Discover best practices and lessons learned from the Superintendent of Joplin Schools, MO in preparing for and recovering from devastating tornadoes that impacted the district in May 2011. Learn the essential components of emergency planning and preparation needed to take immediate action in response to severe weather warnings.

1. Facility Masters Webcast Series This series is made possible by:
Planning for
Weather Emergencies:
Tips for Reducing Risks
Thursday, October 25th
12PM Eastern
To dial into the webcast audio from your phone:
1800-658-8315
This seminar is This series is made
endorsed by possible by

2. Facility Masters Webcast Series This series is made possible by:
Connect with Facility Masters
• Join our 700+ member Listserv
join-facilitymasters@talk.netatlantic.com
• Become a fan on Facebook
www.facebook.com/facilitymasters
• Follow us on Twitter
www.twitter.com/facilitymasters
– Today’s Hashtags: #weather #FMWebcast
• Follow us on LinkedIn
www.linkedin.com/company/facility-masters
• View our online resource library
www.FacilityMastersOnline.com

3. Facility Masters Webcast Series This series is made possible by:
Today’s Speakers Roger Young
FacilityMastersOnline.com
CJ Huff
Joplin Public Schools, MO
Paul Timm
RETA Security, IL
Matt Lightner
SchoolDude.com

4. Facility Masters Webcast Series This series is made possible by:
Today’s Agenda
• Introduction
Roger Young
• Emergency Planning Best Practices
CJ Huff, Paul Timm
• Questions
• Software Demonstration
Matt Lightner

5. Facility Masters Webcast Series This series is made possible by:
Endorsements
State of New Mexico
Public School Facilities Authority

6. Facility Masters Webcast Series This series is made possible by:
The Importance of Emergency Planning
• Student Safety
• Protect Capital Investment of Community
• Community Leadership
• Impacts Credibility of Schools
• Brings the Community Together

7. Facility Masters Webcast Series This series is made possible by:
Tornado Statistics
• Tornado deaths low of 15 in 1985 to a high of 550 in 2011
• Most active month - May
• Most tornado deaths - Illinois
• Highest number of tornado with deaths at schools is
Alabama
• Average 1,200 tornados in a year
• Only lasts for a few minutes
• Damage can be immense

8. Facility Masters Webcast Series This series is made possible by:

9. Facility Masters Webcast Series This series is made possible by:
Weather Emergency
Planning
.
CJ Huff
Paul Timm

10. Facility Masters Webcast Series This series is made possible by:
RETA Security
• President, RETA Security, Inc.
• Physical Security Professional (PSP)
• ASIS International, IAPSC, IASBO
• SCAT Member (NOVA)
• Assessments, Emergency Planning,
Training, Expert Witness
• paul@retasecurity.com
Monthly Newsletter
facebook.com/safeschools1
twitter.com/schoolsecurity
linkedin.com/in/paultimmpsp

11. Facility Masters Webcast Series This series is made possible by:
Joplin Public Schools
• 7,600 students
• 17 Campuses
• 62% Free / Reduced Lunch
• Supportive Community

12. Facility Masters Webcast Series This series is made possible by:
Joplin Experience – May 23rd 2011
• 9 Buildings Damaged/ 6 Destroyed
• 8,000 Homes Destroyed
• 4,200 students with no school to go to
• Lost 7 students and 1 staff member
• Logistics for education – a challenge

13. Facility Masters Webcast Series This series is made possible by:
East Middle School – 55 Days

14. Facility Masters Webcast Series This series is made possible by:
Mall Now a School

15. Facility Masters Webcast Series This series is made possible by:

16. Facility Masters Webcast Series This series is made possible by:
Traditional Preparedness
• Planning & Drills
Involved Use of
Interior Hallways

17. Facility Masters Webcast Series This series is made possible by:
Video/Photos

18. Facility Masters Webcast Series This series is made possible by:
Alternative Shelter Areas
• Recommendations:
– Basements
– Interior Rooms
• Classrooms
• Locker Rooms
• Offices
• Restrooms
– Exterior Rooms with No Windows or Exterior Doors.
– Hallways with Reinforced Doors.

19. Facility Masters Webcast Series This series is made possible by:
Communication and Safety Planning
• Before the event
– Monitor weather conditions
– Communication with emergency agencies
– Decision matrix /stay or go home
– Mass notification – parents
– Identify basic needs (food, water, toilets)
– Alternate shelters
• During the event
– Emergency communication established
– Cell, two way radio system, texting
• After the event
– Hospital
– Life safety (police, fire)
– Mass notification
– Social media
– Leadership team location
– Media Communications

20. Facility Masters Webcast Series This series is made possible by:
Relationships
• Fire and police
• Alternate locations
• Emergency management agency
• Insurance
• Transportation to safe site
• Numbers to call
• Administrative phones
• Red Cross
• Human Services
• Faith Based Organizations
• Business Community

21. Facility Masters Webcast Series This series is made possible by:
Building Information
• Knowing what you have / condition
– Update inventory
• Keeping track of work and expenditures
• Shelter areas
• FEMA resources
• Video interior of schools
• Technology Assets

22. Facility Masters Webcast Series This series is made possible by:
Operations and Data
• Finance data
• Student data
• Operations – payroll , AP
• Work order system
• Remote access
• Cloud

23. Facility Masters Webcast Series This series is made possible by:
Responding to the Emergency
• Insurance
• FEMA
• Finance in General
– Assessed valuation
– State aid
• Fund Balance
• Long Term – PTS – Counseling
– Mental health
• Donations
– Credit card activity

24. Facility Masters Webcast Series This series is made possible by:
Lessons Learned
• Cannot be over prepared
• Can happen to anyone
• Identify safe sites
– FEMA approved shelters
• Communication
• Collaboration
• Importance of relationships

25. Facility Masters Webcast Series This series is made possible by:

26. Facility Masters Webcast Series This series is made possible by:
Resources
• University of Chicago
– http://safety.uchicago.edu/pp/emergency/tornado.shtml
• Centers for Disease Controls
– http://emergency.cdc.gov/disasters/tornadoes/
• US Department of Labor
– http://www.osha.gov/dts/weather/tornado/preparedness.html
• Michigan Committee for Severe Weather
Awareness
– http://rems.ed.gov/docs/micswa_tornado_em_plan_for_schools.pdf

27. Facility Masters Webcast Series This series is made possible by:
• Don’t Use Hallways As Tornado Shelters
– http://www.campussafetymagazine.com/Blog/Campus-Command-
Post/Story/2012/01/Don-t-Use-Hallways-As-Tornado-Shelters.aspx?ref=Enews-
20120118&utm_source=Email&utm_medium=Enewsletter
• Tornado Preparedness Video
– http://www.retasecurityonline.com/cflms/f/modules/Tornado%20Preparedness
%20IL%20Schools/player.html
• Security Camera Footage
– http://www.youtube.com/watch?v=A96EQqqvYfE

28. Facility Masters Webcast Series This series is made possible by:
Facility Operations
• Need to know condition of building
envelope, equipment and contents
• School shelter areas are properly
maintained
• Inventory of supplies and equipment
• Inventory of technology assets
• Protect data
• Keep operations operating

29. Facility Masters Webcast Series This series is made possible by:
Emergency Planning:
Using SchoolDude to track and analyze information
Matt Lightner
SchoolDude.com

30. Facility Masters Webcast Series This series is made possible by:
Maintenance Direct
• Allows you to easily report all issues and
track the progress
• Documents that facilities are safe, well
maintained and clean
• Generates reports to track labor, costs,
and issues at facilities

31. Facility Masters Webcast Series This series is made possible by:
Submit
a work
order

32. Facility Masters Webcast Series This series is made possible by:
Automatic
updates for
requester
And organization for your organization

33. Facility Masters Webcast Series This series is made possible by:
Easy reporting and analysis
-PDF
-Excel
-Graphs

34. Facility Masters Webcast Series This series is made possible by:
PM Direct
• Schedules important work to be completed
– Regular inspections
• Shelter areas, emergency lighting, unobstructed
egress, communications, IAQ, playgrounds
– Regularly scheduled maintenance activities
• Emergency generator, HVAC, door operation
• Documents that the work was completed
– Health and safety
– Operation of equipment
– Insurance needs

35. Facility Masters Webcast Series This series is made possible by:
Proactive:
Recurring Scheduling for Emergency Safety
-Establish a
scheduled series of
inspections

36. Facility Masters Webcast Series This series is made possible by:
Tasks &
procedures
sheet for
PM

37. Facility Masters Webcast Series This series is made possible by:
Inventory Direct
• Tracks - supplies and equipment
– Quantity, location, date purchased, MSDS
• Helps to plan for ongoing operations and
emergencies needs
• Helps to maintain reasonable levels of
inventory

38. Facility Masters Webcast Series This series is made possible by:
Inventory control to track levels
… and location

39. Facility Masters Webcast Series This series is made possible by:
Inventory reporting to see where resources are lost

40. Facility Masters Webcast Series This series is made possible by:
IT Asset Management
• Identify and track all IT Assets in the district
– Type of equipment, location, configuration,
software, date of purchase, cost, renewal cycle
– Automatically updated
• Documentation for insurance purposes
• Easy reporting features

41. Facility Masters Webcast Series This series is made possible by:
ITAMDirect

42. Facility Masters Webcast Series This series is made possible by:
What else can SchoolDude do for me?
• Protect your data
• Cloud Storage
– Accessible 24/7 through the
internet
• Generate quick, accessible reports
for insurance claims
• Be there to assist you

43. Download this presentation, resources, and more at:
www.FacilityMastersOnline.com/webcasts
www.schooldude.com/resources
www.myschooldude.com
Contact Resources
Roger Young, roger@FacilityMastersOnline.com
CJ Huff, chuff@joplin.k12.mo.us
Paul Timm, paul@retasecurity.com
To learn more: salesrequest@schooldude.com Matt Lightner
Current clients: support@schooldude.com SchoolDude.com
Justin@schooldude.com