Budget Update 2017 - Paul Keller

1. ENA: 2017 BUDGET
UPDATE & 2018 BUDGET
PROPOSAL
Paul Keller | 6 december 2017

2. 2016 Financial report
The Budget for 2016 was approved by the Europeana
Network Association AGM on 3 november 2015
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Europeana Association Financial Update (November 2017)
budget expenditure result
Travel costs €32.500 €27.455 €5.045
Other costs €2.500 €6.643 -€4.143
Task Forces €30.000 €8.850 €21.150
Total €65.000 €42.948 €22.052
Sources of funding: Europeana DSI 1 & DSI 2 project budgets

3. Budget vs Expenditure
€0 €17,500 €35,000 €52,500 €70,000
Travel
Other
Task Forces
Total
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Europeana Association Financial Update (November 2017)

4. 2016 Financial report
• We have again significantly underspend, primarily because
of underspending for working groups and task forces.
• Form the total expenses (€42.948) we have been covered
€29.707 from DSI1 project funding (€293 less then
budgeted) and €13.242 from DSI2 project funding (€21.758
less than budgeted).
Key insights
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Europeana Association Financial Update (November 2017)

5. 2017 Budget update
The Budget for 2017 was approved by the Europeana
Network Association AGM on 8 november 2016
budget current (nov) projected result
Travel costs €39.000 €19.960 €18.000 €37.960
Other costs €3.000 €4.106 €5.613 €9.719
TF & WG €30.000 €21.264 €0 €21.264
Total €72.000 €45.330 €23.613 €68.943
Sources of funding: Europeana DSI 2 (€43.857) + DSI 3 (rest)
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Europeana Association Financial Update (November 2017)

6. Budget (new) vs Realisation
€0 €20,000 €40,000 €60,000 €80,000
Travel
Other
Task Forces
Total
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31%
Europeana Association Financial Update (November 2017)

7. A note on MC meeting
costs
In 2017 we have seen a significant variation in the costs for
the MC meetings:
• the Hague meeting: 23 councillors (€345 per person
including €1000 for catering and supplies) €8.000
• Copenhagen meeting: 26 councillors (€568 per person
including €1800 for catering) €15.000
• Milano meeting: 33 councillors (€601 per person (3 hotel
nights) and including €3500 for catering and technology)
€20.000
Based on this the minimum that we need to budget for a
physical meeting is €10.500 (30 councillors à €350)
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Europeana Association Financial Update (November 2017)

8. 2017 Budget update
• We will almost meet our budget with an overspend on MC
meetings (other consist for 80% out of meeting costs for
MC meetings) and an underspend on Task Forces (only
31% of the overall budget).
• We only managed to spend €43.857 during the DSI 2
period which means that we left €11.143 on the table.
• This means that we wil have to draw €25.086 from our DSI
3 allocation (€8K more than budgeted)
Key insights
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Europeana Association Financial Update (November 2017)

9. ENA budget sources
Under DSI 3 and DSI 4 Europeana foundation
contributes €50.000 per year to the ENA budget
2017 2018
DSI 2 DSI 3 DSI 3 DSI 4
Budgeted
€55.000 €17.000 €33.000 €17.000
€72.000 €50.000
Actual
€43.857* €25.086 €24.914 €17.000
€68.943 €41.914
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Europeana Association Financial Update (November 2017)
* the difference between the actual expenses and the budgeted amount (€11.143) had
to be returned to the Commission at the end of DSI 2.

10. 2018 budget
considerations
• The DSI 3 budget allocated a total amount of €50.000 for
the ENA core activities. After accounting for our (predicted)
2017 expenses this leaves us with €25.000
• In addition EF has indicated that from under DSI 4 they
plan to allocate €50.000 per year for the ENA core
activities. Of these €17.000 would be attributed to the 2018
budget.
• This leaves us with €42.000 to spend in 2018. This is
significantly less then what we spend in 2017.
• The proposed budget requested and additional €2.500
from the Europeana Foundation DSI 3 budget in order to
achieve a balanced budget.
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Europeana Association Financial Update (November 2017)

11. Proposed 2018 ENA
budgetThis is the budget proposed for 2018, based on a
annual ENA budget of €50.000 under DSI 4.
DSI 3 DSI 4 Total
MC meetings (2 physical meetings) €11.500 €11.500 €23.000
Other costs (excl. meeting costs) €1.000 €500 €1.500
Task forces (5 x €3.000) €15.000 €5.000 €20.000
Total €27.500 €17.000 €44.500
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Europeana Association Financial Update (November 2017)
You will be asked to approve (or reject) the provisional budget for
2017 as part of the online voting.

12. 3 November 2015