Use cases and mock-ups that meet TYPO3 customer requirements and showcase the ForgetIT functionality.

1. Concise Preservation by combining Managed
Forgetting and Contextualized Remembering
1Mittwoch, 30. April 14

2. 2Mittwoch, 30. April 14

3. Olivier Dobberkau, Valeriya Krasteva,
Søren Schaffstein, Alexander Damhuis
dkd Internet Service GmbH
WP 10 Presentation
Organizational Preservation
ForgetIT 1st Review Meeting, April 29-30, 2014
Kaiserslautern, Germany
3Mittwoch, 30. April 14

4. ForgetIT Project GA600826, 1st Review Meeting, Kaiserslautern, April 2014
Objectives of WP10 and year 1 focus
WP Objectives - Application for organizational preservation able to:
• satisfy specific preservation requirements in an organization
• integrate the Preserve-or-Forget reference model in TYPO3 CMS
• evaluate the ForgetIT approach in real-world settings
Outcomes
• Documented organizational archiving and preservation needs
4Mittwoch, 30. April 14

5. ForgetIT Project GA600826, 1st Review Meeting, Kaiserslautern, April 2014
About TYPO3 CMS
Well established Enterprise
Content Management System
(CMS)
Market leader in DACH and NL,
high penetration in other
markets
Truely open source, strong
community, based on open
standards (MySQL, PHP)
5Mittwoch, 30. April 14

6. ForgetIT Project GA600826, 1st Review Meeting, Kaiserslautern, April 2014
Business case/Value proposition
Creating metrics to actually
„measure“ the value of content
Sustainable, integrated tools to
manage the process of
preservation
Unique to ForgetIT and USP!
6Mittwoch, 30. April 14

7. ForgetIT Project GA600826, 1st Review Meeting, Kaiserslautern, April 2014
Business case/Value proposition
CMS interoperability is ensured
through the utilized standards
(CMIS, ODATA, STANBOL)
Helps „preventing the Digital
Dark Age“
7Mittwoch, 30. April 14

8. ForgetIT Project GA600826, 1st Review Meeting, Kaiserslautern, April 2014
Success/Progress indicators
dkd project team ingests the objectives
Research approach adopted and lived by the team
Pilot customers confirm approach/concepts and that preservation
is a matter of interest to them
Positive response from the TYPO3 CMS community
8Mittwoch, 30. April 14

9. ForgetIT Project GA600826, 1st Review Meeting, Kaiserslautern, April 2014
Role in Preserve-or-Forget architecture
9Mittwoch, 30. April 14

10. ForgetIT Project GA600826, 1st Review Meeting, Kaiserslautern, April 2014
Role in Preserve-or-Forget architecture
10Mittwoch, 30. April 14

11. ForgetIT Project GA600826, 1st Review Meeting, Kaiserslautern, April 2014
Achievements in year 1
Organizational preservation survey
Definition of the 2 main use cases
UC I: Press release
UC II: Preservation-aware Digital Asset Management (DAM)
Established persona models
Detailed User Stories
Application mockups and prototype
11Mittwoch, 30. April 14

12. ForgetIT Project GA600826, 1st Review Meeting, Kaiserslautern, April 2014
Highlights in year 1
Integration of the foundations laid by the other WPs in our
research and hence inclusion in our use cases
Interdisciplinary results, demonstrating the creative power of the
consortium
Positive feedback from pilot organizations and community
confirming the need described in the use cases
Creation of interactive mockups & prototypes representing the
results of the conceptual work and the solution design
12Mittwoch, 30. April 14

13. ForgetIT Project GA600826, 1st Review Meeting, Kaiserslautern, April 2014
Our approach
MockupsInterviews Personae Use Cases User Stories
13Mittwoch, 30. April 14

14. ForgetIT Project GA600826, 1st Review Meeting, Kaiserslautern, April 2014
Persona models
Fictitious characters that help
solve problems
Based on the main user groups,
identified during the interviews
Divided into two groups :
• Human actors (Personae)
• Non-human actors (Machinae)
14Mittwoch, 30. April 14

15. ForgetIT Project GA600826, 1st Review Meeting, Kaiserslautern, April 2014
Human actors - Personae (1/2)
Image Editor
Translator
Annotator
Editor
Information Architect
Manager
15Mittwoch, 30. April 14

16. ForgetIT Project GA600826, 1st Review Meeting, Kaiserslautern, April 2014
Human actors - Personae (2/2)
Compliance Manager
TYPO3 CMS Integrator
Web Administrator
Archiver
Visitor
16Mittwoch, 30. April 14

17. ForgetIT Project GA600826, 1st Review Meeting, Kaiserslautern, April 2014
Use cases
User oriented
Step-by-step description of actions in tabular form
Help develop a system tailored according to specific needs
Use Case 1: Ingest press release
Use Case 2: Preservation-oriented Digital Asset Management
17Mittwoch, 30. April 14

18. ForgetIT Project GA600826, 1st Review Meeting, Kaiserslautern, April 2014
User Stories
Based on step-by-step Use Cases
In-depth view of single tasks
Further extended by:
• Preconditions
• Trigger
• Alternative scenarios
• Postconditions
18Mittwoch, 30. April 14

19. ForgetIT Project GA600826, 1st Review Meeting, Kaiserslautern, April 2014
Use Case I: Press release
Use case I: Press release
• Creating a press release
• Adding meta data
• Semantic annotation
19Mittwoch, 30. April 14

20. ForgetIT Project GA600826, 1st Review Meeting, Kaiserslautern, April 2014
20Mittwoch, 30. April 14

21. ForgetIT Project GA600826, 1st Review Meeting, Kaiserslautern, April 2014
Ingest press release
Automatic annotation
• Initiated by user
• Add entity to own ontology
• Color coded according to type
21Mittwoch, 30. April 14

22. ForgetIT Project GA600826, 1st Review Meeting, Kaiserslautern, April 2014
22Mittwoch, 30. April 14

23. ForgetIT Project GA600826, 1st Review Meeting, Kaiserslautern, April 2014
Ingest press release
Manual annotation
• Selection from text or clipboard
• Add entity to own ontology
23Mittwoch, 30. April 14

24. ForgetIT Project GA600826, 1st Review Meeting, Kaiserslautern, April 2014
Use Case II: Preservation-aware Digital Asset
Management
Use Case II: Preservation-aware
Digital Asset Management
• Searching for assets
• Managing digital assets
• Handling digital assets
24Mittwoch, 30. April 14

25. ForgetIT Project GA600826, 1st Review Meeting, Kaiserslautern, April 2014
25Mittwoch, 30. April 14

26. ForgetIT Project GA600826, 1st Review Meeting, Kaiserslautern, April 2014
Preservation-aware Digital Asset Management
Bring the concept of
preservation in organizations
Preservation through
contextualization
Easily retrieve assets from the
archive
26Mittwoch, 30. April 14

27. ForgetIT Project GA600826, 1st Review Meeting, Kaiserslautern, April 2014
Preservation-aware Digital Asset Management
Complex search engine
Combined search and filter
function
Wide range of criteria
Visually discernible search tags
Reusable search queries
27Mittwoch, 30. April 14

28. ForgetIT Project GA600826, 1st Review Meeting, Kaiserslautern, April 2014
Preservation-aware Digital Asset Management
Multiple view modes
Customizable sort options
Asset overview
Watermarks with status
28Mittwoch, 30. April 14

29. ForgetIT Project GA600826, 1st Review Meeting, Kaiserslautern, April 2014
Publications
Introduction and interaction
with the TYPO3 Community
Conference talks
Presentations
Workshops
29Mittwoch, 30. April 14

30. Thank you for your attention!
30Mittwoch, 30. April 14