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  1. 1. Workplace Etiquette Written Essentials •Cover Letter •Resume •References •Job Application •Thank You Letters •Resignation Letters 1 Ms. Karabelas - '09
  2. 2. Today’s Focus – What is this letter for? When an expected or unexpected circumstance is causing you to leave your current job RESIGNATION  Resign to leave, quit, give up 2 Ms. Karabelas - '09
  3. 3. Why is it important? 1) You must leave gracefully and not burn any bridges 3) Your letter will be placed in a permanent exit file that can be used up to 10 years later as a reference resource 4) Your job history will forever follow you and the world is much smaller than you think 5) Professional courtesy 3 Ms. Karabelas - '09
  4. 4. Why is it important (cont..) 6) Maintain a positive professional reputation 7) First and last impressions are just as important as your work performance 8) Helps you maintain a network of friendly coworkers and managers 9) You may re-apply to this company years down 4 Ms. Karabelas - '09
  5. 5. Some Reasons for Resigning? No need to feel guilty this happens all the time… • Work location is too far from home • Better opportunity came up • Salary and benefits were not satisfactory • Continuance of education • Maternity leave • Personal last minute resignation • You plainly don’t like your job or boss • Change in career paths all together 5 Ms. Karabelas - '09
  6. 6. WARNING!!!!! ***If you happen to leave due to bad circumstances and want to sue your employer (for example-sexual harassment), you should consult your lawyer BEFORE you SAY or DO anything! 6 Ms. Karabelas - '09
  7. 7. Pay Careful Attention to .. • Never leave on bad terms • Be certain about your reasons for leaving • Give enough notice to your supervisor (at least 2-4 weeks -but consult your employee handbook in case they expect more) • Offer to help your current employer find your replacement (whatever will make this transition easier) • You must work devotedly until the very last day • Before walking out make sure you have key contact information of supervisors and co-workers for your references/contact list..and be sure you thank them for their help and support • Keep your story straight! Rumor travels fast in a work place!!! 7 Ms. Karabelas - '09
  8. 8. When and How do I do it?!?!? Ask your employer or appropriate supervisor for a meeting in his/her office. (Think about what you will say to them before doing this) Announce or confirm your resignation. You then can offer your letter of resignation at the end of the meeting. Remember to be: -Calm -Professional -Positive -Brief The announcement meeting, letter, and how you function in the company from the time of your announcement to the time you leave will form a lasting impression. 8 Ms. Karabelas - '09
  9. 9. What to be ready for after you announce your resignation? • You may be asked to be escorted out of the building ASAP • Make sure you copy and remove your personal files and software from your computer. Remove personal belongings and information and get your workspace organized. • Guilt from co-workers or your boss & GOSSIP • A counter-offer to entice you to stay (BEWARE) 75% of employees who accept counter-offers are no longer there 6 months later! • An exit interview – be careful and professional (BEWARE) 9 Ms. Karabelas - '09
  10. 10. What do I include in the letter? • 1st Paragraph State your intention of leaving the company, which position you currently attain, and when your exact date of departure will be. • 2nd Paragraph If you feel comfortable give a reason why you are leaving. To leave on a good note, compliment or refer to a positive that your current job experience has given you. • 3rd Paragraph Thank your supervisors and the company and end with a good will statement. 10 Ms. Karabelas - '09
  11. 11. SAMPLE 1- General Purpose Letter March 25, 2009 Suzy Jones Blue River Company 12345 South Road Mason, IL 60225 Dear Ms. Jones: This is my formal notification that I am resigning from Blue River Company as Administrative Assistant. Friday, June 25, 2009 will be my last day of employment. I appreciate the opportunities I have been given here, and wish you much success in the future. Sincerely, (your signature) Amy Linden 11 Ms. Karabelas - '09
  12. 12. SAMPLE 2- Better Position March 25, 2009 Suzy Jones Blue River Company 12345 South Road Mason, IL 60225 Dear Ms. Jones: Please accept this letter as my two-weeks notice of resignation. My last day of work will be Friday, June 25, 2009. While I have been satisfied at Blue River Company, I have decided to make this move to advance my career. I have enjoyed working with you and appreciate the opportunities I have been given here. I will do my best to complete my current projects prior to my final day here. Please let me know if you need my help in any other way. Sincerely, (your signature) Amy Linden 12 Ms. Karabelas - '09
  13. 13. SAMPLE 3- No Notice March 25, 2009 Suzy Jones Blue River Company 12345 South Road Mason, IL 60225 Dear Ms. Jones: Please accept this as my resignation to Blue River Company, effective immediately. I regret the inconvenience it will cause, but circumstances have left me no choice. I will be in contact with Human Resources to make arrangements for my final paycheck. If problems arise you may give me a call at 847—888-7589 and I will do my best to help. Sincerely, (your signature) Amy Linden 13 Ms. Karabelas - '09
  14. 14. SAMPLE 4- Expressing Regret March 25, 2009 Suzy Jones Blue River Company 12345 South Road Mason, IL 60225 Dear Ms. Jones: I regret to inform you that I’m leaving Blue River Company. I have enjoyed working with everyone and have learned a great deal. Please be informed that I am resigning as of Friday, June 25, 2009. I will do my best to finish my current assignments before my last day. Sincerely, (your signature) Amy Linden 14 Ms. Karabelas - '09
  15. 15. **A VERY PROFESSIONAL LETTER** March 25, 2009 Suzy Jones ABC Company 12345 South Road Mason, IL 60225 Dear Ms. Jones: After a considerable amount of thought and careful consideration, I have decided to pursue a different career and resign from my position as Software Engineer with ABC Company. Following with company policy, I am giving you a full month’s notice that my last day will be April 25, 2009. I want to stress that my decision to follow a different career path has nothing to do with my experiences at ABC Company. I have gained countless work experiences and a great deal of knowledge at this company, and I am very grateful for the opportunity I had to work here, in addition to the many friendships that I have gained. I would recommend this company highly to anyone searching for a career in Software Engineering. If there is anything I can do to make my last weeks here more productive, I would be glad to honor any suggestions you might have. Thank you again for the opportunity to work at such a wonderful company. Sincerely, (your signature) Amy Linden 15 Ms. Karabelas - '09
  16. 16. Always Remember… Your job history follows you around, and frequently the world is much smaller than you think. First and last impressions are very important! 16 Ms. Karabelas - '09
  17. 17. How to Address an Envelope 17 Ms. Karabelas - '09

Notas do Editor

  • Here is a list of some of the written “assignments” you will need to complete before, during, or after your job search.

    There is a reason why English skills are so important, hence taking many English courses during high school…no matter what/for the rest of your life…you will NEED to read, write, and speak. Doing these well will help you along your way, and perhaps open some doors for you.

    The way you communicate is proof of your professionalism

    Remember the way you speak, write, and present yourself reflects who you are and how you will be on the job.
  • Read the slide

    Take note that one of the English vocabulary/reading comprehensive strategies is to try to find the “hidden” or “embedded” word within a complicated term and to try to guess the meaning of that word

    NOTICE  resignation  resign  which means to leave/quit/give up
  • * Just read the slide
  • * Just read the slide
  • * Just read the slide.
  • Pay attention to this slide

    America has become super “suing obsessed” – People will do ANYTHING for money…be careful with what you SAY and what you WRITE about anything or anyone. A lot of workplace “tap” phones, and spy on your computer as you work on it.

    Yes they can do that It is company property & you are on company time
  • Read the slide.

    Some workplaces may require a “damage to company” fee that you will need to pay them if you quit and break a contract (this may even be thousands of dollars)

    You will be under a microscope. Be courteous and careful to leave on good terms…you never know when you will need anyone from there again!
  • Try not to “weasel” your way out of this situation

    Be mature about it and responsible

    Talking face to face is always best – this way you avoid the chance of miscommunication that occurs through emails
  • Again, you are under a microscope

    Once you have voiced your intentions you are already on their bad (keeping a watchful eye on you) list

    It usually suddenly becomes a Me against YOU situation…new found kindness should be interpreted cautiously
  • *Just read the slide.
  • This letter is a GENERAL reason letter
    Notice it is short, sweet, and to the point
  • *This is a way to word it if you are leaving a job because you found a better position

    *This situation gets sticky and sensitive real quickly (especially if you formed relationships with your current workplace members)
  • *This letter is if you MUST leave immediately.

    *It is NOT recommended you leave without a notice of at least 2 weeks, but sometimes you are left with no choice
  • *This is an apologetic resignation letter.

    *Again, this is not the ONLY way to word these situations, but notice the language is very carefully crafted and kind

    *You have to ALWAYS be thankful that you were given a job opportunity. Especially in this economy, it is becoming a PRIVILEGE to get a job.

    *Keep in mind your workplace has spent time and money on hiring you. By you leaving them, is almost like they have invested in a pointless cause.

    *There will be some sensitivity there.
  • This is your Master PROFESSIONALLY crafted letter. It is a very thorough letter that “Has It All”.

    This is what you should strive for. It is a bit longer, but the much shorter ones reveal a sense of “I don’t care- I’m out of here” vibe.
  • *Just a quick review on how to address a letter.

    Working with email so much, we tend to forget the basics.

    Also, typing a resignation letter and mailing it, is much better than a quick email.