1. Module 4: Time Management
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2. Time is a man-made concept
We have become slaves to,
rather than masters of time?
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3. Objective
By the end of this module, the participants will be able to:
Understand and appreciate the need and
importance of time management
Use prioritization tools and techniques
Identify personal time wasters
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4. The Bank Account of Life
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5. • Imagine there is a bank that credits your
account each morning with Rs.86,400.
• It carries over “no balance” from day to
day.
• Every “evening” deletes whatever part of
the balance you failed to use during the
day.
• What would you do?
• Draw out every cent, of course!!!!
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6. • Each of us has such a “bank”. It’s name is TIME.
• Every morning, it credits you with 86,400 seconds.
• Every night it writes off, as lost, whatever of this you
have failed to invest to good purpose.
• It carries over no balance.
• It allows no overdraft
• Each day it opens a new account for you.
• Each night it burns the remains of the day.
• If you fail to use the day’s deposits, the loss is yours
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7. • There is no going back. There is no drawing of Time
against “Tomorrow.”
• You must live in the present on today’s deposits
• Invest it, so as to get from it the utmost in Health,
Happiness, and Success!
• The clock is running.
• Make the most of Today
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8. • To realize the value of ONE YEAR….
ask a student who failed a grade
• To realize the value of ONE MONTH…..
ask a mother who gave birth to a premature baby
• To realize the value of ONE WEEK……
ask the editor of a weekly newspaper
• To realize the value of ONE HOUR……
ask the lovers who are waiting to meet.
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9. • To realize the value of ONE MINUTE…..
ask a person who missed the train.
• To realize the value of ONE SECOND….
ask a person who just avoided an accident.
• To realize the value of ONE MILLISECOND…..
ask the person who won a silver medal in
the Olympics.
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10. • Change your routine response from
“I can’t do this now…”
To “How can I do this now?
Or “How can I start this now?
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11. Barriers to Time Management
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12. Barriers to Time Management
Why are so few people organized, effective and efficient?
• Worries about decreasing spontaneity
• Negative mental programming
• Self-limiting beliefs
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13. Tools & Techniques
• Pareto Principle – The 80:20 Rule
• Time Prioritisation: Planning the Day – Things-
to-do List
• Steven Covey’s Time Management Matrix
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14. More Tools and Techniques
1. Use a time planner
• Master list, calendar, daily list
2. Always work from a daily list
• Write everything down
3. Organize your list by priority
• Sort your daily list by value
4. Choose any system
• Use it regularly
5. Set up a 45-file system
• 31 file folders for days of the month
• 12 file folders for months of the year
• 2 file folders for next two years
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15. Getting Organized
What is the primary difference between average
people and highly effective people?
Highly effective people are much better organized when
they work with others
Top 3% are persistent planners
• Write and rewrite goals and activities
• Think on paper
• Continuously analyze and re-evaluate plans
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16. Personal Organization
Ideas?
1. Organize your workplace
• Clear your workplace of all
clutter
• Keep only the most important
things
2. Assemble everything you need
• Before you start
• Be able to reach what you need
3. Handle paper only once
• Throw it away
• Delegate it to somebody else
• Take personal action
• File it for future reference
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17. Get More Done in Less Time
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