' . mysql_error());
}
mysql_select_db("oas", $con);
if(isset($_POST['btnsearch']))
{
$search=$_POST['txtsearch'];
$query = mysql_query(" SELECT * FROM application_form where
First_Name='$search' ") or die(mysql_error());
while($result = mysql_fetch_array( $query ))
{
$fname=$result['First_Name'];
$mname=$result['Middle_Name'];
$lname=$result['Last_Name'];
$address=$result['Address'];
$paddress=$result['Permanent_Address'];
$taddress=$result['Temporary_Address'];
$birthyear=$result['Birth_Year'];
$birthmonth=$result['Birth_Month'];

73. $birthday=$result['Birth_Day'];
$gender=$result['Gender'];
$fathername=$result['Father_Name'];
$mothername=$result['Mother_Name'];
$areacode=$result['Area_Code'];
$phoneno=$result['Phone_No'];
$religion=$result['Religion'];
$caste=$result['Caste'];
$email=$result['Email'];
$previousschool=$result['Previous_School'];
$schooladdress=$result['School_Address'];
$passyear=$result['Passed_Year'];
$choosenfaculty=$result['Choosen_Faculty'];
$equalification=$result['Educational_Qualification'];
}
echo "hello";
$anymatches=mysql_num_rows($query);
if ($anymatches == 0)
{
echo "Sorry, but we can not find an entry to match your query...<br><br>";
}
}
?>

74. Coding of Delete
<?php
error_reporting(E_ALL ^ E_DEPRECATED);
//connection of database
$con = mysql_connect("localhost","root","");
if (!$con)
{
die('Could not connect: ' . mysql_error());
}
mysql_select_db("oas", $con);
if(isset($_POST['btndelete']))
{
$fname=$_POST['txtfname'];
$sql="Delete from application_form where First_Name='$fname'";
if (!mysql_query($sql,$con))
{
die('Error: ' . mysql_error());
}
echo "Successfully deleted";
mysql_close($con);
}
?>

75. Coding of List
<?php
error_reporting(E_ALL ^ E_DEPRECATED);
//conncetion of database
$con = mysql_connect("localhost","root","");
if (!$con)
{
die('Could not connect: ' . mysql_error());
}
mysql_select_db("oas", $con);
$query = mysql_query(" SELECT * FROM notice") or die(mysql_error());
echo '<table border=1 align="center" bgcolor="#00CC99">
<tr>
<th> SN </th>
<th> Date</th>
<th> Notice </th>
<tr>';
while($result = mysql_fetch_array( $query ))
{
$i=1;
echo '<tr>
<td> '.$result['SN'].'</td>
<td>'.$result['Date'].'</td>
<td><a href="page[$i].php">'.$result['Notice'].'</a></td>
</tr>';
$i++;
}
echo '</table>';
?>

76. CONCLUSION

77. Conclusion
The goal of “Online Admission System” is to automate the Academic Institute’s admission
structures and its related operation and functionality. The objective of the system is to provide
support to the administration and students by providing a faster, transparent and easy way of
keeping records and use them for further preceding. In this system there are three main modules
that are administrator, user(student) and system. The administrator maintains the admission
open/close, set up seats, criteria, verify the forms and generate merit/scholarship lists. The user
fill form, upload necessary documents, participate in the entrance and according to the entrance
result they get registered. And the system compares the marks and generate merit lists and
generate reports and save all the records in the database.
The project Online Admission System is for computerizing the working in a College Admission
System. It is great improvement of the manual system. The computerization of the system has
speed of the process. This software takes care of all the requirements of the Admission System
and capable of providing easy and effective way of taking admission and knowing the
information related to college, courses, faculties that are present in the college.

78. References
• Beginning PHP 5.3 Written By Matt Doyle
• PHP & MySQL Web Development Written By Luke Welling, Laura
Thomson
• OOAD Written By Grady Booch

79. ***Any Questions***

80. ***Thank You***
For Your Consideration…