Microsoft Teams and Planner Global Azure Bootcamp
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We all want to be quicker, more productive and collaborate rapidly on any device at any time. The good news is that our technology continues to innovate at the speed of light. The bad news is true adoption is sorely lacking, we often stick to what we know. Join Heather Newman, Microsoft MVP and Chief Marketing Officer of Content Panda, as she uses real-world use cases to provide you the blueprint for a metamorphic change in employee productivity and simple tips and tricks for using Microsoft Teams and Microsoft Planner on the go. You’ll leave this session with a clear understanding of how your employees can leverage both Microsoft Teams and Planner together with OneNote, OneDrive and SharePoint. Shazam!
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Microsoft Teams and Planner Global Azure Bootcamp
- 1. Welcome to the Los Angeles, US
- 2. Event Organizer LAEXUG Foundation are the organizers of this location. A 501 (c) (3) non – profit organization which is running user groups and GAB in Los Angeles. Golden Five Consulting is financial sponsor of the Event. IT consulting Company in LA. Microsoft Gold Partner, Tier 1 Cloud Solutions Provider.
- 3. A BIG thank you to the 2019 Global Sponsors!
- 4. Please connect to the Wi-Fi network Wi-Fi SID: <Enter Name> User Name: <Enter name> Password: <Enter password> You may need to open a browser to connect. Please share the bandwidth with everyone…. No Netflix, please Wi-Fi Information
- 5. Time Activity / Session Title 8:30am – 9:00am Guest arrival, Registration 9:00am – 9:15am Conference Kick off an d Key Note – Prabhat Nigam 9:15am – 10:15pm How to Kick Fear and Toxicity Out of The Workplace, a Practical Guide - Heather Newman 10:15pm – 11:15pm Microsoft Office 365 Data Loss Prevention - Current Defects and Ramification – Prabhat Nigam 11:15pm – 12:15pm Cloud Adoption & Governance – Jeremy Needle 12:15pm – 1:00pm Lunch – Subway - Sponsored by Microsoft 1:00pm – 2:00pm Without Change, There Would Be No Butterflies or Superheroes: 8 Steps to Microsoft Teams & Planner – Heather Newman 2:00pm – 2:30pm Office 365: Use AD Group to Assign Office 365 Licenses - Prabhat Nigam 2:30pm – 3:30pm Architecting for Azure - Muhammad Nabeel 3:30pm – 4:30pm Power BI Security - Suresh Datla 4:30pm – 5:00 pm Closing Remarks, Questions, Raffle & Guest Departure – Prabhat Nigam April 27th 2019 Schedule
- 6. Sponsor Offering Cloudmonix https://cloudmonix.com CloudMonix is an Azure monitoring and automation platform. Cloudmonix offers 2 months free of Ultimate or Pro plans for Azure monitoring! http://bit.ly/globalazure2019-cloudmonix Code: GAB2019 Serverless 360 https://serverless360.com Serverless360 is the comprehensive way to manage and monitor Azure Services related to Enterprise Integration. Serverless360 is offering a limited time Gold plan for free! http://bit.ly/globalazure2019-serverless360 KEMP https://kemptechnologies.com Kemp puts multi-cloud application experience (AX) within your control. Kemp is providing a trial of their LoadMaster (load balancer) tool, as well as a free Kemp 360 License to all attendees! http://bit.ly/globalazure2019-kemploadmaster http://bit.ly/globalazure2019-kemp360 All attendees get the following: Offers are limited time, redeem now and Take Screenshot!
- 7. Sponsor Offering Progate https://progate.com Progate is an online platform where anyone can learn modern programming skills such as JavaScript, Python, Ruby and more, without having to watch any videos! Progate is offering a free month access to their entire platform! http://bit.ly/progateaccessgab2019 RevDeBug https://revdebug.com/ RevDeBug is a True Observability Platform for DevOps and Cloud-Native. With “almost zero” impact on performance, bring together in-production record & replay debugging with fastest root cause analysis, automated rollbacks and performance profiling. RevDeBug is offering an enterprise license for 3 months for ALL attendees! http://bit.ly/globalazure2019-revdebug All attendees get the following: Offers are limited time, redeem now or Take Screenshot!
- 8. Giveaway Prizes Giveaway event will be at 4:30 PM but Finish the sur vey http://bit.ly/globalazure2019-eventsurvey 1 Winner: A LoadMaster (load balancing) software license 3 Winners: each wins 6 months free of the Enzo Online product 1 Winner: a 1 year personal subscription of an IDE of their choice 1 Winner: a 1 year subscription to Cerulean! A cross-platform Azure management tool for storage, CosmosDB, Search, Redis Cache and Service Bus. 3 Winners: each wins a 1 year license to their RevDeBug product
- 9. Tweet this Talk @heddanewman @contentpanda @SPSNashville #SPSNashville https://medium.com/@heddanewman Heather Newman
- 10. Teams and business moving at the speed of light
- 11. Modern Teaming Today 50% of the US workforce holds a job that is compatible with at least partial telework and approximately 20-25% of the workforce teleworks at some frequency
- 12. Modern Workplace Challenges 40% of productivity is lost when switching tasks The average time a knowledge worker spends searching for knowledge is 2.5 hours
- 13. The market is full of Project Management Choices
- 14. https://aka.ms/O365Roadmap Microsoft Resource Cheat Sheet https://aka.ms/TechCommunity https://docs.microsoft.com https://developer.microsoft.com Developer Documentation • Training, documentation, samples & communities for developers IT Pro & Adoption Documentation • Learn how to plan, deliver, adopt and manage Microsoft 365 products Microsoft Technical Community • Product forums and blogs • Driving Adoption forum • O365 Champion’s Corner Office 365 Roadmap • All public feature delivery dates • Filter by product Sign Up
- 15. Manage your time & communications
- 19. The fact is that businesses do not have emotion. Products do not have emotion. Humans do. Humans want to feel something. And humans make mistakes. Which is why we make to-do lists and plans to execute
- 20. Focus on the “Why” Not on the “What” https://www.youtube.com/watch?v=UUDJoHeJbzw
- 21. Technology Acceptance Model Perceived Usefulness The degree to which a person believes that using a particular system would enhance his or her performance Perceived Ease of Use The degree to which a person believes that using a particular system would be free from effort
- 22. Innovators Early Adopters Early Majority Late Majority Laggards
- 23. Adoption Campaign Checklist Define Your Vision Choose Executive Sponsors Define Key Stakeholders Define Use Cases/Business Scenarios Gather Your Champions Release in Phases Adoption Communication Plan End User Training Look to Experts Make it Fun - Gamification Measure, Share, Iterate
- 24. Planning and Awareness Executive Sponsors Business Case Behavior Changes Success Criteria
- 25. Awareness Inspire new behaviors Plan communication tactics Mobilize SharePoint champions Open feedback channels
- 26. Learning Know your audience Sketch out a training schedule Deliver training Open up feedback channels
- 27. Adoption Provide ongoing support Access user satisfaction Measure usage and adoption
- 28. Outline Your Vision It’s All About Value Why SharePoint? What is your vision?
- 29. Serves as a role model Articulate value proposition Issue future company-wide announcements and updates Executive Support
- 30. “Use Case” Driven Look to the Business Sales and Marketing R&D, Production and Operations Finance and Accounting Information Technology HR and Internal Communications Legal & Compliance
- 31. Champions Rock Your Project Top down and bottom up – gotta have both The most excited The biggest critic
- 32. Bill of materials Executive announcements Who is your target audience Develop Your communication plan
- 33. Release in Phases One division at a time Don’t boil the ocean One workload
- 34. Plan activities to drive adoption from pilot to post launch
- 36. Expert Opinions & Guidance There is great information out in the world that exists through sites like IT Unity.com and Microsoft MVP or influencers websites. They have been working on user adoption a long time and their best practices are excellent. Sue Hanley, Jennifer Mason, Robert Bogue, Penelope Coventry
- 37. Make it fun (buck the company culture) Use an online scavenger hunt as a fun way to encourage usage Provide recognition for content contribution or usage Gamification
- 38. Measure Share Success and Iterate Broaden Engagement Create Surveys Listen to Issues and Pivot on Them
- 39. Q&A
- 41. Microsoft 365 Adoption Guide: https://aka.ms/M365AG Planning Workbook: https://aka.ms/M365AGWorkbook
- 42. Microsoft Teams Toolkit – https://aka.ms/TeamsToolkit
- 44. Teams on Air Podcast https://itunes.apple.com/us/p odcast/a-day-in-the-life-on- teams-mobile- client/id1342881671?i=100041 1520145&mt=2
- 45. Coffee in the Cloud @CITCTV https://aka.ms/CoffeeintheCloud Get more from Azure & Office 365 Business Solutions Best Practices & How-To’s For Admin’s and Champions
- 46. Short Video Tidbits End User Training: https://docs.microsoft.com/en- us/microsoftteams/enduser-training This has a great list of short snackable videos for many tips and tricks for using Microsoft Teams.
- 47. Team Academy for ITPros After consuming the module, the audience will understand to what how Teams leverages Office 365 and what the requirements are for an optimal user experience. The PowerPoint can also be used to run a workshop with infrastructure teams before rolling out Teams. Foundations – Core components: Video | Deck https://www.youtube.com/playlist?list=PLaSO UojkSiGnKuE30ckcjnDVkMNqDv0Vl
- 48. Heather Newman CMO, Co-Founder, Maven, Speaker Heather.newman@contentpanda.com Panda Blog: https://www.contentpanda.com/blog/ Marketing Blog: www.creativemaven.com/blog Twitter & Instagram: @heddanewman
- 49. To launch Planner, click the Planner tile in the Office 365 App Launcher.
- 50. My Task shows you all your tasks assigned to you across all of your tasks.
- 51. Click New Plan to add a new plan.
- 52. Board view shows all tasks of a plan in column format. Chart show the tasks of the plan in bar chart per member.
- 53. To add a task, type the name of the task in the box, press Enter, add your due date (you can add a start date too), assign the task to yourself or another team member. Note the board view shows all the tasks in columns under each “task”. You can attach files and links to tasks to make it easy for your team members to find and collaborate on them.
- 54. To add members to your plan, click add members and type in your team members name.
- 55. Start a conversation with your team about the plan, and use the labels to highlight your plan.
- 56. You can access all your plans, tasks, task assignments via the internet on any mobile device. There is a native IOS and Android App. You can view email notifications in Outlook.
Notas do Editor
- 1 – Microsoft “Sell in the now”
- Diffusion of innovations is a theory that seeks to explain how, why, and at what rate new ideas and technology spread. Everett Rogers, a professor of communication studies, popularized the theory in his book Diffusion of Innovations; the book was first published in 1962, and is now in its fifth edition (2003).[1] Rogers argues that diffusion is the process by which an innovation is communicated over time among the participants in a social system. The origins of the diffusion of innovations theory are varied and span multiple disciplines. Rogers proposes that four main elements influence the spread of a new idea: the innovation itself, communication channels, time, and a social system. This process relies heavily on human capital. The innovation must be widely adopted in order to self-sustain. Within the rate of adoption, there is a point at which an innovation reaches critical mass. The categories of adopters are innovators, early adopters, early majority, late majority, and laggards.[2] Diffusion manifests itself in different ways and is highly subject to the type of adopters and innovation-decision process. The criterion for the adopter categorization is innovativeness, defined as the degree to which an individual adopts a new idea.
- A butterfly starts life as a very small, round, oval or cylindrical egg. The coolest thing about butterfly eggs, especially monarch butterfly eggs, is that if you look close enough you can actually see the tiny caterpillar growing inside of it. This is the beginning of the journey of metamorphosis in business this is where we get out ducks in row – secure support like on this leaf and define use cases, behavior and success.
- Butterfly larvae are actually what we call caterpillars. Caterpillars do not stay in this stage for very long and mostly, in this stage all they do is eat. In business this is where we fuel up just like a caterpillar – gather our team, open feedback channels and determine our communication tactics.
- This is the most intriguing stage of butterfly development, which appears catastrophic from the perspective of the caterpillar. When the little crawler is fully grown and can eat no more, it simply dangles from a branch and spins a protective cocoon around itself so it can safely rest and digest all the food that has been consumed in the previous stage. Though the chrysalis appears unchanged from the outside during this stage, there is dramatic transformation taking place inside: the body of the caterpillar is slowly dissolving while the previously dormant precursor cells of the emerging butterfly (“imaginal cells”) gradually develop, migrate together and create a brand new being. In business this is where we truly develop the relationship with our audience prepping them for change – learn about them, mapping out a training schedule
- At last in this final stage, the fully developed butterfly is ready to emerge from the chrysalis. After breaking free, the butterfly’s wings are still folded and wet and more rest time is necessary to allow blood to flow into the wings. Finally when the unfurled wings are fully dry, the butterfly is ready to take flight and share its beauty with the world. During this stage there is an intentional “breaking free” that has to occur with proper timing before “flight” is undertaken. When I have gone through the other stages and am finally ready to display my new project or growth to the world, I have to leave behind the old way of doing things and move forward with courage and some risk-taking, while recognizing the fragility of my new “wings.” In business this is where we support, assess and measure all the things that have happened before – we provide ongoing support, and measure success