3. JOB DESCRIPTION
Designation: Contract Manager (Cleaning)
1
Post No: B10859
Department: Children’s Services
Service: Facilities
Responsible to: Head of Service
Employees directly supervised: P/T Contract Support Officer (Cleaning) 0.5
1.1
Director of Children’s Services
Assistant Director, CYC
Head of Service
Contract Manager (Cleaning)
P/T Contract Support Officer (Cleaning)
4. Contract Manager (Cleaning)
Job Purpose
1.1
To co-ordinate and manage the operation of all aspects of the existing externally
commissioned Corporate Building Cleaning Contract and any subsequent or
future contract in this area.
1.2
To co-ordinate and manage the operation of all aspects of further externally
commissioned Facilities Management-related service contracts that may be
required to become the responsibility of the incumbent in the future – eg:
hygiene, pest control..
1.3
To control the financial and resource management of the contract.
1.4
To manage quality standards and to control contract costs.
1.5
To provide professional and technical advice specific to Facilities Management
Services to Council departments, committees and external agencies as approved
by the Council.
1.6
To ensure the work is compliant with professional standards, within devolved
budgets and meets Service Level Agreements (SLAs) via sound and accountable
management systems.
1.7
To lead change and assist in the delivery of excellence in customer service and
professional Facilities Management delivery, instilling a culture of continuous
improvement.
1.8
To liaise, co-ordinate and represent the service and Council as a champion for
customer service. To build a reputation for best in class Facilities Management
for customer service within a Local Authority.
5. Job Description
2.1
To co-ordinate and manage the strategic and operational elements of the
contract.
2.2
To manage the financial aspects of the contract.
2.3
To manage the quality standards and specification compliance of the relevant
contract.
2.4
To act on behalf the Head of Service in respect of the future development of the
contract.
2.5
To actively engage as necessary with both service users and providers on all
strategic matters pertaining to the contract.
2.6
To line manage the P/T Contract Support Officer (Cleaning) who is charged with
assisting in the day to day operational management of the contract.
2.7
To act as arbitrator in cases of dispute regarding all aspects of the contract.
2.8
To manage the recording of the performance, costs and specification compliance
of the contract.
2.9
To undertake any negotiations as directed by, or in conjunction with, the Head of
Service relating to future projects, assignments, or significant variations to
existing contract.
2.10
To act, with other officers or at the direction of Head of Service, to support the
development, implementation and operation of any future contract.
2.11
To produce and deliver clear reports (written and verbal) relating to the contract
to a variety of audiences at all levels.
2.12
To manage all variations and ensure that values of same are agreed with both
service users and providers. To certify variation and additional works values and
to manage the recording of this function.
2.13
To manage, in conjunction with the Section Administration Support Officer, the
complete recovery of all outstanding accounts that relate to the delivery of the
contract.
2.14
To ensure that all data is captured via CAMSYS for the purposes of premises
Health & Safety management and property records.
2.15
To work closely with the Smart FM Team to ensure a joined up approach in the
delivery of Facilities-related services.
6. Selection Criteria
Contract Manager (Cleaning)
•
Experience of multi-site and multi-contract management within a commercial
environment.
•
Experience of line management at an operational level.
•
Experience or knowledge of cleaning-related industry practices.
•
Experience or knowledge of a range of Facilities Management-related
industry practices, eg: hygiene, pest control.
•
The proven ability to produce clear written reports.
•
The proven ability to communicate effectively in writing and verbally at all
levels.
•
To possess sound IT skills and a good working knowledge of EXCEL
spreadsheets.
•
To possess the ability to produce and deliver financial information for both
finance and non financial colleagues.
•
The ability to manage a diverse workload that entails both regular and ad hoc
elements within specified timescales.
•
To possess good administrative skills and the ability to maintain records in
various formats as required.
•
To be able to work to a flexible time pattern in order to suit the needs of the
service. This may include both early mornings, ie 6am starts, or evenings as
required.
•
Must possess a full current driving licence (car).
•
Demonstrate a commitment to the Council’s equal opportunities policy and
the ability to understand and implement the policy in relation to the job
description.
7. Competencies and Skills
Managing workload
Management of staff
Innovation and creativity
Financial administration
Communications skills
Use of corporate IT systems
Driving Licence
Commercial Industry
Experience
Grade PO2
Manages a workload containing a mixture of regular
and ad hoc tasks to agreed timescales
Manages one part time member of staff in the
execution of his/her duties and support his/her
training and development
Identifies current and potential areas of opportunity
and pursues ideas to develop the service
Is able to manage financial information and
recovery
Must have excellent verbal & written
communications skills.
Compiles and disseminates information as required.
Able to utilise corporate systems to solve problems
and meet relevant management and information
needs
Must hold full current UK car driving licence
Must have knowledge of practices employed in the
commercial cleaning industry and other Facilities
Management-related industries, eg: hygiene, pest
control.
