Time management

1. PREPARED BY: Gianne T. Gregorio RN

2. • Define Time Management
• Identify the Benefits of Time
Management
• Explain how to use time
effectively
• Differentiate two types of
time
• Explain the Process of Time
Management

3. • DEFINTION
• Benefits of Time
Management
• How to use time
effectively
• Two types of time
• Process of Time
Management
• How to manage time
• References

5. • Greater productivity and
efficiency.
• A better professional
reputation.
• Less stress.
• Increased opportunities for
advancement.
• Greater opportunities to
achieve important life and
career goals.

6. Effective
Planning
Setting goals and
objectives
Setting deadlines
Delegation of
responsibilities
Prioritizing activities as
per their importance
Spending the right time
on the right activity

7. when
absorbed in,
or enjoying an
activity
when bored with
an activity or
having a bad
time
Time can be
categorized
into two types:

8. • Stress due to
committing to too
many tasks
• Poor quality output
• Deadlines may be
missed
• Stress due to people
pressing to have
activities completed
• Poor quality output
• Deadlines set may
not match
requirements

9. COSTING YOUR
TIME
GOAL SETTING
MAKING ACTIVITY
LOGS
PRIORITIZING
PLANNING
SCHEDULING

10. Understand the true value by calculating
your cost per year
Cost per year=
(salary + taxes + office space + office equipment +
profit you generate)
Calculate your hourly rate=
Cost per year/number of working hours per year

11. • Make a realistic
estimate of time spend
during day on job
orders.
• Pinpoint the critical
areas.
• Finding the high
yielding time of our day

12. • Setting lifetime goals help to
chart your life course and
your career path.
• Breakup your lifetime goal in
smaller goals.
• Make a daily To-Do list.
• Revise and update your list
on daily bases and judge
your performance

13. A list of things that need to be done to
achieve your goals

14. • Scheduling Make a realistic
estimate of how much you can
do.
• Plan to make the best use of
the available time
• . Reserve some contingency
time to deal with ‘unexpected
jobs’.
• Minimize stress by avoiding
commitment by yourself and
others

15. • Consider the value of the
task before to do it- Is it
worth spending your
time and company
resources.
• Prioritize your task- The
most important jobs
should be completed first
followed by other jobs.

16. Prepare yourself first, by
taking 30 minutes of your
time to fix yourself
something to eat and relax.
Assign realistic priorities to
each task
Balance your effort. Work
on small portions every day
of work that will be due by
the end of the week, starting
with the most important tasks
first.
Focus on your most
productive time of day.
Some people work better in
the morning, and some are
more focused in the
evening.
Take a break. Clear your
mind and refresh yourself to
refocus. Decide beforehand
on a 5, 10 or 15 minute
break and stick to that
decision

17. Keep track of your
progress.
Cross things off the list as
they are completed.
Reassess the list. Rewrite
and prioritize your list on a
regular basis..
Leave time for fun. While
there are times when we just
need to power through a large
project, it's important to give
yourself time to let loose
Sleep for 7-9 hours every
night. Getting the proper
amount of sleep will help
keep you alert and energetic,
able to think clearly, and
function at a high level

18. “Achieve your goals
and be your own judge and
your own motivator.”

19. • Put a daily plan of tasks before starting work.
• Prioritize your priorities (things that have a deeper impact, and
have a longer lasting effect).
• Review your list of tasks and rearrange them according to your
priorities
• Set a specific date for the completion of each task.
• Start the most important task without delay.
• Reorganize your work room and keep away from everything
that distracts your focus.

20. •https://www.mindtools.com/pages/article/newHTE_00.ht
m
•https://www.slideshare.net/agrimashekha
wat/timemanagementppt
•https://www.slideshare.net/mauryaredd
y1/pdm-time-mgmt

21. THANK YOU
FOR
LISTENING!!!