2. Bookkeeping
• It is simply the recording of
financial transactions.
• Transactions include
purchases, sales, receipts and
payments by an individual or
organization.

3. •The dental practitioner
should be very involved in
their practice's accounting
to maintain order, prevent
theft, and keep costs
under control.

4. • Bookkeeping in the dental
office is usually performed by
a…
Dental Office Bookkeeper

5. The Dental Office
Bookkeeper
• Handles all dental office
finances which includes:
Accounts Receivable – the
money owed to the practice, &
Accounts Payable – the money
the office owes to others.

6. • This person may also handle the
patient’s dental insurance and
make financial arrangements
with the patients for payment of
the dental service.
• The inventory and supply system
may also be handled by this
person.

7. • Above all, this person must be
organized, have knowledge of
dental treatments, and exhibit
good communication and
problem-solving skills.

9. Income
– A book that contains the profit of
the dental practice.
– It involves the charges to
patients for services that are
done by the dentist.
– This is recognized when it is
received.

10. –A book that contains the
expenses of the dental
practice.
– It involves the money that
goes out of the office.
– This is recorded when it is
paid.
Expenditures

12. •The price one pays
as remuneration
for services. Fees
usually allow for
overhead, wages,
costs, and markup.
Fee

13. ACCORDING TO AN RDH
EVILLAGE SURVEY
COMPLETED BY 362
READERS IN MAY 2012

14. The survey inquired about
additional fees for:
• Nitrous oxide/anesthetics (58%
charge an additional fee)
• Missed appointment charges
(57% charge an additional fee)
• Home care products (15% charge
an additional fee)

15. • Patient education (6% charge an
additional fee)
• Cleaning of implant-restored teeth
(only 3% charge additional fees)
• Caries detection technologies (3%
charge an additional fee)
• Filling out insurance forms (less
than 1% charge an additional fee)

16. Financial Record
• Another important facet of
the patient record relates to
financial arrangements.
• It is prudent to include in the
patient record a note or notes
about the financial

17. arrangements and
agreements made with the
patient and/or guardian
concerning the settlement
of accounts.

18. • a copy of any written agreement
with a patient;
• the date and amount of all fees
charged;
• the date and amount of all
payments made;
The financial record for each
patient must include:

19. • an itemized listing of all commercial
laboratory fees that were incurred
in respect to prosthetic,
• restorative or orthodontic services;
• copies of all dental claim forms for
the preceding two years.

20. If dental treatment is provided for a
patient on a basis other than fee-
for-service, or where the
responsibility for payment is with a
person other than the patient or
patient’s guardian, you should be
aware of the following
recordkeeping requirements. Any
such agreement with a patient
must:

21. • Be in writing;
• Be maintained as part of the
patient record;
• Identify the person or persons
entitled to dental services under it;
• The dental services to which they
are entitled;
• State the period of time it will be in
force;

22. • Specify the obligations of the
parties in the event the member
is unable to provide covered
services, including the
obligations to make further
payments and the application of
payments that were previously
made.

23. • If payments for dental
services are made on behalf
of a patient by a third party,
the financial record must
include the identity of the
person or agency making
such payment.

25. • Patients must be aware not only
their dental needs but of the
value of the services rendered.
• Also, patients must give
informed consent & must
understand the office’s policies
on matters of credit &
collection.

26. –Comes from the Latin word
Credo, which means
"I believe".
–An arrangement with a
shop, bank, etc. that allows
you to buy something and
pay for it later.
Credit

27. • A document issued
to a customer who owes money.
• For example: A dental
procedure which is endodontic
treatment that he/she should
pay in a form of installment.
Credit Note

28. • The act of obtaining money that
is owed to dental office.
• All dentists should be acutely
aware of the collection
percentage in their dental
practice and review it on a
monthly basis.
Collection

30. •In many practices, a major
source of practice income
is reimbursement from
dental insurance plans.
Insurance

31. • This includes name, address,
phone numbers and place
of employment of the patient
& the responsible party
(if different) & specific
insurance information.

32. Licenses

33. • Includes dentist’s school
diploma, certificate
of registration, professional
identification card, certificates of
training/residency, certificate
of proficiency issued by
specialty council, the Board of
Licenses

34. Dentistry and such other
documents, or papers required by
the law shall be displayed in his
clinic or reception room.
• Plaques, Testimonials, Certificates of
Appreciation obtained as a result of
the dentist’s professional
competency maybe displayed
separately in the dentist’s private
office only.

35. • For other venues of practice, a
certified true copy shall be
obtained from the dental school
and Certificate of Registration
and Professional Identification
Card obtained at PRC and
properly posted at the
aforementioned areas.

36. Permits

37. • A person engaged in the practice
of a profession requiring
government examination such as
a dentist is, by express provision
of the Local Government Code,
exempted from this
requirement.
Permits

38. • Also licensed dentists and
members of good
standing Philippine Dental
Association, are exempted from
payment of Mayor’s
Permit because the practice
of Dentistry is an exercise of a
profession and not a business
concern.

39. •However, the code instead
provides for a professional
tax on professionals
belonging to this class.

40. • Professional Dentist who has
paid the corresponding
professional tax to the province
where he practices his profession
shall be entitled to practice his
profession in any part of the
Philippines without being
subjected to any other national
Taxes

41. or local tax, licenses, or fee,
including the Mayor’s Permit
or license fee, for the practice
of such profession.
• According to:
– SEC. 139. Professional Tax.

42. • SEC. 139. Professional Tax. – (b) Every person legally
authorized to practice his profession shall pay the
professional tax to the province where he practices
his profession or where he maintains his principal
office in case he practices his profession in several
places: Provided, however, That such person who
has paid the corresponding professional tax shall be
entitled to practice his profession in any part of the
Philippines without being subjected to any other
national or local tax, license, or fee for the practice
of such profession.