3. DEFINITIONS Management: The process of directing and controlling resources, and their application toward the achievement of specific objectives. Information: The result of transforming data into elements of knowledge that are directly useful and applicable, System:an array of components designed to accomplish a particular objective according to a plan. 3
4. cont: Management information system: An array of components designed to transform a collective set of data into knowledge that is directly useful and applicable in the process of directing and controlling resources and their application to the achievement of specific management objectives [Hanson 1982] 4
5. Cont: [OR] Management information system [MIS] is basically concerned with processing data into information, which is then communicated to the various departments in an organization for appropriate decision making. 5
6. OBJECTIVES Management information system is designed to achieve the following goals:- To enhance communication among employees. To provide a system for recording and aggregating information. Reduce expenses related to labor-intensive manual activities. To support the organization’s strategic goals and direction 6
7. ADVANTAGES OF MIS It supports and enhances the overall decision making process. MIS enhances job performance throughout an institution. MIS provides the means through which the institutions activities are monitored and information is distributed to management, employees and customers. 7
8. Cont:- MIS measures performance, manage resources and help an institution comply with regulatory requirements. MIS can also be used by management to provide feedback on the effectiveness of risk controls. 8
9. LIMITATIONS Technology also increases the potential for inaccurate reporting and flawed decision making. Because data can be extracted from many financial and transaction systems, appropriate control procedures must be set up to ensure that information is correct and relevant. 9
11. NURSING MANAGEMENT INFORMATION SYSTEM Nursing information systems (NIS) are computer systems that manage clinical data from a variety of healthcare environments, and made available in a timely and orderly fashion to aid nurses in improving patient care. 11
14. APPLICATIONS OF NMIS Fiscal Resource Management Workload Measurement And Staffing Requirements Personnel Management Staff Scheduling Office Automation 14
15. APPLICATIONS OF NMIS FISCAL RESOURCE MANAGEMENT Advantages:- The information generated can be used to monitor past performance or to predict future performance. Accumulated data can be analyzed for the development of trends that can be used to project future expenditures. Necessary reallocations and budgetary adjustments can then be made on the basis of these projections. 15
16. Cont: WORKLOAD MEASUREMENT AND STAFFING REQUIREMENTS Advantages:- It helps to store, manipulate and retrieve large volumes of data. The information generated assists nursing managers in planning, monitoring and evaluating use of nursing resources on a daily basis and in the longer time frame. It is used to generate staff schedules with conjunction with personnel management. 16
17. Cont: PERSONNEL MANAGEMENT Advantages:- An employee with a special mix of skills can be located. Records are readily accessible needed for accreditation purposes or to monitor contract compliance. The information may be retrieved on a daily basis for use in conjunction with workload measurement and contract requirements to plan staffing assignments. 17
18. cont STAFF SCHEDULING Advantages:- Nursing managers are able to plan schedules in advance with considerable time savings. Staffs are informed well ahead of time. Staffing records, if maintained properly, provide useful information for monitoring absenteeism, scheduled time off, and turn over. 18
19. Cont: OFFICE AUTOMATION Office automation is the application of computer and communication technology to office activities. The major office automation systems currently utilized in some nursing offices are:- Word processing Electronic office communication systems 19
27. ADVANTAGES OF NIS NURSING ADMINISTRATION Evaluate quality assurance programs Defend resource allocation to nursing Demonstrate the contribution nursing, makes to the care of the patient. Identify outcomes of nursing care 25
28. Cont NURSING PRACTICE Enhance documentation by nurses Provide data to enable research directed at examining the inter relationships between data elements and nursing outcomes. Facilitate development of the nursing process 26
29. cont NURSING RESEARCH To assess variables on multi levels including institutional, local, regional, and national. Identify trends Integrate to build information and to further synthesize to develop nursing knowledge 27
30. cont NURSING EDUCATION To develop body of knowledge with focus on nursing process To enable staff educational needs based on follow up care and outcomes. To enhance student nurses accurate documentation 28
