Prod management production template stage 3 2015 1

Stage 3
Production Management
Short Film
Planning and Production
Ethan Payne

Guidance
• This template PowerPoint presentation includes all the relevant
elements you need to cover your film production.
• It is suggested you save this PP in a different name so you always
have a copy – some sections require you to delete the information on
the slide and replace with your own work
• Add more pages to each section where necessary [you should be
doing this!]
• Add visuals as you see necessary
• This document will be added to as you progress through the pre-
production phase.

Pre-Production: Visual Planning
• This section is concerned with the visual planning of your film
• You should use this section to develop the sequencing or your video,
establish the visuals look and sequencing of your film and create a
structure for you to follow when filming
• It is important that you ‘pre-visualise’ the film before you make it; it
will make filming and production a more streamlined process
• The following tasks are part of your visual planning
• Pre-visualisation and concept boards
• Storyboarding
• Shot list

Pre-visualisation/Concept Boards
• Tool for exploring the direction and visuals
• Provides inspiration and information for the “look & feel”
• Presents key moments in your video
• A means to sketch/plan ideas
• Information on colour/lighting
• Defining the “mise-en-scene”
• Include as much here as you like, but keep it relevant to the
production, the following slides have been left blank for you to
approach in your own way, add more as you need to
• Suggestion: include your edited short sequence of clips that have
inspired or influenced your video [similar to this:
http://io9.com/5941145/this-directors-video-pitch-for-hunger-
games-might-be-better-than-the-real-movie]

Concept Board
• My concept board consists of images and colour palettes that I want to include in
my film. The beginning of the concept board shows many images showing
Halloween themed things such as pumpkins, trick or treaters, a night sky and the
deconstructed costume of a witch etc. These kind of visuals are what I am going
to have in my film. My protagonist is going to wear clothes and carry objects
similar to what is seen in my concept board. Also I am going to create an opening
credit sequence that displays pumpkins and Halloween candles. In my concept
board I have consisted images of floating clothes. This is the main plot to my
story in which the witch accidently makes her laundry come to life. These images
reflect what I want my floating clothes to look like.
• Further towards the bottom of my concept board I have started to show some
ideas of colour wheel and palettes. I have decided to use a very blue and purple
toned colour palette for my film as I feel this reflects the fantasy genre
accurately. However some of my scenes are going to be shot outside therefore
slight tones of green will be added into certain shots.

Storyboarding
• Your storyboard should bring your idea to life
• Provide an idea of the sequencing of you film
• Provides a basis for production
• Suggested online storyboard creators are:
• https://www.storyboardthat.com
• http://www.pixton.com [very complicated]
• http://www.storyjumper.com [allows you to insert your own images]
• Alternatively, hand draw or photograph your storyboard and scan or
copy to insert it onto your slides
• There are lots of tips collected together on Blackboard!

Shot List
• Your shot list should contain the sequential breakdown of what you
need to shoot for your film
• It should work in partnership with your storyboard
• It will be your working document when you film
• It should contain the shot number, scene number, shot description,
framing, cast/location info and action you will see
• It should also have information on performers in the scene and other
props, etc
• Shot list template is on Blackboard in the pre-production folder.

Scene 1 Location – Potion Room (My house)
1 Close up, straight angled, still camera shot of pumpkin. Opening
credits.
2 Close up. Straight angled, still camera shot of candle inside pumpkin.
Opening credits.
3 Close up, straight angled, zoom shot into pumpkins mouth. Opening
credits.
4 Medium side tracking shot of witch brewing potion in potion room.
5 Diagonal pan shot of witch brewing potion.
6 Extremely close up of cauldron, diagonal pan from cauldron to witches
face. Fade to black.
7 Close up of witches feet walking down the stairs. Slow motion.
8 Close up of witch walking through door to small kitchen room. Slow
motion.
9 Close up tracking shot of witch opening front door. Slow motion and
fades to black.
10 Blank white shot with soundtrack playing overtop. Beginning of audio
of with opening the door.
11 Fading in to shot of trick or treater. Medium still shot of child, high
angled.
12 Medium, low angled shot of witch talking to child.
13 Medium, high angled shot of child taking treat from the witch.
14 Medium, high angled shot of witch saying “Happy Halloween”.
15 Long, straight angled and still camera establishing shot of location
displaying title of film.

16 Low level medium shot of witches legs walking back to her cauldron.
17 Still camera, high angled medium shot of cauldron while witch brews
her potion.
18 Still camera, medium shot of witch jumping back while potion
explodes.
19 Low angled, medium shot of witch pouring potion over clothes.
20 High angled, medium shot of potion falling onto clothes.
21 Medium shot of clothes coming to life. Slow motion, still camera and
straight angled/
22 Medium close up of witch turning head in shock. Straight angled, still
camera and slow motion.
23 Panning medium shot of clothes floating around the hallway. Straight
angled.
24 Still medium shot of hallway while clothes walk in and out of doorways.
25 Medium still camera shot of witches cat walking into the hallway and
running away frightened. Slow motion and straight angled.
26 Slow motion, outward zoom shot of witch running towards the
camera. Slow motion.
27 Medium high angle shot of magic book turning pages. Still camera.
28 Medium high angle shot of cauldron.
29 Blank black background with soundtrack playing, loud and slow knock
on the door plays over the shot.
30 Extreme close up shot of second trick or treater.

31 Medium low angle shot of door opening and a floating t-shirt floats
towards the child.
32 Slow motion medium shot of witch running into the room and casting a
spell to reverse the curse. Slow motion, fades to black.
33 Slow motion, still camera, medium shot of floating clothes falling to the
ground. Slow motion fades to black.
34 Ending credits. Directed by Ethan Payne. Fade in and out from black
background.
35 Ending credits. Starring Katie Hair Morse. Fade in and out from black
background.
36 Ending credits. Starring Flynn Payne. Fade in and out from black
background.
37 Ending Credits. Starring Frankie Hall. Fade in and out from black
background.
38 Long shot of trick or treater running through forest. Still camera and
straight on angle.
39 Close up, tracking shot of child legs running. Side angle.
40 Still, medium shot of magic socks running after him through forest. Still
camera, straight angle. Fades to black.

Section 2
Organisational Planning

Production Group Info
Name Contact Info Role Stage
Ethan Payne Ethan-
Payne@student.yorkcolleg
e.ac.uk
Director, Writer, Editor Pre production,
production and post
production.
Katie Hair-Morse Katie-
Morse@student.yorkcolleg
e.ac.uk
Actor Production
Frankie Hall Francessca-
Hall@student.yorkcollege.
ac.uk
Audio operator and green
screen actor
Production
Flynn Payne N/A Actor Production

Location information • Filming location will be at my house. Three rooms
are needed to be used for this, the utility room, the
games room and the first floor landing. The house
is guaranteed to be empty therefore there will be
no issues moving furniture, pictures and setting up
equipment. The reason I have chosen my house to
film is because I have a 24 hour accessibility for
filming and there is a lot of space to film.
• In the first room, the utility room, is a very small
room. There is not room for large amount of
equipment and a lot of crew and cast members.
The back door is going to need to be used for
access to equipment and lighting and for the audio
operator.
• The second room is very large and I will only be
using a small area of it therefore there is plenty of
room for all cast, crew and equipment.
• The third room is the hallway which means it is not
only extremely spacious for cast and crew but there
are several door leading to different rooms where
equipment can be stored and wires can be lead out
of the way to decrease safety risks.
• As you can see in the diagram I have drawn, I have
demonstrated where will be placing the camera,
lighting, cast and crew in the second room. This
gives you an idea of what my layout will look like on
an average throughout production.

Risk Assessment
Risk What it imposes How I am going to overcome
this
Severity level - /10
Glass pictures could be dropped
and smashed when removing
them from the wall.
Members of cast or crew could
cut themselves on bits of broken
glass.
Take all pictures down slowly and
with care and wear gloves.
9
Loose wires and cables laying
about.
Can become a tripping hazard for
cast and crew.
Make sure all wires are tucked
away and away from open space.
5
Large parts of equipment can fall
on cast or crew members.
Can injure members of cast and
crew.
Make sure all equipment is lay on
the floor and unable to fall from a
height.
7
Behavior of cat. Could be frightened by situation
causing it to bite or scratch.
Feed cat and only film if the cat is
comfortable and relaxed.
4
Electrical supplies around water.
The camera and wires around
cauldron filled with water.
Water would be spilt onto wires
and camera, electric shocks and
slipping could occur.
Make sure camera and wires are
used and kept well away from any
water. Empty water when not
shooting.
7
Hazardous substances Working with hair chemicals for
potions could get into actors eyes.
Always wash hands between
takes and carefully handle hair
chemicals.
5
Lighting bulbs could become hot. Burning hands on bulbs when
moving lights.
Wear gloves whenever moving
lighting and switch off lights
between takes.
6
Carrying equipment up and down
stairs.
Equipment could be dropped onto
another person or wires could be
tripped over.
Carry equipment up and down
stairs in stages and go one person
at a time.
6
Camera and/or computer could
fall from desk onto person.
Injuring of legs, feet or even
hands.
Keep computer of camera away
from cable edge and detach
headphone when walking away.
4

Contingency Planning
Problem Effect on production Solution/ control Person responsible
Camera battery could die. Unable to finish filming. Bring a charger and/or and spare
battery.
Ethan Payne
Tripod, slider or shoulder mount
could break.
Unable to create shots I planned
to create.
Create alternative ways to
produce the shots planned.
Ethan Payne
Faulty SD card. Footage may not be able to be
stored.
Bring extra SD cards. Ethan Payne
Cast or crew could pull out last
minute.
Not have enough people needed
to produce the film.
Hire back up cast and crew
members that can film on late
notice.
Ethan Payne
Weather. Could rain or storm
when needing to film outside.
Not be able to shoot half of the
film.
Organize alternative days that
could be used for production.
Ethan Payne
Cast and crew arrive on location
and different times.
People having to wait around for
others and wasting.
All travel to location together or
organize a set time to arrive and
leave.
Ethan Payne
SD card could run out of
memory.
Unable to finish filming. Bring extra SD cards. Ethan Payne
Transport for cast and crew may
be late.
Loosing production time and not
being able to finish.
Ensure other means of transport
are available.
Ethan Payne
Costumes or props may not be
brought to location/ studio.
Having gaps in film and
disrupting visuals.
Bring back up props and
costumes or have alternative
items.
Ethan Payne
Costumes or props ordered
online do not arrive in time.
Having gaps in film and
disrupting visuals.
Bring back up props and
costumes or have alternative
items.
Ethan Payne

Production Schedule
Date Part of production being carried out.
Tuesday 22nd May Filming on location. Shooting scenes one, two and three
through until the half way point of the film.
Wednesday 23rd May Filming on location again. Shooting scenes four, five and
six through until the end of the film.
Thursday the 24th May Filming in the studio during the first hour of the
morning. Shooting the laundry with the green screen
and morph suit for scene three.
Friday the 25th May Filming in the studio during the first hour of the
morning. Shooting the laundry with the green screen
and morph suit for scene four, five and six.

File name Will this shot be used? (Y/N) Why?
Clip0.m4v N The side track wasn’t smooth enough.
Clip1.m4v Y The side track was smooth.
Clip6.m4v N The end of the shot was not in focus.
Clip7.m4v Y The shot was smooth and focused.
Clip8.m4v N Actor did not react how I wanted.
Clip9.m4v Y Actor reacted how I wanted.
Clip11.m4v Y Different angle to add depth to scene.
Clip13.m4v Y The shot is framed perfectly.
Clip15.m4v N Do not like the way the actor moves.
Clip16.m4v Y Actor moved slower and smoother.
Clip17.m4v Y Extra shot of laundry.
Clip18.m4v N The angles is not quite right.
Clip19.m4v N Good angle and steady camera.
Clip20.m4v N Timed inaccurately to work smoothly.
Clip21.m4v Y Timed perfectly with the props.
Clip22.m4v Y Lighting was used nicely.
Clip23.m4v N Camera moves too slowly.
Clip24.m4v N Camera moves too quickly
Clip25.m4v Y Camera moves at perfect speed.
Clip26.m4v N Not in focus for entire take.

Clip27.m4v N This shot is out of focus.
Clip29.m4v N Actor moves too fast for the camera.
Clip29.m4v N Actor stands up out of frame.
Clip30.m4v N Lighting needs to be readjusted.
Clip31.m4v Y Lighting was perfect.
Clip32.m4v Y Outward zoom was smooth.
Clip33.m4v N Cat did not react when needed.
Clip34.m4v Y Can reacted perfectly and in time.
Clip35.m4v N Cat would not walk out of door frame.
Clip36.m4v N Cat would not walk out of door frame.
Clip37.m4v Y Cat would out of door frame in shot.
Clip38.m4v Y Panning shot was smooth.
Clip39.m4v N Extreme close up was not in focus.
Clip40.m4v Y Extreme close up was in focus.
Clip41.m4v N Actors hat fell off while running.
Clip44.m4v Y Actor ran into frame easily.
Clip45.m4v N Camera died mid way through shot.

Clip48.m4v N Actor moves too fast for the camera.
Clip49.m4v N Actor stands up out of frame.
Clip50.m4v N Lighting needs to be readjusted.
Clip51.m4v Y Lighting was perfect.
Clip52.m4v Y Outward zoom was smooth.
Clip53.m4v N Cat did not react when needed.
Clip54.m4v N Child actor would not stand still.
Clip55.m4v N Child actor ran the wrong way.
Clip56.m4v Y Child actor followed direction well.

For the shots where a potion was in
the frame I used two different layers
of effect. I have a smoke effect and a
magic particle effect. I started with the
smoke layer and used the keylight tool
to eliminate the background. After this
I tampered with the brightness and
contrast of the layer and the opacity
to match the tones of the footage.
Once I was happy with the visual look
of the smoke I added in my key framed
and tracked the layer along with the
cauldron as the shot side tracks. This
gave the illusion the that the smoke
was rising from the cauldron.
Finally was the magic particle layers.
Just like the smoke layer, I tampered
with the tones of the particles, the
size, spread, colour and opacity of the
particles, then tracked them along
with the smoke using key frames.

This shot was a little more
complicated. This shot was filmed in
the middle of the day, therefore the
original lighting and sky appeared day
time. To achieve the night time sky I
created a sky replacement in
Photoshop using a jpeg image of this
frame. Once I had achieved the sky
replacement I erased the bottom half
of the photo, this is because the witch
is still moving by the door in the
bottom right corner therefore I
wanted to be able to still see that.
Next I aligned the sky replacement
over the footage so the proportions
matched and then used RGB Curves to
match the tones of the footage to the
image. Once the footage appeared
nighttime I took the stock green
screen footage of bats, used the
keylight effect to eliminate the
background and framed them to they
cam flying from the night sky into the
camera.

This sparkle effect was achieved by
using the CC Particle World effect in
the effects tab. To achieve this I
started with the base effect, I had to
go into the effects tabs and change the
birth rate, the longevity, the gravity of
the particles and the way the particles
moved. Then by turning on the
position X and Y keyframes I was able
to move the starting point of the
falling particles along with the actors
hand frame by frame. Next I wanted to
create my own style of particle, this
was achieved by making my own
composition and replacing the original
particles with my own. Finally to finish
this off was to add a small flicker
which was done by adding an
expression to the particle I created
and typing in “wiggle(15, 40). This
allows the particle to appear like it is
flickering and the numbers determine
how aggressively it flickers.

This is the effect I created to make the
clothes appear as if they are floating.
To achieve this I got an actor to stand
in front of a greens screen wearing a
same coloured green morph suit. The
actor wore different clothes over top.
Once in after effects I used the
keylight tool to eliminate all green
background so only the clothes were
left. I did this with several different
layers of clothes to make the room
look more full of clothes. To make the
trousers look like they were walking
out of the doorway, I duplicated that
specific layer, created a mask around
the door I wanted them to walk out of,
then I inverted the mask layer so all
the inside areas were eliminated and
when the trousers came out of the
mask it looked as if they were walking
out of the door. Finally I added
another basic smoke effect, but blue
to show that this is the magic spell.

Because my film is set on the evening of Halloween
night, I needed to change my colour grading to give
the illusion it was filmed at night. To do this I used RGB
Curves in the effects menu. I started by darkening the
footage as at night, natural light would be limited.
Then I ever so slightly eliminated the red tones in the
footage and amplified the blue tones of the footage.
This does not only give a night time effect but the
colour palette fits with the fantasy genre.
Below is a screen shot of some audio I had been
editing. I have chosen to use no original audio and
create all my own sounds as there is no dialogue. As
you can see I have layered three layers of different
types of audio to give depth to the footage. Going
along in production I will most probably add more
layers to make it as realistic sounding as possible.

For my film I am using three different soundtracks. One is a Halloween themed
upbeat soundtrack, another is a Halloween themed intense and dramatic piece of
music and finally the third is a dramatic piece of percussion music to ad drama and
suspense in my film. There are different stages at which I am going to use these
three pieces of music. Firstly I am going to use the more upbeat soundtrack at the
beginning of the film. I am going to use it here as no dramatic scenes have
occurred yet and the audience is still waiting for a crisis within the storyline. After
scene 2, I am going to introduce the more intense and dramatic piece of
Halloween music. When the clothes start to come to life this piece of music will be
played and it will add a tone to the footage. This will start getting the audience
excited. When the final third of the film comes, the dramatic percussion music will
be added. This is a piece of music that can be used to build up a dramatic moment
for several seconds. Because this piece of music is percussion only, it will also fit
over the intense Halloween piece. If I am going to overlap the two pieces of music
I am going to have to tamper with the tempo of both pieces so the rhythm of the
music fits with one an other.
https://www.youtube.com/watch?v=wrNLUIfLC_k
https://www.youtube.com/watch?v=FOSOcDvbcyc
https://www.youtube.com/watch?v=nWOixCO1MC0

Prod management production template stage 3 2015 1

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