3. What We’ll Cover ...
• Electronic Account Statement Overview
• How Does Automatic Posting Work?
• Electronic A
El t i Account St t
t Statement Customizing
tC t i i
• Using the Electronic Account Statement
• Receiving Account Statements Using EDI
• Wrap-up
2
4. Electronic Account Statement Overview
How do you reconcile your Banks today?
• In
I many countries t d account statement d t can be
t i today, t t t t data b
electronically retrieved from banks
• If the necessary information can be interpreted, the system will
automatically post the transactions (using batch input or a call
transaction)
All line it
li items are usually posted automatically
ll t d t ti ll
• Statistics show that up to 95% of customer data can be posted
automatically in the SAP system
The system offers convenient tools for further processing of
line items that are not posted
3
5. Bank Statements and Bank Communication Management
• Bank Communication
Management is used to
exchange payment and bank
statement information
Source: SAP 4
7. Key Features of SAP Cash and Liquidity Management
• Electronic Bank Statements and Incoming Checks
Various standard formats for electronic bank statements
Ch k deposit facility to enter checks received
Check d it f ilit t t h k i d
• Cash Concentration
Clearing proposal in accordance with selection criteria
Manual adjustment of proposal, credit transfers, and
correspondence
• Planning Items
Intra-day bank statements
Data from operational systems
Source: SAP 6
9. SAP In-House Cash — Central Payments Process
1. Subsidiary 1
Defines a new (virtual) house bank “IHC Center” beforehand
Starts the standard payment program and generates a payment order
2. IHC Center
Debits the IHC current account of subsidiary 1
Generates and sends a bank statement to subsidiary 1
Source: SAP 8
10. SAP In-House Cash — Central Payments Process (cont.)
3.
3 IHC Center forwards payment information to SAP FI (Financial Accounting)
4. Financial Accounting
SAP FI (Financial Accounting) creates a payment order (payment request)
The payment order is sent to the head office house bank
Source: SAP 9
11. SAP In-House Cash — Central Payments Process (cont.)
5. Financial Accounting
Imports the bank statement via the standard bank statement programs
6.
7.
Head office house bank
Partner bank } Procedure is the same as for a “normal”
payment order to a house bank
Source: SAP 10
12. What We’ll Cover ...
• Electronic Account Statement Overview
• How Does Automatic Posting Work?
• Electronic A
El t i Account St t
t Statement Customizing
tC t i i
• Using the Electronic Account Statement
• Receiving Account Statements Using EDI
• Wrap-up
11
13. How Does Automatic Posting Work?
• How does the system identify the accounting transaction and find
the relevant account using the posting rule?
1. It finds the transaction type in the Customizing table using the
bank key and the bank account
2. It determines the posting rule key in the Customizing table from
the transaction type and the external transaction code/bank’s
business transaction code
3. From the posting rule key, it determines the posting
specifications and the account determination rules that you
p y
defined in the configuration of the electronic account statement
12
14. Electronic Bank Statements Process Flow
Import and Post Change and Post
Post-processing of
File provided Bank Data
account statements,
by house bank Storage
e.g., process
unsuccessful postings
13
16. What We’ll Cover ...
• Electronic Account Statement Overview
• How Does Automatic Posting Work?
• Electronic A
El t i Account St t
t Statement Customizing
tC t i i
• Using the Electronic Account Statement
• Receiving Account Statements Using EDI
• Wrap-up
15
17. Transaction Types
• Define transaction types in order to group together banks with the
same external transaction codes (for example, all banks of the
same type)
16
18. Posting Rules
• As part of the configuration of the electronic account statement,
external transactions must be assigned to a posting rule
The system uses the posting rules to determine which bank or
sub-ledger accounts to post the transactions to
Transaction code 004 denotes a direct debit by debit memo
Transaction code 005 denotes a collection authorization by
debit memo
TTransaction code 020 d t a t
ti d denotes transfer order b debit memo
f d by d bit
17
19. External Transactions
• External transactions (also known as business transaction codes)
are bank-specific codes for business transactions, each of which
involves a different type of payment
020 Transfer order
051 Transfer credit memo
052 Recurring entry credit memo
072 Bill of exchange presentation
206 Foreign bank transfer
18
20. Account Symbols and Account Assignment
• You have to assign G/L Accounts to Account Symbols
Allowed two postings
for Area 1 and Area 2
per EBS transaction
19
21. Account Symbols and Account Assignment (cont.)
• You can enter GL account number generically, i.e., by entering a
series of “+” signs
20
22. Assigning External Transactions
• Assign the external bank-defined transaction codes to system-
internal posting rules for each transaction type
The +/ sign
+/–
Differentiate external transactions by setting “+” or “–” signs
for them
If the external transaction code has a “+” sign in front of it,
it is a cash receipt; likewise, a “–” sign represents a cash
disbursement
The interpretation algorithm
The interpretation algorithm determines whether the system
should search the note to payee lines
21
23. Defining Posting Rules
• Create account symbols for required posting transactions
• Define account determination rules for each of account symbols
• Create posting specifications to post to G/L or bank accounts
(posting area 1) and sub-ledger postings (posting area 2)
22
24. Configuration Tasks
1. Creating transaction types
2. Assign bank accounts to transaction types
• Group t th all banks th t use th same external
G together ll b k that the t l
transaction codes under the same transaction types
3. Create keys for posting rules
• The system needs these to find the posting specifications
4. Assign external transactions to posting rules
5. Create account symbols
6. Assign G/L accounts to account symbol
7. Define posting rules
23
25. String Search for Document Numbers
• The string search supplements the standard interpretation
algorithms
It facilitates the automatic identification of document numbers
even if they are incomplete or have been changed
You can call up all possible document numbers sent by your
customer using the search strings without having to do any
programming
After you have defined search strings for document numbers
numbers,
the system first carries out a search string before starting the
interpretation algorithm
24
27. Search Strings Special Characters
• Characters with special meaning in the search string
26
28. Assign Search String
• Example
Algorithm 001 interprets the information in the note to payee
field as a document number or reference number
Search string P1 will be used
The result of the target field will be updated
27
30. Interpreting the Note to Payee Fields
• The note to payee fields in the electronic account statement contain
information used to clear open items
• The following information may be included in the electronic account statement
for each line item:
Document number
Reference document number
Check number
29
31. Functional Enhancements for the Electronic Account
Statement
• FEB00001 Electronic account statement
• FEB00002 Interface – External check entry
• FEB00003 Customer exit for Finnish bank
statement TITO format
• FEB00004 Raw data processing, user exit
SWIFT MT940
• FEB00005 Electronic Banking – Account
Statement Object Generation EDI IDoc
30
32. Use of Lockbox
• Generates G/L account postings – debit bank and credit cash
receipt account
If electronic bank statements are used then this
indicator should be turned off as it will double up the entry
• Creates payments postings to customer accounts
• Inserts new bank details by changing customer master record
31
33. What We’ll Cover ...
• Electronic Account Statement Overview
• How Does Automatic Posting Work?
• Electronic A
El t i Account St t
t Statement Customizing
tC t i i
• Using the Electronic Account Statement
• Receiving Account Statements Using EDI
• Wrap-up
32
34. Using the Electronic Account Statement
• First, each file is transferred (in the relevant account statement
format) to the bank data storage
• The data that is used to derive the clearing information from
unstructured information is then interpreted
This clearing information is stored in bank data storage
• Batch input sessions are then created, or the account statements
are posted directly
33
35. Executing the Program — File Specifications
• Program RFEBKA00 imports files with bank statement data
Source: SAP 34
36. Executing the Program — Posting Parameters
• Only bank postings
The system initially posts only to Bank Accounting
• System creates two batch input sessions:
Bank accounting
S bl d
Sub-ledger accountingti
• Do not post
If you select this indicator, no postings are generated. The data
indicator generated
is loaded into bank data storage and held there.
35
37. Executing the Program — Cash Management
• Cash Management
Creates summarized payment advice in Cash Management for
planning, which can only be processed after cash planning is
complete
• Account Balance
A tB l
Posting executed with statement type 0004 for end of day
statement
• Summarization
Items are summarized in payment advice by value date
• Planning type
Controls manual planning
36
38. Executing the Program — Algorithms
• Controls
Document number ranges
Reference document numbers
Bundling a groups bank statement items together
37
40. Displaying Bank Statements
• Transaction FF_6 – Di l
T ti FF 6 Displays all bank statements in the system for
ll b k t t t i th t f
the given account
39
42. Bank Statements Post-Processing
Transaction FEBAN
Specific selection of
account statement
t t t t
items
Display account
statement items
Edit account statement
items
Display the note to
p y
payee separately
Block items or
account statements
Change customer
Delete payment
advice note
Selection and
posting fields
41
43. What We’ll Cover ...
• Electronic Account Statement Overview
• How Does Automatic Posting Work?
• Electronic A
El t i Account St t
t Statement Customizing
tC t i i
• Using the Electronic Account Statement
• Receiving Account Statements Using EDI
• Wrap-up
42
44. Importing Bank Statements Using EDI
• Set up Partner
Profile
• Assign Inbound
message type
“FINSTA”
43
45. Posting Bank Statements
• Use transaction FEBP
(program RFEBKA30) to
post bank statements
• Use transaction FEBAN
for post-processing
44
46. What We’ll Cover ...
• Electronic Account Statement Overview
• How Does Automatic Posting Work?
• Electronic A
El t i Account St t
t Statement Customizing
tC t i i
• Using the Electronic Account Statement
• Receiving Account Statements Using EDI
• Wrap-up
45
45
47. Resources
• SAP Help Portal
http://help.sap.com/erp2005_ehp_05/helpdata/EN/43/0bd40843d
e11d1896f0000e8322d00/frameset.htm
e11d1896f0000e8322d00/frameset htm
• SAP Developers Network
www.sdn.sap.com/irj/sdn/bpx-forums
www.sdn.sap.com/irj/sdn/bpx forums
• Jaime Ryan, “Derive Greater Value from Little-Known SAP
Electronic Bank Statement Functionality” (Financials, 2009).
• Christian Mnich, “Payments and Bank Communication
Management” (SAP U.S. Treasury Management Conference, 2009).
46
48. 7 Key Points to Take Home
• SAP provides comprehensive applications to manage your
payment and cash processes
• Electronic Bank Statements are not going away
• Posting specifications are not defined using G/L account
numbers, but using accounts symbols
• Depending on the external transaction code and your Customizing
settings, a single line item from an electronic account statement
can automatically trigger up to two posting transactions which are
known as “Posting Areas”
47
49. 7 Key Points to Take Home (cont.)
• A different posting rule can apply to the same external transaction
depending on incoming or outgoing payments identified by +/–
sign
• Bank Communication Management is used to exchange payment
and bank statement information
• You can reduce bank and sub-ledger open items reconciliation
time by utilizing Electronic Bank Statements
48
50. Your Turn!
How to contact me:
Michael Prakhina
michaelprakhina@lzar.com
49
51. Disclaimer
SAP, R/3, mySAP, mySAP.com, SAP NetWeaver®, Duet®, PartnerEdge, and other SAP products and services mentioned herein as well as their
respective logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other product
and service names mentioned are the trademarks of their respective companies. Wellesley Information Services is neither owned nor controlled by
SAP.
50