1. F A K H A R U D D I N
M O B I L E N O : + 9 7 1 ( 0 ) 5 0 2 4 8 9 7 5 5
E - M A I L : f a k h a r b u t t @ y a h o o . c o m
CAREER PROFILE & OBJECTIVE:
Have 25 years comprehensive experience of working as Secretary / Document Controller /
Procurement Coordinator in Engineering / Construction Company & Hospitality Sector along
with practical knowledge of document control management, excellent in self correspondence and
procurement of products & services and making work orders, purchase orders & sub-contracts
WORK EXPERIENCE:
April 2006 till Date – Al Habtoor Leighton LLC, (Al Habtoor Leighton Group)
Secretary / Document Controller / Procurement Coordinator
 Well versed in Aconex, Online Documents Management System. Receiving, Preparing &
Submitting all kinds of Submittals (Product Data, Samples, Shop Drawings, As Built
Drawings, IR, MIR etc., to consultants / project managers for approvals
 Distributing the approved documents to relative officials
 Filing & archiving of documentation to facilitate easy retrieval at later stage
 Updating Registers with incoming and outgoing documents for producing weekly reports
 Providing secretarial and administrative support to Dept. Head in preparing internal and
external correspondence
 Assisting dept. in misc. activities & preparing monthly Reports & generating requisitions
for office supplies (stationery & equipment) and maintaining control
 Preparing & sending subcontractors questionnaires for prequalification of subcontractors
/ suppliers & maintaining their latest details
 Preparing Requests for Proposals to Suppliers and Subcontractors according to requests
received for specific products & services required in the project, following up for the
quotations & updating the quotations comparative statements, negotiating the prices &
terms following the established guidelines & procedures of the organization
 Preparing Work Orders for the services requested by sites & reviewing Purchase Orders
and relevant documents for correctness, emailing to suppliers, Coordinate supplies,
Updating POs with current delivery status, maintaining all record by filing hard copy and
uploading all documents to computer using Wrench System
 Processing of recommendation memos & subcontract agreements coming from sites;
getting approval of Management, scanning & uploading to Wrench & returning the
original to originators
 Arranging collection & delivery of tender / project documents, BOQ & drawings etc.,
 Ensuring updating of latest revision of documents & drawings with accuracy &
compliance with the established procedures
March 1998 till August 2005 – Rolla Residence Hotel Apartment, Dubai
Secretary / Purchase & Stores In-Charge
 Managing General Manager’s office by providing secretarial and administrative support
to the General Manager
 Excellent in self-correspondence and other routine tasks, i.e. preparing rate letters,
maintaining files and records, organizing appointments and preparing reports
 Overseeing general administrative duties
 Familiar with Labour Office and Immigration routine work
 Screening of calls, answering queries, taking and conveying messages to the GM
 Well versed in MS Windows, MS Word, MS Excel, MS Power Point, Emails & Internet
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 Familiar & working on Fidelio F&B Stores Management System
 Dealing with the suppliers, negotiating prices, checking quality of supplies & ensuring
deliveries in time
 Raising purchase orders against purchase requests received from different departments

2. such as F&B, Housekeeping, Front Office and Maintenance
 Managing correspondence and maintaining filing related to supplies
 Arranging issues upon receiving duly approved requisitions
 Controlling stocks & organizing inventory
 Generating stock reports, consumption reports and maintaining records etc.
 Excellent in self correspondence and other routine tasks
 Well versed in MS Windows / Word / Excel / Power Point, Emails and Internet
1989 till 1998 – Hidada Ltd., Jeddah, KSA
Material Handling In-Charge
 Receipts of raw material for projects and stores items
 Issues to different departments
 Dispatches of produced goods to their respective sites
 Providing logistic support for the projects
 Managing correspondence and filing relating projects
 Controlling stocks and organizing inventory
 Preparing reports and maintaining records
1979 till 1989 – Al-Tawakkul Trading & Contracting, Jeddah, KSA
Office In-Charge
 Handling telephone, fax and telex
 Managing correspondence and filing relating projects
 Preparing reports and maintaining records
 Arranging goods for the sites
 Preparing pay roll for the staff & labour
1976 till 1978 - Lahore, Pakistan
Asst Auditor
 Worked as Asst Auditor in the Office of the Accountant General of the Punjab, Lahore,
Pakistan
EDUCATION:
 1975 – Graduated (Bachelor Degree) from University of the Punjab, Lahore, Pakistan
VOCATIONAL SKILLS:
 Computer literate, well acquainted with MS Windows, MS Word, MS Excel, MS Power
Point, Email and Internet
 English typing speed 40 wpm
 Arabic typing speed 20 wpm
PERSONAL STRENGTH:
 Well organized, disciplined and dedicated
 Multi-talented, quickly adaptable & a good team player
 Hardworking & result oriented
 Having excellent interpersonal & communication skills
LANGUAGES:
 English, Arabic & Urdu
PERSONAL INFORMATION:
 Father’s Name Muhammad Shafi
 Date of Birth 19/02/1955
 Sex Male
 Nationality Pakistan
 Marital Status Married
 Driving License Valid till 2020
 Visa Status Employment Visa valid till May 2018
REFERENCES:
 Can be provided on demand