This document provides an overview and instructions for a Microsoft Access 2010 training course on creating reports for a new database. The course covers creating basic reports, grouping and sorting data, adding subtotals, using report wizards and changing reports in Layout and Design views. It includes test questions to assess learning and suggests practice tasks for hands-on experience creating reports.

1. ® ®
Microsoft Access 2010 Training
Create reports for a new database

2. Course contents
• Overview: The end product
• Lesson: Includes eight sections
• Suggested practice tasks
• Test
• Quick Reference Card
Create reports for a new database

4. Course goals
• Create basic reports.
• Group and sort the data in a report.
• Add subtotals and other sums to a report.
• Create reports manually and with a wizard.
• Use Layout and Design views to change a
report.
Create reports for a new database

16. Group and sort data
One of the more
powerful things you can
do in a report is group
and sort your data.
For example, if you want
to know which supplier
provided a given set of
computers, then
grouping your assets by
supplier can give you
that information quickly
Grouping and sorting data in a report. and easily.
Create reports for a new database

17. Group and sort data
You can group tabular
or stacked reports.
1 Open your report in
Layout view, and on the
Design tab, in the
Grouping & Totals
group, click Group &
Sort. The
Group, Sort, and Total
pane appears below
2 your report. click Add a
In the pane,
Grouping and sorting data in a report. group, and then select
the field by which you
want to group your data.
Access groups your data
to reflect your choice.
Create reports for a new database

18. Group and sort data
3 If you want to sort your
data, click Add a
sort, select a field, and
again Layout view shows
you your changes.
You can add 10
grouping levels to a
report, and you can sort
each level, if you need
to.
Grouping and sorting data in a report.
Create reports for a new database

28. Suggestions for practice
1. Create a report with the Report tool.
2. Group and sort the report.
3. Add subtotals and grand totals to the report.
4. Use Design view to label your subtotals.
5. Add labels in Layout view.
6. Create a report from scratch.
7. Use the Report Wizard.
Online practice (requires Access 2010)
Create reports for a new database

29. Test question 1
You can add as many as _____ levels of grouping to a report.
(Pick one answer.)
1. Seven.
2. Five.
3. Ten.
Create reports for a new database

30. Test question 1
You can add as many as _____ levels of grouping to a
report.
Answer:
3. Ten.
You can also specify sums, counts, and sort orders for each
group.
Create reports for a new database

31. Test question 2
All reports must contain which of the following? (Pick one
answer.)
1. A title section.
2. A date/time section.
3. A detail section.
4. A footnote section.
Create reports for a new database

32. Test question 2
All reports must contain which of the following?
Answer:
3. A detail section.
All reports must have a detail section. They’re
meaningless, otherwise.
Create reports for a new database

33. Test question 3
You can add controls to a report when working in Design view.
(Pick one answer.)
1. True.
2. False.
Create reports for a new database

34. Test question 3
You can add controls to a report when working in Design
view.
Answer:
1. True.
You can add dates and times, logos, check boxes, and more.
Create reports for a new database

35. Test question 4
The important thing to remember when designing reports is:
(Pick one answer.)
1. They must be clear and easy to understand.
2. They must contain a date and time.
3. They must group data in some way.
4. They must use all the available report sections.
Create reports for a new database

36. Test question 4
The important thing to remember when designing reports
is:
Answer:
1. They must be clear and easy to understand.
You can include as few or as many elements as you need to
make the information clear.
Create reports for a new database

37. Quick Reference Card
For a summary of the tasks covered in this course, view the
Quick Reference Card.
Create reports for a new database