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Chapter 16 Other Financial Systems
- 1. Elsevier items and derived items Copyright © 2016, 2011 by Mosby, Inc., an affiliate of Elsevier Inc. All rights reserved.
Other Financial Systems
Chapter 16
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- 2. Elsevier items and derived items Copyright © 2016, 2011 by Mosby, Inc., an affiliate of Elsevier Inc. All rights reserved.
Other Financial Systems
1. Define the key terms in this chapter.
2. Discuss the advantages of using financial
management software.
3. Explain the function of a budget.
4. Discuss the use of electronic banking and the steps in
accessing an online bank account.
5. Discuss the process of establishing a checking
account and identify various types of checks.
Lesson 16.1
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Other Financial Systems (Cont.)
6. Describe how to prepare checks for deposit with correct
endorsements and how to complete a deposit slip.
7. Discuss how to reconcile bank statements and how to record
business expenses.
8. Identify the purpose of payroll records and the importance of
having every employee complete an Employee’s Withholding
Allowance Certificate (Form W-4).
9. Discuss employee’s earnings records, including:
• Discuss calculating gross and net wages.
• Explain how withheld income tax and Social Security taxes are
deposited.
• Describe how federal unemployment taxes are deposited.
• Describe how to complete a Form W-2.
• Discuss the importance of retaining payroll records.
• Discuss the employer’s responsibility for tax information.
Lesson 16.1
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Advantages of Using
Financial Software
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Determining a Budget
Purpose: To establish the dental practice’s
financial goals
Expenditures: Money spent
Revenue: Income received
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Spreadsheet Software
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Screenshot © Inuit, Inc. All rights reserved.
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Bank Accounts
Dental office banking responsibilities include:
Writing checks
Accepting checks as payment
Endorsing and depositing checks
Keeping bank balances
Reconciling bank statements
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Online Banking
The account holder can:
View balances
Transfer money between accounts
Pay bills electronically
Access cash through an automated teller machine
Direct deposit paychecks
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Establishing a Checking Account
Signature card
Power of attorney
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Checks
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Types of Checks
Certified check
Cashier’s check
Money order
Traveler’s check
Bank draft
Voucher check
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Accepting Checks
Legibly written in ink or typewritten
Currently dated
Signed by the check writer
Drawn on a U.S. bank
Same amount shown in figures and in words
Payable to a payee or bearer
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Other Forms of Payment
Credit cards
Debit cards
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Deposits
Night depository
ATM
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Deposits
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Bank Statement
The bank statement shows:
The balance of the account at the beginning of the
month
Deposits made during the month
Checks drawn against the account
Corrections or charges against the account
• For example, the service charge or stop-payment
charges
The bank balance at the end of the month
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Procedures for Reconciling
the Bank Statement
1. Verify the amount of the canceled checks
with the amounts on the bank statement
2. Arrange the canceled checks numerically
3. Compare the amounts on the canceled
checks and the deposits with the amounts
written in the checkbook register
4. List and total outstanding checks
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Procedures for Reconciling
the Bank Statement (Cont.)
5. Add any deposits made that do not appear
on the bank statement
6. Look for charges (for example, service
charges, debit memos, and overdrafts)
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Petty Cash
A small amount of cash kept in the office
A voucher is completed each time money is
taken from the petty cash fund
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Sample Petty Cash Voucher
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Initial Payroll Procedures
The dentist must:
Apply for an employer identification number
Have each employee complete an Employee’s
Withholding Allowance Certificate (Form W-4)
Maintain employee’s earnings records
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Determining Employee Wages
After the gross wage is determined, net pay is
calculated by deducting:
FICA (Federal Insurance Contributions Act), which
are Social Security and Medicare taxes
Federal withholding taxes, which are determined
by the number of withholding allowances taken
Local income taxes, which are state and city
taxes, if applicable
Other deductions
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Depositing Taxes
Electronic depositing of withheld taxes
Income tax
Social Security taxes
Medicare taxes
Employment tax
Electronic Federal Tax Payment System
(EFTPS)
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Federal Unemployment Tax
6% of wages paid
Applies to the first $7,000 of wages paid
during the calendar year
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Federal Unemployment Tax (Cont.)
The first $7,000 of each employee’s annual
wages paid during the quarter is multiplied by
0.008
If the amount subject to deposit (plus the
amount subject to deposit but not deposited
for any prior quarter) is more than $100, a
deposit should be made during the first month
after the quarter
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Wage and Tax Statement
(Form W-2)
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•From Internal Revenue Service, Department of the Treasury, Washington, D.C.
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Transmittal of Wage and Tax
Statements (Form W-3)
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From Internal Revenue Service, Department of the Treasury, Washington, D.C.
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Retention of Payroll
and Tax Records
Amounts and dates of all wages paid
Names, addresses, occupations, Social
Security numbers of employees
Periods of employees’ employment, including
sick days
Employee’s income tax withholding allowance
certificates
Employer’s identification number
Duplicate copies of returns filed
Dates and amounts of deposits made
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Employer’s Responsibility
for Tax Information
Employer’s Tax Guide – Circular E
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Questions?
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