This is the updated version of the presentation https://www.slideshare.net/GiulioRoggero/how-a-kanban-board-works. Do you have a team that works on both project and maintenance? Do you need to organize your team activities? Do you have a lot of activities in parallel and the time to market it's a problem? With a Kanban board and an Agile approach you can solve your problems! Take a look of the animation of the slides to discover how it works. --- BONUS --- Here you can find a more details on lead time and CFD and a new board about Scrum Team Roadmap.

1. Kanban Boards step-by-step V0.9– beta
See all credits on next slide! by Giulio Roggero under CC 3.0 license
Normal Flow & WIP Urgencies Swarming People Sprint (a proposal)
Support team
Personal
Time drivenLinked Kanban Cross-functional teams
Scatter merge Program Lead TimePortfolio
Scrum Team Roadmap Board
Updated!
Scrum Team Roadmap Board,
Lead Time and CFD

2. Credits
V0.9 – beta - 20171112
by Giulio Roggero – Creative Common 3.0 License – http://www.agilereloaded.it
Work inspired by great slides and posts written by:
• Joakim Sundén, Marcus Hammarberg and Christophe Achouiantz -http://www.slideshare.net/marcusoftnet/kanbanboards
• Antonio Lucca - http://tonyxzt.blogspot.it/2011/09/measurment-is-quantitatively-expressed.html
• Claudio Perrone - http://www.slideshare.net/cperrone/a3-kaizen-heres-how
• Benjamin Mitchell - http://blog.benjaminm.net/2012/06/26/how-to-study-the-flow-or-work-with-kanban-cards/
• Gaetano Mazzanti - http://www.slideshare.net/mgaewsj/agile-in-the-bathtub
• David Anderson - http://agilemanagement.net/index.php/kanbanbook/
• Fabio Armani - http://www.slideshare.net/tangram77/scrumban-a-methodology-fusion-bettersoftware-2011
• Yuval Yeret - http://www.slideshare.net/yyeret/explaining-cumulative-flow-diagrams-cfd
• Fabio Ghislandi for the refactoring of some slides and Kanban Metrics section
• Riccardo Porrini & mia-platform.eu for draughts kings concept in avatar management
Graphics elements by Emanuele Mantovani – http://www.intre.it
Great feedbacks by Fabio Armani, Gaetano Mazzanti, Marco Bresciani, Dario Giannoccaro, Stefano Leli

3. Let’s start from a task list …

4. Todo

5. … and add statuses

6. Todo

7. Todo In Progress

8. Todo In Progress Done

9. … add some process

10. Todo In Progress Done

11. Todo In Progress Done

12. Todo DoneAnalYze

13. Todo DoneAnalYze WoRK

14. Todo DoneAnalYze WoRK VERIFY

15. … and queues

16. Todo DoneAnalYze WoRK VERIFY
Doing

17. Todo DoneAnalYze WoRK VERIFY
Doing Done

18. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing

19. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done

20. … and work-in-progress limits

21. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done

22. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2

23. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3

24. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

25. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
WIP LIMITS!

26. Kanban step-by-step

27. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

28. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

29. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Commitment!

30. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

31. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

32. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

33. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

34. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

35. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

36. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

37. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

38. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

39. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

40. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

41. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

42. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

43. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

44. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

45. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

46. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

47. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

48. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
DONE!

49. Bottlenecks!

50. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

51. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

52. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
WIP Limit of verify is 2! Complete one task before starting a new one…

53. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3
2
STOP STARTING, START FINISHING!

54. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

55. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

56. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

57. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

58. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Remove the bottleneck and the pull system restart the flow!

59. Waitings!

60. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

61. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
NOTHING TO WORK ON, SPEED Up the analyze!

62. Metrics, few basic concepts

63. Work-In-Progress
number of activities running during a period of time

64. Lead Time
Average time from start (commited) to end (completed)
Commitment!

65. Customer Lead Time
Average time from the point of view of the customer

66. Cumulative flow diagrams

68. Count the number of items for
each column (doing + done)
every day.

69. Give to each column a color.

70. Sum all and you have the CFD

71. Say ciao to team members!
Carlo
Elena
Marc
Jean
Emma

72. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

73. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

74. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

75. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

76. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Elena completed the verification AND now
WHAT ITEM SHE WILL TAKE?

77. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
SHE HELPS JEAN IF PAIRING
reduce the time to complete the task

78. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

79. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

80. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Another solution if support to jean is not feasible

81. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
ELENA WILL TAKE ANOTHer activity in queue

82. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

83. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

84. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

85. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

86. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
ELENA and jean are free, how to take a new task?

87. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Take the most important TASK togheter to speed the flow

88. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

89. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

90. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

91. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
OR …

92. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
… work in parallel if working together is not effective

93. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
… work in parallel if working together is not effective

94. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
… work in parallel if working together is not effective

95. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
… work in parallel if working together is not effective

96. Urgencies!

97. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

98. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

99. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

100. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent

101. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
à This is a swim lane, max speed here! à

102. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent

103. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent

104. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent

105. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent

106. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent

107. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent

108. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent

109. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent

110. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
3

111. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
3

112. More urgencies levels?

113. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent

114. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
More levels of urgencies?

115. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
URGENT
You can highlight urgencies moving them on the top

116. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
CRITICAL!
URGENT
And draw lanes with different priority

117. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
CRITICAL! 2
4URGENT
ADDing WIP LIMIT to each lane

118. Hey guys here there is a problem!

119. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
3

120. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
3
This work it’s not ok!

121. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
3 Option 1 - SWARMING! ALL on the blocking issue!
IMMEDIATELY Remove the IMPEDIMENT!

122. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
3

123. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
3
Option 2 – add to work queue the blocking issue

124. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
3

125. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
3
Option 3 – add to work urgent lane the blocking issue

126. Limit team activities with avatars

127. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
I’M Free! 2 TASKS x PERSON

128. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
I’M Free! 2 TASKS x PERSONI’m working on other stuff

129. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
I’M Free! 2 TASKS x PERSONI’m working on other stuffSICK
VACATION

130. draughts kings Magnets can represent
avatars.
In this example you
have 4 magnets per
person. A person can
work on different
activities or be focused
on just one:
the draughts kings!

131. Support Team kanban board

132. tickets closeddoing resolved
320 8

133. tickets closeddoing resolved
320 8
Urgent 3

134. tickets closedplanned doing resolved
8 320
Urgent 3
8

135. tickets closedplanned doing resolved
8 320
Urgent 3
8
Today

136. tickets closedplanned doing resolved
8 320
Urgent 3
8
Today
tomorrow

137. Cross-functional team kanban board

138. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
4 6 4

139. Todo DoneAnalYze WoRK VERIFY
Doing Done SW Done
4 6 4
SW – software devel!

140. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 6 4
FW – firmware devel!
FW
SW

141. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 6 4
HW – I build hardware!
FW
SW
HW

142. Todo DoneAnalYze WoRK
VERIFY
Doing Done Done
4 4
WIP limits per lane
FW 2
SW 3
HW 1

143. Scatter merge

144. Todo DoneAnalYze WoRK
VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1

145. Todo DoneAnalYze WoRK
VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1

146. Todo DoneAnalYze WoRK
VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1

147. Todo DoneAnalYze WoRK
VERIFY
Doing Done Done
4 4
This features is cross
FW 2
SW 3
HW 1

148. Todo DoneAnalYze WoRK
VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1
Split the features in
Sw, fw and hw

149. Todo DoneAnalYze WoRK
VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1

150. Todo DoneAnalYze WoRK
VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1

151. Todo DoneAnalYze WoRK
VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1
Merge taks for the feature

152. Todo DoneAnalYze WoRK
VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1
Merge taks for the feature

153. Todo DoneAnalYze WoRK
VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1
Merge taks for the feature

154. Todo DoneAnalYze WoRK
VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1
Merge taks for the feature

155. tasks
bugs
change requests
new features

156. tickets closedplanned doing resolved
8 320
Today
tomorrow
Urgent
8
Use colors for activities types

157. tasks
bugs
change requests
new features
20%
20%
20%
40%
Limit mix of items types

158. 158
Proto Kanban
No pull? No team?
Timeboxed? Forecast?

159. Linked Kanban boards, Scrum example

160. BACKLOG ACCEPTSELECTED WORK TEST
Doing Done READ
Y
OK
20 SP
TODO IN PROGR DONE
FREE - max 2 avatars x
person
ß PROduct backlog
SPRINT backlog à

161. BACKLOG ACCEPTSELECTED WORK TEST
Doing Done READ
Y
OK
20 SP
TODO IN PROGR DONE
ß STORIES
Tasks à
FREE - max 2 avatars x
person

162. BACKLOG ACCEPTSELECTED WORK TEST
Doing Done READ
Y
OK
20 SP
TODO IN PROGR DONE
STORY
FREE - max 2 avatars x
person

163. BACKLOG ACCEPTSELECTED WORK TEST
Doing Done READ
Y
OK
20 SP
TODO IN PROGR DONE
STORY
Related tasks
FREE - max 2 avatars x
person

164. BACKLOG ACCEPTSELECTED WORK TEST
Doing Done READ
Y
OK
20 SP
TODO IN PROGR DONE
FREE - max 2 avatars x
person
Live sprint!

165. Scrum Team Roadmap Board

166. CurrenT SPRINT
Team 1
Team 2
GOALS
RELEASES
GOALS
RELEASES
NEXT SPRINT
SPRINT GOALS
RELEASES IN PRODUCTION
SPRINT GOALS
RELEASES IN PRODUCTION
GOALS
MONTH +1
GOALS
MONTH +2
GOALS GOALS
other stuffSICK OR VACATION FREE EVENTS PROBLEMS FUTURE

167. mia-platform.eu board

168. Forecasts

169. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

170. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
5 days from hereà

171. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
5 days from hereà
10 days from here à

172. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
5 days from hereà
10 days from here à
Using historical data you can estimate the flow

173. Time driven kanban board

174. program
project
change requests
new features
sub-project

175. backlog DONEquarters MONTH DOING
8 520
current
next
3
next
current
Strategy board

176. Program kanban board

177. Issues Team Backlog
with priorities
Todo this month
20
Free person
Person on other projects
Prj A
Prj B
Prj C
Prj D
Prj E
Blockers
Crtical
Two avatars per person
20
Devel Test Acceptance Released
Ready AcceptedIn prog Done
14 10 30
5
10

178. Portfolio kanban boards

179. IDEAS Brainstorming APPROVAL
10 5
Idea generation phase
OK
DISCARDED
SIZE & PRODUCT/SERVICE VISION
KPI to monitor after deploy
SIZING, VISION
& KPI
READY FOR FUNNEL
Innovation
bubbleS
4
Pre-funnel

180. Funnel backlog APPROVAL
10
Business &
TECH
AnaLYSIS
7 5
OK
IN PROG DONE
DISCARDED
URGENCIES BACKLOG (WIP)
SIZED SIZED+
VISION
TEAM
READY
starting In prog UAT completed APPROVED &
Closed
IN
Prod
Idea generation implementation
5
deploy
URGENCIES in progress (WIP)
Operations BACKLOG (WIP) Operations in progress (WIP)
Innovation
bubble
incubators

183. Personal kanban board

184. IDEAS doing DONE
320

185. IDEAS faileddoing success
320

186. IDEAS failedplanned doing success
8 320

187. IDEAS failedplanned doing success
8 320
THIS MONTH

188. IDEAS failedplanned doing success
8 320
THIS MONTH
NEXT MONTH

189. L’azienda italiana per il coaching agile
Agile Reloaded
giulio.roggero@agilereloaded.it
@giulioroggero
Giulio Roggero
Visit www.agilereloaded.it
for more informations