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Control Application Growth
                   Before it Controls Your Business


Thank you for downloading this white paper. Data growth is a significant challenge for most
Fortune 1000 companies. The drivers of data growth are organic business growth, mergers and
acquisitions, data retention requirements and something the author of this white paper refers to
as the “Data Multiplier Effect.”
Too much data can result in data cholesterol, which has the impact of slowing processes down;
it clogs the arteries of the business.
Throwing more hardware and storage at the problem has been the standard approach for the
past decade. But, data volumes are so large now that there are costly business impacts across
the company that more hardware simply won’t address.
We believe this white paper will be valuable to you because it outlines the drivers of data growth
and explains the consequences of uncontrolled data growth. More importantly, it demonstrates
how to take control of application growth, and shares examples of how other companies have
achieved amazing results by tackling this problem.


About Estuate

Headquartered in Silicon Valley, Estuate is a global information technology services company
that specializes in assisting companies to establish and improve enterprise data management
strategies and best practices.
Estuate is IBM’s go-to partner for the implementation IBM® Optim Solutions for custom
applications, Oracle E-Business Suite, PeopleSoft, Siebel and JD Edwards. We have expertise
on distributive platforms and IBM mainframes. Estuate is a one of the early partners involved in
Oracle to DB2 migration program. We work closely with IBM account teams to meet our mutual
clients' Enterprise Data Management needs.


For more information, please contact
Marc Hebert
Estuate’s COO
marc@estuate.com
510-468-7132
www.estuate.com
Control application data growth before it controls your business
2




                                                        Executive summary
                    Contents
                                                        Information is the lifeblood of business. Corporate strategy and planning,
    2   Executive summary                               operations, decision-making, marketing, selling, customer satisfaction and
    3   What has driven application data                business growth all hinge on accurate, available information. In their quest for this
        growth?                                         accuracy and availability, in the 1990s and early part of this century, companies
        Organic business growth                         invested significantly in enterprise resource planning (ERP), customer relationship
        Mergers and acquisitions                        management (CRM) and other applications to collect information from a variety
        Data Multiplier Effect                          of sources to support business operations. This information has been extremely
        Data retention regulations                      valuable over the years.
    6   What are the consequences of
        uncontrolled data growth?                       As time has passed, the information collected has grown by leaps and bounds.
        Increased IT complexity, risks and costs        Business growth, mergers and acquisitions, data retention requirements and the
        Diminished service levels                       Data Multiplier Effect have resulted in a complex data landscape characterized by
        Inadequate disaster recovery                    massive data volume and hidden relationships.

    8   How can you take control of application
                                                        Like any other asset, data must be well managed if it is to continue to deliver
        data growth?
                                                        business value. This is becoming more difficult given unchecked data growth
   11   IBM delivers proven integrated data
                                                        and distribution. What might once have been viewed as an effective strategy for
        management capabilities
        IBM InfoSphere Discovery                        managing enterprise application data, however, is probably no longer able to protect
        IBM Optim Data Growth                           organizations from the negative effects of runaway data growth.
        Managing enterprise data throughout its
        life cycle with IBM solutions                   What are these effects? The most obvious are complexity and risk, along with
   17   Managing data growth – real world               storage and management costs. Data that has accumulated at a significant rate is
        examples                                        highly distributed over multiple applications, databases and platforms creating
   19   Conclusion: Manage enterprise data              complicated data relationships that are difficult to define, understand, control
        throughout its life cycle with IBM              and house. Also, managing years of historical data in production databases can
        solutions                                       impact service levels and disaster recovery initiatives. Expanding online and batch
                                                        processing windows, along with routine maintenance tasks, takes much more time
                                                        and can reduce application availability significantly.
Control application data growth before it controls your business
3




                                                        This white paper describes some of the ways that organizations can address data
                                                        growth issues with the power of integrated data management. Integrated data
                                                        management helps support your information governance initiatives, simplify your
                                                        IT infrastructure, support business continuity and increase the business value of
                                                        your enterprise applications.


                                                        Companies need capabilities for identifying data assets and relationships, assessing
                                                        data growth and implementing tiered storage strategies— capabilities that integrated
                                                        data management can provide. It is important to classify enterprise data, understand
                                                        data relationships and define service levels. Database archiving has proven effective
                                                        in managing continued application data growth especially when it is combined with
                                                        data discovery.


                                                        In particular, the combination of IBM® InfoSphere™ Discovery and the IBM® Optim™
                                                        Data Growth Solution provides proven capabilities for classifying, controlling and
                                                        managing enterprise data cost-effectively throughout the data life cycle. With the
                                                        capabilities that IBM InfoSphere and IBM Optim offer for aligning integrated data
                                                        management with business objectives, your organization will be better positioned to
                                                        archive data effectively, improve service levels, reduce risk and control costs.


What has driven application data
growth?
                                                        Many factors have caused enterprise application data to accumulate at an almost
                                                        unbelievable rate. And this growth is expected to continue. IDC estimates that 45
                                                        GB of data currently exists for each person on the planet: that’s a mind-blowing
                                                        281 billion gigabytes in total. While a mere 5 percent of that data will end up in
                                                        enterprise data servers, it is forecast to grow at a staggering 60 percent per year,
                                                        resulting in 14 exabytes of corporate data by 20111. So, what are some of the
                                                        underlying factors that have driven application data growth?
Control application data growth before it controls your business
4




Organic business growth                                 Organic business growth is the growth that occurs when companies increase output
                                                        and enhance sales, bringing about profits generated in the company. This growth
                                                        also generates data— lots of it — as a natural part of the daily business activities
                                                        related to heightened productivity and more sales. Data from ERP and CRM
                                                        systems plays a big role in this growth, but new business intelligence, planning,
                                                        analysis and performance management applications are also significant players in
                                                        the data explosion. Put all of these factors together, and it is quite possible that your
                                                        organization’s systems are collecting millions of new transactions with countless new
                                                        relationships every day!


Mergers and acquisitions                                Mergers and acquisitions have also driven data growth. Over the past decade,
                                                        businesses increasingly have been using mergers and acquisitions to expand and
                                                        increase market share. As a result, the organization inherits the applications of the
                                                        acquired company — and all of the associated enterprise data.


Data Multiplier Effect                                  Data duplication has significantly contributed to growth statistics. Cloning or
                                                        copying a production database to support various other functions in an organization
                                                        or for application development and testing initiatives is a common business
                                                        practice. Organizations maintain several backup copies of critical data or implement
                                                        mirrored databases to provide assurance against data loss. Then there are the
                                                        disaster recovery plans that require data duplication to store critical data in an
                                                        alternate location. All of this duplication has created what is known as the “Data
                                                        Multiplier Effect.”


                                                        As data is duplicated, storage and maintenance costs increase proportionally. The
                                                        Data Multiplier Effect is the result of multiplying every gigabyte (GB) of data in
                                                        a production database by the number of replicated copies. The resulting figure
                                                        represents the company’s total data burden— and it is usually a higher number than
                                                        managers expect and often not even calculated as part of data growth measures
                                                        because it is not “new.”
Control application data growth before it controls your business
5




                                                        For example, suppose that a modestly sized production database contains 200
                                                        GB of data. When the production database is copied for backup, disaster recovery,
                                                        testing, development and quality control, the total data burden increases from 200
                                                        GB to 1200 GB, or 1.2 terabytes (TB). This is illustrated in Figure 1.

                                                         Actual Data Burden = Size of production database + all replicated clones


                                                                                              200 GB      Production            200 GB      Test


                                                                                                      200 GB      Backup                200 GB      Development

                                                               1200 GB Total
                                                                          al
                                                                                                             200 GB      Disaster               200 GB     Quality
                                                                                                                         Recovery                          Control




                                                        Figure 1. The Data Multiplier Effect is the result of multiplying every GB of data in a production environment
                                                        by the number of replicated copies.




Data retention regulations                              Compounding data growth challenges are the global data retention regulations
                                                        that require the management and storage of different types of data for extended
                                                        periods of time. Corporate policy or government regulations often require that
                                                        data remain easily accessible for specified periods of time and sometimes specify
                                                        disposal requirements. Some of these policies and laws are intended to preserve
                                                        the accuracy and transparency of business records to prevent accounting scandals.
                                                        Companies might need to protect corporate interests by retrieving historical records
                                                        to satisfy audit inquiries and resolve claims. Retention requirements carry strict
                                                        penalties for non-compliance.
Control application data growth before it controls your business
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                                                        In the U.S., some of the most commonly recognized regulations are HIPAA
                                                        (the Health Insurance Portability and Accountability Act), which requires that
                                                        healthcare organizations retain original medical records for a minimum of five
                                                        years and in many cases, decades, and the Sarbanes-Oxley Act, which requires that
                                                        corporate accountants retain specific records for a minimum of five years. There
                                                        are many others— in 2008, there were 10,000 federal, state and local regulations
                                                        governing the preservation of data— and that was before the financial crisis. More
                                                        are sure to follow.


                                                        These regulations are designed to specify the appropriate standards of care for
                                                        managing and retaining corporate information. Organizations are required to
                                                        maintain critical data, keep it accessible and satisfy the demand for documented
                                                        authenticity and accuracy of their records. This has contributed significantly to data
                                                        growth.


What are the consequences of
uncontrolled data growth?
                                                        Your applications are acquiring more data than ever before. On top of years of
                                                        collecting data from transaction-intensive and customer-facing applications, you
                                                        now have business intelligence and business analytics applications adding to the
                                                        accumulation and creating more and new data relationships. Because you rely
                                                        on these applications to support your business operations, managing an ever-
                                                        increasingly complex data landscape is absolutely necessary for controlling costs,
                                                        improving customer satisfaction and enhancing decision making. Otherwise, your
                                                        business operations, your profitability and your ability to maintain a competitive
                                                        advantage will be adversely affected.
Control application data growth before it controls your business
7




                                                        The potential consequences of uncontrolled data growth can affect all areas of
                                                        your enterprise, making it difficult for you to complete critical business processes
                                                        and meet your business objectives. Without an effective strategy for managing
                                                        enterprise application data, it becomes more difficult to address critical business
                                                        issues, including meeting information governance requirements, controlling IT
                                                        infrastructure costs and ensuring business continuity.


Increased IT complexity, risks and costs                Accumulating vast amounts of application data adds complexity, risk and cost to
                                                        your business. As the number of applications that use and access data grows into
                                                        “enterprise systems,” a complicated data ecosystem is created with numerous
                                                        connections and relationships, many of which are hidden or not understood. This
                                                        has created a whole new level of complexity and created an additional challenge for
                                                        managing data— if you don’t understand your data, you can’t control it.


                                                        In addition, unchecked data growth slows transaction processing and increases the
                                                        time it takes to perform routine maintenance. An overburdened IT infrastructure
                                                        trying to access data that is widely distributed in applications, databases, systems
                                                        and platforms places a strain on capacity, slows operations and jeopardizes
                                                        customer satisfaction. Boosting processing capacity and tuning the database can
                                                        provide some relief, but only temporarily.


                                                        The cost of storing your data also increases substantially. The Data Multiplier
                                                        Effect is in full force. Not only must you expand storage capacity for transaction
                                                        processing and business intelligence, but you must also increase capacity for all
                                                        cloned environments. Purchasing additional storage in general is a small percentage
                                                        of the storage costs. Managing the storage is where the real money is spent and
                                                        it leaves many companies in a perpetual game of catch-up. An organization can
                                                        spend millions of dollars annually on overall storage costs. None of which addresses
                                                        the root cause of the problem— rapid, uncontrolled data growth.
Control application data growth before it controls your business
8




Diminished service levels                               Maintaining databases that contain years of historical data spread all over your
                                                        organization slows response time and impedes access to current information. With
                                                        too much information to sift through, routine reports take longer to run. Business
                                                        analysis queries also require more time to complete, limiting your ability to make
                                                        accurate, timely decisions.


                                                        Continued uncontrolled data growth affects functional processes, such as
                                                        financial period closeouts or delivery scheduling. Service levels decline, eroding
                                                        the customer loyalty you have worked so hard to develop. Backup and recovery
                                                        windows are stretched to the point where system availability is seriously threatened.
                                                        Upgrade and migration projects are more likely to cause costly business disruptions.
                                                        Without a method for managing ongoing data growth, it becomes increasingly
                                                        difficult to achieve your business objectives.


Inadequate disaster recovery                            Disaster recovery is a high organization priority especially in the wake of the man-
                                                        made and natural disasters of this decade. When disaster strikes, the key strategy
                                                        is to get your most important systems operational as quickly as possible. But when
                                                        you have overloaded databases, all of the data (both current and historical) must
                                                        be restored just to resume processing for today’s transactions. When historical
                                                        information is stored with current information, the time to complete the recovery
                                                        process can increase by hours or even days.


How can you take control of
application data growth?
                                                        Your enterprise applications simply must deliver measurable business value. So,
                                                        how can you manage data growth and capitalize on your investment? The answer
                                                        rests in understanding your data and its relationships and then aligning continuous
                                                        control of your application data with your business objectives. Both are possible
                                                        with integrated data management.
Control application data growth before it controls your business
9




                                                        Integrated data management aligns application data management with business
                                                        objectives, helping to optimize performance, control costs and reduce risks. It
                                                        includes data discovery and archiving capabilities, so you can identify data and its
                                                        relationships in disparate systems, segregate historical from current data and store it
                                                        securely and cost-effectively.


                                                        The following capabilities are necessary for effective integrated data management:


                                                        •	 Assess application data growth and tiered storage strategies. With proven
                                                           capabilities for assessing your data, you can easily identify the applications
                                                           where data is accumulating the fastest. Gaining a complete understanding of
                                                           which areas are accumulating the most information allows you to apply the most
                                                           effective storage strategy. Assessing your data enables you to be proactive with
                                                           integrated data management so you can identify and address potential problems
                                                           before they impair business results.

                                                        •	 Identify data assets and discover data relationships. You cannot manage data
                                                           if you do not understand it, so it is critical that you first document your existing
                                                           data landscape using data discovery. Data discovery analyzes data values and data
                                                           patterns to identify the relationships that link disparate data elements into logical
                                                           units of information, or “business objects” (such as customer, patient or invoice).
                                                           These business objects provide essential input for archiving.

                                                        •	 Classify data and define service levels. After you have discovered and
                                                           analyzed your data relationships and business objects, you can classify each type
                                                           of data record or business object and define the appropriate level of performance
                                                           for each type. For example, current transactions are the highest priority, often
                                                           requiring sub-second throughput. Data with a lower service requirement can be
                                                           safely moved to a somewhat slower, but less expensive environment.
Control application data growth before it controls your business
10




                                                        •	 Initiate archiving as a best practice. Archiving capabilities are an essential
                                                           part of an integrated data management solution for controlling data growth.
                                                           Database archiving enables you to segregate and remove historical data safely
                                                           from the production environment, freeing valuable capacity for priority business
                                                           needs. When you implement a policy-driven archiving strategy, based on the age,
                                                           usage and status of the data, you are able to manage each class of data according
                                                           to its unique service requirements.

                                                        •	 Store enterprise data cost-effectively. Storing archived data according to its
                                                           evolving business value is a logical component of an integrated data management
                                                           strategy. Take three-tier classification, for example. Current transactions are main-
                                                           tained in high-speed, primary storage. Reporting data is relocated to mid-tier
                                                           storage. Reference data is retained on a secure WORM (Write Once, Read Many)
                                                           device, keeping it available if an audit request should arise. When you implement
                                                           a tiered storage strategy, you can reclaim capacity and maximize the value of
                                                           your existing storage infrastructure. Storage alone is only part of the answer. The
                                                           combination of an archiving and storage strategy ensures that the right data is in
                                                           the right place, retaining access to the information in a way that will comply with
                                                           regulatory requirements.

                                                        •	 Promote data accessibility. Decision makers must have access to data, whether
                                                           it is current or historical. With a comprehensive integrated data management
                                                           solution, those decision makers can access the right information at the right time.
                                                           Authorized business users must be able to query and browse all active, inactive
                                                           and reference data. Reliable access makes it possible to generate reports and
                                                           respond quickly to audit and discovery requests. If additional business processing
                                                           becomes a requirement, you must be able to restore archived transactions in
                                                           bulk or individually as required.
Control application data growth before it controls your business
11




                                                        •	 Manage	data	retirement.	It	is	imperative	that	organizations	control	the	retirement	
                                                           process to help ensure that data is eliminated at the end of the required retention
                                                           period. Effective integrated data management makes it possible to automate both
                                                           retention and retirement, while still offering the capability to remove data manu-
                                                           ally. Applying suitable and secure methods for data disposal allows you to prevent
                                                           your information assets from becoming liabilities.


IBM delivers proven integrated
data management capabilities
                                                        You invest millions of dollars in your enterprise applications and the supporting
                                                        infrastructure to promote optimal operating performance, improve decision-making
                                                        and gain a competitive advantage. IBM provides integrated data management
                                                        solutions that can help you derive the most business value for your enterprise.



IBM InfoSphere Discovery                                IBM InfoSphere Discovery prepares you with the information you need about
                                                        your data so that you are ready for archiving. InfoSphere Discovery automates the
                                                        identification and definition of data relationships in the complex, heterogeneous
                                                        environments prevalent in IT today. Covering every kind of data relationship — from
                                                        simple to complex— InfoSphere Discovery provides a 360° view of your data assets
                                                        by analyzing the data itself.


                                                        Without an automated process to identify data relationships and define business
                                                        objects, organizations can spend months performing manual analysis— with no
                                                        assurance of completeness or accuracy. InfoSphere Discovery, on the other hand,
                                                        automatically and accurately identifies relationships and defines business objects in
                                                        a fraction of the time required using manual or profiling approaches.
Control application data growth before it controls your business
12




                                                        Standard relationships are defined directly to your database catalog. In more
                                                        complicated cases, however, data relationships are not clearly visible. Application-
                                                        defined relationships, for instance, are not contained in the database catalog but
                                                        instead are enforced through the processing logic of the application itself. In other
                                                        situations, complex business rules might have been applied to transform source
                                                        data as it was moved to a target system.


                                                        InfoSphere Discovery analyzes the data values and patterns from one or more
                                                        sources to capture these hidden relationships and bring them clearly into view.
                                                        Applying heuristics and sophisticated algorigthms, it performs a full range of data
                                                        analysis techniques: single-source and cross-source data overlap and relationship
                                                        analysis, advanced matching key discovery, transformation logic discovery and more.
                                                        It accomodates the widest range of enterprise data sources: relational databases,
                                                        hierarchical databases and any structured data source represented in text file
                                                        format.


                                                        Because it provides accurate representation of business objects to be archived,
                                                        InfoSphere Discovery is the perfect complement to the IBM Optim Data Growth
                                                        Solution. For example, it identifies both database-defined and application-managed
Control application data growth before it controls your business
13




                                                        relationships for the archive business object. In addition, it automatically groups
                                                        database tables into business objects (Figure 2) that form the basis of Optim Data
                                                        Growth service definitions and requests.




                                                                                                                     Payments




                                                            PeopleSoft / DB2                   Siebel / Oracle                    Custom App /
                                                                                                                                   any DBMS
                                                        Figure 2. InfoSphere Discovery automates the grouping of tables into business objects that form the basis
                                                        for IBM Optim service definitions and requests.



                                                        When you use InfoSphere Discovery and Optim Data Growth together, your
                                                        organization can quickly and easily implement best-practice archiving capabilities,
                                                        reducing storage requirements and delivering substantial cost savings.
Control application data growth before it controls your business
14




IBM Optim Data Growth                                   The IBM Optim Data Growth solution is a scalable enterprise solution that can
                                                        help meet your evolving needs. From small to large organizations, from single
                                                        applications to global business centers, data management is streamlined using a
                                                        consistent proven archiving strategy.


                                                        Optim Data Growth helps you manage application data growth in your enterprise,
                                                        which, in turn, can improve application service levels, mitigate risk and control
                                                        costs. With Optim Data Growth, you can:


                                                        •	 Simplify	integrated	data	management	to	accelerate	business-critical	projects.

                                                        •	 Provide	open	access	to	current	and	archived	data.

                                                        •	 Complete	easier	upgrades.

                                                        •	 Reduce	storage	management	costs.

                                                        •	 Profit	from	superior	application	performance	and	availability.	

                                                        By streamlining your application databases, Optim Data Growth provides what you
                                                        need to deliver exceptional service to business units and profit from the superior
                                                        performance and availability. Key business processes that are imperative to your
                                                        organization are completed on time. And with continuous access to your data,
                                                        decision makers get the information they need, when and how they need it.


                                                        Optim Data Growth also helps organizations control the costs of managing data
                                                        growth. It simplifies complex infrastructures so that key IT processes require fewer
                                                        resources (Figure 3). With Optim Data Growth, you can reclaim storage capacity,
                                                        reduce the cost of maintaining storage and take advantage of a cost-effective data
Control application data growth before it controls your business
15




                                                        growth management strategy. Optim Data Growth supports all major enterprise
                                                        databases, operating systems and the most popular ERP and CRM applications in
                                                        use today, along with your custom applications.

                                                                                                                             Archives




                                                                                                                Reference
                                                                                                                  Data                   Historical Data
                                                                Production             Archive

                                                                   Inactive
                                                                     Data

                                                                                                Retrieve
                                                                  Active                                                 Reporting
                                                             Application Data
                                                                                                                           Data


                                                                                   Open A
                                                                                        Access to Applic tion Data
                                                                                                  Application Data
                                                                                                       c i
                                                                                                       cati    aa




                                                          Report Writer             XML             ODBC / JDBC            Application             Mashup




                                                        Figure 3. With Optim Data Growth, you can segregate inactive application data from current activity, safely
                                                        remove it to a secure archive and keep it accessible with or without the use of the original application.
Control application data growth before it controls your business
16




Managing enterprise data throughout its life            With InfoSphere Discovery and Optim Data Growth, IBM provides capabilities for
cycle with IBM solutions                                controlling your application data from requirements to retirement. By implementing
                                                        a proven integrated data management strategy, you take command of your mission-
                                                        critical data throughout its entire life cycle and realize measurable benefits for your
                                                        organization:


                                                        •	 Discover. Before archiving and storage initiatives can begin, you must first have
                                                           a deep understanding of your existing data assets. Most organizations execute
                                                           their business processes over multiple, interrelated applications, databases and
                                                           platforms. And without explicit information to describe how data elements are
                                                           related across these systems, managers have limited insight into critical informa-
                                                           tion assets. InfoSphere Discovery automates the complex process of discovery,
                                                           providing broader coverage and greater accuracy than manual data inspection
                                                           methods could begin to offer. It uses sophisticated data analysis techniques to
                                                           capture both database-defined and application-managed relationships that make
                                                           up the business object so that it is ready for archiving.

                                                        •	 Archive. Database archiving is a recognized best practice. Once separated from
                                                           current activity, inactive application data is safely moved to a secure archive.
                                                           Optim Data Growth manages your data at the transaction, or business object
                                                           level— such as service orders, payments or shipments— enabling you to define the
                                                           policies and criteria for moving these transactions into an archive. With ongoing
                                                           archiving, you can manage continued data growth, reduce costs, simplify mainte-
                                                           nance, speed disaster recovery and ultimately reverse the Data Multiplier Effect.

                                                        •	 Store. With Optim Data Growth, you determine the appropriate storage loca-
                                                           tion for each class of application data, based on its business value and access
                                                           requirements. Utilizing a tiered storage strategy, you reclaim capacity by storing
                                                           only current transactions in the high-performance production environment. Your
                                                           reference and reporting data can be stored safely in near-line or offline storage.
                                                           Tiered storage strategies organize your data cost-effectively, based on its business
                                                           value, and help you manage your rapid data growth.
Control application data growth before it controls your business
17




                                                        •	 Access.	Optim	Data	Growth	delivers	access	to	the	information	you	need,	when	
                                                           and how you need it. With capabilities to query, browse and generate standard
                                                           or custom reports, you can respond quickly and accurately to audit or discovery
                                                           requests. Optim Data Growth supports a broad range of methods to access
                                                           archived data. Application-based access offers a consolidated view of current
                                                           and historical information with the existing application interface. With “self-
                                                           help” data access, users can continue to rely on existing skills and spreadsheet
                                                           and reporting tools. Application-independent access utilizes industry standards,
                                                           methods and reporting tools to access archived business transactions without
                                                           impairing online transaction processing performance and enables application
                                                           retirement efforts.

                                                        •	 Retire. A comprehensive retention compliance strategy must include a means for
                                                           disposal. With Optim Data Growth, you can control and automate data retirement
                                                           when retention periods expire. You minimize the risks associated with retaining
                                                           records longer than the stipulated time period. Whether you choose to automate
                                                           the process for increased efficiency or manually select archived transactions for
                                                           retirements, you can retain only necessary information in primary databases and
                                                           archives.


Managing data growth – real world
examples
                                                        Many clients have realized measurable benefits from implementing InfoSphere
                                                        Discovery and Optim Data Growth to effectively manage enterprise data. One
                                                        client, one of the world’s foremost credit card companies, had watched its reward
                                                        program database grow from a single database to 50 databases over the course
                                                        of many years. As a result, global changes to the reward program now must span
                                                        all 50 databases, making updates and changes extremely difficult and slow, if not
                                                        impossible.
Control application data growth before it controls your business
18




                                                        The company deployed InfoSphere Discovery software to accelerate the process of
                                                        data map discovery and to automate the discovery of the complex relationships and
                                                        transformations that exist between the older systems and the master data system.
                                                        Using Discovery reduced the time for the first set of mappings from an estimated
                                                        time of 560 person-hours to only 54 person-hours and reduced elapsed time from
                                                        over 26 weeks to only 2 weeks of work.


                                                        For another client in the construction, mining and services industry, data growth
                                                        was negatively affecting the performance of its ERP system. Response time for
                                                        online transaction processing had declined noticeably, and longer batch processing
                                                        windows made it more difficult to meet service levels for month-end close and
                                                        other financial business processes. These issues were having a serious impact on
                                                        the success of the business. Compounding the problem was a planned upgrade
                                                        to the latest version of the ERP system. With Optim Data Growth, the company
                                                        was able to reduce the database size and accommodate target goals for completing
                                                        the upgrade and production cutover in a single weekend. Improved application
                                                        service levels now support business users and daily operations and fully integrated
                                                        archiving capabilities aligned with business policies manage application data.


                                                        Similarly, the European subsidiary of a global client that manufacturers electronic
                                                        and high-technology products for personal and institutional use needed to
                                                        integrate and consolidate data and processes with other European entities to
                                                        improve service levels and operational efficiencies. Using the Optim Data Growth
                                                        solution, the client reduced database size by 30% and increased application
                                                        availability by archiving historical transactions to shorten time to complete 19,000
                                                        daily batch processes by 75%.
Control application data growth before it controls your business
19




Conclusion: Manage enterprise
data throughout its life cycle with
IBM solutions
                                                        With the InfoSphere Discovery and Optim Data Growth solutions, IBM provides
                                                        capabilities for controlling your application data from requirements to retirement.
                                                        By implementing a proven integrated data management strategy, you take command
                                                        of your mission-critical data throughout its entire life cycle and realize measurable
                                                        benefits for your entire organization:


                                                        •	 Reduction	of	storage	and	maintenance	costs

                                                        •	 Accelerated	time	to	value	for	critical	initiatives	like	data	integration,	governance	
                                                           and archiving

                                                        •	 The	defining	of	logical	groupings	of	data	that	serve	as	essential	archiving	inputs	

                                                        •	 The	satisfaction	of	information	regulatory	requirements

                                                        •	 Simplified	IT	infrastructure

                                                        •	 Support	for	business	continuity	

                                                        •	 Increased	business	value	for	your	enterprise	applications
Control application data growth before it controls your business
20




About IBM InfoSphere solutions
                                                        Business optimization requires information that is accurate, complete, in context
                                                        and actionable. Achieving this level of trusted business information requires
                                                        transforming, reconciling and maintaining information and delivering it in real time
                                                        to the people, processes and applications that need it. IBM InfoSphere products
                                                        offer the breadth of capabilities required for complete management and delivery of
                                                        trusted business information to ensure competitive success.


About IBM Optim integrated data
management solutions
                                                        IBM Optim Integrated Data Management Solutions offer proven, integrated
                                                        capabilities to manage enterprise application data from requirements to retirement.
                                                        With IBM Optim solutions, teams can share data artifacts (like models, policies and
                                                        metadata) to align data management with business goals and improve collaboration.
                                                        Today, organizations of all types use IBM Optim solutions to improve performance,
                                                        streamline database administration, speed application development and enable
                                                        effective governance. IBM Optim integrated data management solutions deliver
                                                        better business outcomes, at lower cost, with less risk, while providing capabilities
                                                        that scale across enterprise applications, databases and platforms.



For more information
                                                        InfoSphere Discovery complements the value of IBM Information Management
                                                        solutions, including the IBM Infosphere and IBM Optim product portfolios. To
                                                        learn more, contact your IBM sales representative or visit the following Web sites:


                                                        ibm.com/software/data/ips


                                                        ibm.com/software/data/optim-solutions
© Copyright IBM Corporation 2009

    IBM Software Group
    Route 100
    Somers NY 10589
    U.S.A.

    Produced in the United States of America
    08-09
    All Rights Reserved

    IBM, the IBM logo, ibm.com, InfoSphere and
    Optim are trademarks or registered trademarks
    of the IBM Corporation in the United States,
    other countries or both.

    All other company or product names are
    trademarks or registered trademarks of their
    respective owners.

    References in this publication to IBM products,
    programs or services do not imply that IBM
    intends to make them available in all countries
    in which IBM operates or does business.

    Endnotes

  1 http://www.information-management.com/
    infodirect/2009_129/data_management_
    archiving_storage_disaster_recovery-
    10015658-1.html




IMW14039-USEN-01

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Estuate - Control Application Data Growth

  • 1. Control Application Growth Before it Controls Your Business Thank you for downloading this white paper. Data growth is a significant challenge for most Fortune 1000 companies. The drivers of data growth are organic business growth, mergers and acquisitions, data retention requirements and something the author of this white paper refers to as the “Data Multiplier Effect.” Too much data can result in data cholesterol, which has the impact of slowing processes down; it clogs the arteries of the business. Throwing more hardware and storage at the problem has been the standard approach for the past decade. But, data volumes are so large now that there are costly business impacts across the company that more hardware simply won’t address. We believe this white paper will be valuable to you because it outlines the drivers of data growth and explains the consequences of uncontrolled data growth. More importantly, it demonstrates how to take control of application growth, and shares examples of how other companies have achieved amazing results by tackling this problem. About Estuate Headquartered in Silicon Valley, Estuate is a global information technology services company that specializes in assisting companies to establish and improve enterprise data management strategies and best practices. Estuate is IBM’s go-to partner for the implementation IBM® Optim Solutions for custom applications, Oracle E-Business Suite, PeopleSoft, Siebel and JD Edwards. We have expertise on distributive platforms and IBM mainframes. Estuate is a one of the early partners involved in Oracle to DB2 migration program. We work closely with IBM account teams to meet our mutual clients' Enterprise Data Management needs. For more information, please contact Marc Hebert Estuate’s COO marc@estuate.com 510-468-7132 www.estuate.com
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  • 3. Control application data growth before it controls your business 2 Executive summary Contents Information is the lifeblood of business. Corporate strategy and planning, 2 Executive summary operations, decision-making, marketing, selling, customer satisfaction and 3 What has driven application data business growth all hinge on accurate, available information. In their quest for this growth? accuracy and availability, in the 1990s and early part of this century, companies Organic business growth invested significantly in enterprise resource planning (ERP), customer relationship Mergers and acquisitions management (CRM) and other applications to collect information from a variety Data Multiplier Effect of sources to support business operations. This information has been extremely Data retention regulations valuable over the years. 6 What are the consequences of uncontrolled data growth? As time has passed, the information collected has grown by leaps and bounds. Increased IT complexity, risks and costs Business growth, mergers and acquisitions, data retention requirements and the Diminished service levels Data Multiplier Effect have resulted in a complex data landscape characterized by Inadequate disaster recovery massive data volume and hidden relationships. 8 How can you take control of application Like any other asset, data must be well managed if it is to continue to deliver data growth? business value. This is becoming more difficult given unchecked data growth 11 IBM delivers proven integrated data and distribution. What might once have been viewed as an effective strategy for management capabilities IBM InfoSphere Discovery managing enterprise application data, however, is probably no longer able to protect IBM Optim Data Growth organizations from the negative effects of runaway data growth. Managing enterprise data throughout its life cycle with IBM solutions What are these effects? The most obvious are complexity and risk, along with 17 Managing data growth – real world storage and management costs. Data that has accumulated at a significant rate is examples highly distributed over multiple applications, databases and platforms creating 19 Conclusion: Manage enterprise data complicated data relationships that are difficult to define, understand, control throughout its life cycle with IBM and house. Also, managing years of historical data in production databases can solutions impact service levels and disaster recovery initiatives. Expanding online and batch processing windows, along with routine maintenance tasks, takes much more time and can reduce application availability significantly.
  • 4. Control application data growth before it controls your business 3 This white paper describes some of the ways that organizations can address data growth issues with the power of integrated data management. Integrated data management helps support your information governance initiatives, simplify your IT infrastructure, support business continuity and increase the business value of your enterprise applications. Companies need capabilities for identifying data assets and relationships, assessing data growth and implementing tiered storage strategies— capabilities that integrated data management can provide. It is important to classify enterprise data, understand data relationships and define service levels. Database archiving has proven effective in managing continued application data growth especially when it is combined with data discovery. In particular, the combination of IBM® InfoSphere™ Discovery and the IBM® Optim™ Data Growth Solution provides proven capabilities for classifying, controlling and managing enterprise data cost-effectively throughout the data life cycle. With the capabilities that IBM InfoSphere and IBM Optim offer for aligning integrated data management with business objectives, your organization will be better positioned to archive data effectively, improve service levels, reduce risk and control costs. What has driven application data growth? Many factors have caused enterprise application data to accumulate at an almost unbelievable rate. And this growth is expected to continue. IDC estimates that 45 GB of data currently exists for each person on the planet: that’s a mind-blowing 281 billion gigabytes in total. While a mere 5 percent of that data will end up in enterprise data servers, it is forecast to grow at a staggering 60 percent per year, resulting in 14 exabytes of corporate data by 20111. So, what are some of the underlying factors that have driven application data growth?
  • 5. Control application data growth before it controls your business 4 Organic business growth Organic business growth is the growth that occurs when companies increase output and enhance sales, bringing about profits generated in the company. This growth also generates data— lots of it — as a natural part of the daily business activities related to heightened productivity and more sales. Data from ERP and CRM systems plays a big role in this growth, but new business intelligence, planning, analysis and performance management applications are also significant players in the data explosion. Put all of these factors together, and it is quite possible that your organization’s systems are collecting millions of new transactions with countless new relationships every day! Mergers and acquisitions Mergers and acquisitions have also driven data growth. Over the past decade, businesses increasingly have been using mergers and acquisitions to expand and increase market share. As a result, the organization inherits the applications of the acquired company — and all of the associated enterprise data. Data Multiplier Effect Data duplication has significantly contributed to growth statistics. Cloning or copying a production database to support various other functions in an organization or for application development and testing initiatives is a common business practice. Organizations maintain several backup copies of critical data or implement mirrored databases to provide assurance against data loss. Then there are the disaster recovery plans that require data duplication to store critical data in an alternate location. All of this duplication has created what is known as the “Data Multiplier Effect.” As data is duplicated, storage and maintenance costs increase proportionally. The Data Multiplier Effect is the result of multiplying every gigabyte (GB) of data in a production database by the number of replicated copies. The resulting figure represents the company’s total data burden— and it is usually a higher number than managers expect and often not even calculated as part of data growth measures because it is not “new.”
  • 6. Control application data growth before it controls your business 5 For example, suppose that a modestly sized production database contains 200 GB of data. When the production database is copied for backup, disaster recovery, testing, development and quality control, the total data burden increases from 200 GB to 1200 GB, or 1.2 terabytes (TB). This is illustrated in Figure 1. Actual Data Burden = Size of production database + all replicated clones 200 GB Production 200 GB Test 200 GB Backup 200 GB Development 1200 GB Total al 200 GB Disaster 200 GB Quality Recovery Control Figure 1. The Data Multiplier Effect is the result of multiplying every GB of data in a production environment by the number of replicated copies. Data retention regulations Compounding data growth challenges are the global data retention regulations that require the management and storage of different types of data for extended periods of time. Corporate policy or government regulations often require that data remain easily accessible for specified periods of time and sometimes specify disposal requirements. Some of these policies and laws are intended to preserve the accuracy and transparency of business records to prevent accounting scandals. Companies might need to protect corporate interests by retrieving historical records to satisfy audit inquiries and resolve claims. Retention requirements carry strict penalties for non-compliance.
  • 7. Control application data growth before it controls your business 6 In the U.S., some of the most commonly recognized regulations are HIPAA (the Health Insurance Portability and Accountability Act), which requires that healthcare organizations retain original medical records for a minimum of five years and in many cases, decades, and the Sarbanes-Oxley Act, which requires that corporate accountants retain specific records for a minimum of five years. There are many others— in 2008, there were 10,000 federal, state and local regulations governing the preservation of data— and that was before the financial crisis. More are sure to follow. These regulations are designed to specify the appropriate standards of care for managing and retaining corporate information. Organizations are required to maintain critical data, keep it accessible and satisfy the demand for documented authenticity and accuracy of their records. This has contributed significantly to data growth. What are the consequences of uncontrolled data growth? Your applications are acquiring more data than ever before. On top of years of collecting data from transaction-intensive and customer-facing applications, you now have business intelligence and business analytics applications adding to the accumulation and creating more and new data relationships. Because you rely on these applications to support your business operations, managing an ever- increasingly complex data landscape is absolutely necessary for controlling costs, improving customer satisfaction and enhancing decision making. Otherwise, your business operations, your profitability and your ability to maintain a competitive advantage will be adversely affected.
  • 8. Control application data growth before it controls your business 7 The potential consequences of uncontrolled data growth can affect all areas of your enterprise, making it difficult for you to complete critical business processes and meet your business objectives. Without an effective strategy for managing enterprise application data, it becomes more difficult to address critical business issues, including meeting information governance requirements, controlling IT infrastructure costs and ensuring business continuity. Increased IT complexity, risks and costs Accumulating vast amounts of application data adds complexity, risk and cost to your business. As the number of applications that use and access data grows into “enterprise systems,” a complicated data ecosystem is created with numerous connections and relationships, many of which are hidden or not understood. This has created a whole new level of complexity and created an additional challenge for managing data— if you don’t understand your data, you can’t control it. In addition, unchecked data growth slows transaction processing and increases the time it takes to perform routine maintenance. An overburdened IT infrastructure trying to access data that is widely distributed in applications, databases, systems and platforms places a strain on capacity, slows operations and jeopardizes customer satisfaction. Boosting processing capacity and tuning the database can provide some relief, but only temporarily. The cost of storing your data also increases substantially. The Data Multiplier Effect is in full force. Not only must you expand storage capacity for transaction processing and business intelligence, but you must also increase capacity for all cloned environments. Purchasing additional storage in general is a small percentage of the storage costs. Managing the storage is where the real money is spent and it leaves many companies in a perpetual game of catch-up. An organization can spend millions of dollars annually on overall storage costs. None of which addresses the root cause of the problem— rapid, uncontrolled data growth.
  • 9. Control application data growth before it controls your business 8 Diminished service levels Maintaining databases that contain years of historical data spread all over your organization slows response time and impedes access to current information. With too much information to sift through, routine reports take longer to run. Business analysis queries also require more time to complete, limiting your ability to make accurate, timely decisions. Continued uncontrolled data growth affects functional processes, such as financial period closeouts or delivery scheduling. Service levels decline, eroding the customer loyalty you have worked so hard to develop. Backup and recovery windows are stretched to the point where system availability is seriously threatened. Upgrade and migration projects are more likely to cause costly business disruptions. Without a method for managing ongoing data growth, it becomes increasingly difficult to achieve your business objectives. Inadequate disaster recovery Disaster recovery is a high organization priority especially in the wake of the man- made and natural disasters of this decade. When disaster strikes, the key strategy is to get your most important systems operational as quickly as possible. But when you have overloaded databases, all of the data (both current and historical) must be restored just to resume processing for today’s transactions. When historical information is stored with current information, the time to complete the recovery process can increase by hours or even days. How can you take control of application data growth? Your enterprise applications simply must deliver measurable business value. So, how can you manage data growth and capitalize on your investment? The answer rests in understanding your data and its relationships and then aligning continuous control of your application data with your business objectives. Both are possible with integrated data management.
  • 10. Control application data growth before it controls your business 9 Integrated data management aligns application data management with business objectives, helping to optimize performance, control costs and reduce risks. It includes data discovery and archiving capabilities, so you can identify data and its relationships in disparate systems, segregate historical from current data and store it securely and cost-effectively. The following capabilities are necessary for effective integrated data management: • Assess application data growth and tiered storage strategies. With proven capabilities for assessing your data, you can easily identify the applications where data is accumulating the fastest. Gaining a complete understanding of which areas are accumulating the most information allows you to apply the most effective storage strategy. Assessing your data enables you to be proactive with integrated data management so you can identify and address potential problems before they impair business results. • Identify data assets and discover data relationships. You cannot manage data if you do not understand it, so it is critical that you first document your existing data landscape using data discovery. Data discovery analyzes data values and data patterns to identify the relationships that link disparate data elements into logical units of information, or “business objects” (such as customer, patient or invoice). These business objects provide essential input for archiving. • Classify data and define service levels. After you have discovered and analyzed your data relationships and business objects, you can classify each type of data record or business object and define the appropriate level of performance for each type. For example, current transactions are the highest priority, often requiring sub-second throughput. Data with a lower service requirement can be safely moved to a somewhat slower, but less expensive environment.
  • 11. Control application data growth before it controls your business 10 • Initiate archiving as a best practice. Archiving capabilities are an essential part of an integrated data management solution for controlling data growth. Database archiving enables you to segregate and remove historical data safely from the production environment, freeing valuable capacity for priority business needs. When you implement a policy-driven archiving strategy, based on the age, usage and status of the data, you are able to manage each class of data according to its unique service requirements. • Store enterprise data cost-effectively. Storing archived data according to its evolving business value is a logical component of an integrated data management strategy. Take three-tier classification, for example. Current transactions are main- tained in high-speed, primary storage. Reporting data is relocated to mid-tier storage. Reference data is retained on a secure WORM (Write Once, Read Many) device, keeping it available if an audit request should arise. When you implement a tiered storage strategy, you can reclaim capacity and maximize the value of your existing storage infrastructure. Storage alone is only part of the answer. The combination of an archiving and storage strategy ensures that the right data is in the right place, retaining access to the information in a way that will comply with regulatory requirements. • Promote data accessibility. Decision makers must have access to data, whether it is current or historical. With a comprehensive integrated data management solution, those decision makers can access the right information at the right time. Authorized business users must be able to query and browse all active, inactive and reference data. Reliable access makes it possible to generate reports and respond quickly to audit and discovery requests. If additional business processing becomes a requirement, you must be able to restore archived transactions in bulk or individually as required.
  • 12. Control application data growth before it controls your business 11 • Manage data retirement. It is imperative that organizations control the retirement process to help ensure that data is eliminated at the end of the required retention period. Effective integrated data management makes it possible to automate both retention and retirement, while still offering the capability to remove data manu- ally. Applying suitable and secure methods for data disposal allows you to prevent your information assets from becoming liabilities. IBM delivers proven integrated data management capabilities You invest millions of dollars in your enterprise applications and the supporting infrastructure to promote optimal operating performance, improve decision-making and gain a competitive advantage. IBM provides integrated data management solutions that can help you derive the most business value for your enterprise. IBM InfoSphere Discovery IBM InfoSphere Discovery prepares you with the information you need about your data so that you are ready for archiving. InfoSphere Discovery automates the identification and definition of data relationships in the complex, heterogeneous environments prevalent in IT today. Covering every kind of data relationship — from simple to complex— InfoSphere Discovery provides a 360° view of your data assets by analyzing the data itself. Without an automated process to identify data relationships and define business objects, organizations can spend months performing manual analysis— with no assurance of completeness or accuracy. InfoSphere Discovery, on the other hand, automatically and accurately identifies relationships and defines business objects in a fraction of the time required using manual or profiling approaches.
  • 13. Control application data growth before it controls your business 12 Standard relationships are defined directly to your database catalog. In more complicated cases, however, data relationships are not clearly visible. Application- defined relationships, for instance, are not contained in the database catalog but instead are enforced through the processing logic of the application itself. In other situations, complex business rules might have been applied to transform source data as it was moved to a target system. InfoSphere Discovery analyzes the data values and patterns from one or more sources to capture these hidden relationships and bring them clearly into view. Applying heuristics and sophisticated algorigthms, it performs a full range of data analysis techniques: single-source and cross-source data overlap and relationship analysis, advanced matching key discovery, transformation logic discovery and more. It accomodates the widest range of enterprise data sources: relational databases, hierarchical databases and any structured data source represented in text file format. Because it provides accurate representation of business objects to be archived, InfoSphere Discovery is the perfect complement to the IBM Optim Data Growth Solution. For example, it identifies both database-defined and application-managed
  • 14. Control application data growth before it controls your business 13 relationships for the archive business object. In addition, it automatically groups database tables into business objects (Figure 2) that form the basis of Optim Data Growth service definitions and requests. Payments PeopleSoft / DB2 Siebel / Oracle Custom App / any DBMS Figure 2. InfoSphere Discovery automates the grouping of tables into business objects that form the basis for IBM Optim service definitions and requests. When you use InfoSphere Discovery and Optim Data Growth together, your organization can quickly and easily implement best-practice archiving capabilities, reducing storage requirements and delivering substantial cost savings.
  • 15. Control application data growth before it controls your business 14 IBM Optim Data Growth The IBM Optim Data Growth solution is a scalable enterprise solution that can help meet your evolving needs. From small to large organizations, from single applications to global business centers, data management is streamlined using a consistent proven archiving strategy. Optim Data Growth helps you manage application data growth in your enterprise, which, in turn, can improve application service levels, mitigate risk and control costs. With Optim Data Growth, you can: • Simplify integrated data management to accelerate business-critical projects. • Provide open access to current and archived data. • Complete easier upgrades. • Reduce storage management costs. • Profit from superior application performance and availability. By streamlining your application databases, Optim Data Growth provides what you need to deliver exceptional service to business units and profit from the superior performance and availability. Key business processes that are imperative to your organization are completed on time. And with continuous access to your data, decision makers get the information they need, when and how they need it. Optim Data Growth also helps organizations control the costs of managing data growth. It simplifies complex infrastructures so that key IT processes require fewer resources (Figure 3). With Optim Data Growth, you can reclaim storage capacity, reduce the cost of maintaining storage and take advantage of a cost-effective data
  • 16. Control application data growth before it controls your business 15 growth management strategy. Optim Data Growth supports all major enterprise databases, operating systems and the most popular ERP and CRM applications in use today, along with your custom applications. Archives Reference Data Historical Data Production Archive Inactive Data Retrieve Active Reporting Application Data Data Open A Access to Applic tion Data Application Data c i cati aa Report Writer XML ODBC / JDBC Application Mashup Figure 3. With Optim Data Growth, you can segregate inactive application data from current activity, safely remove it to a secure archive and keep it accessible with or without the use of the original application.
  • 17. Control application data growth before it controls your business 16 Managing enterprise data throughout its life With InfoSphere Discovery and Optim Data Growth, IBM provides capabilities for cycle with IBM solutions controlling your application data from requirements to retirement. By implementing a proven integrated data management strategy, you take command of your mission- critical data throughout its entire life cycle and realize measurable benefits for your organization: • Discover. Before archiving and storage initiatives can begin, you must first have a deep understanding of your existing data assets. Most organizations execute their business processes over multiple, interrelated applications, databases and platforms. And without explicit information to describe how data elements are related across these systems, managers have limited insight into critical informa- tion assets. InfoSphere Discovery automates the complex process of discovery, providing broader coverage and greater accuracy than manual data inspection methods could begin to offer. It uses sophisticated data analysis techniques to capture both database-defined and application-managed relationships that make up the business object so that it is ready for archiving. • Archive. Database archiving is a recognized best practice. Once separated from current activity, inactive application data is safely moved to a secure archive. Optim Data Growth manages your data at the transaction, or business object level— such as service orders, payments or shipments— enabling you to define the policies and criteria for moving these transactions into an archive. With ongoing archiving, you can manage continued data growth, reduce costs, simplify mainte- nance, speed disaster recovery and ultimately reverse the Data Multiplier Effect. • Store. With Optim Data Growth, you determine the appropriate storage loca- tion for each class of application data, based on its business value and access requirements. Utilizing a tiered storage strategy, you reclaim capacity by storing only current transactions in the high-performance production environment. Your reference and reporting data can be stored safely in near-line or offline storage. Tiered storage strategies organize your data cost-effectively, based on its business value, and help you manage your rapid data growth.
  • 18. Control application data growth before it controls your business 17 • Access. Optim Data Growth delivers access to the information you need, when and how you need it. With capabilities to query, browse and generate standard or custom reports, you can respond quickly and accurately to audit or discovery requests. Optim Data Growth supports a broad range of methods to access archived data. Application-based access offers a consolidated view of current and historical information with the existing application interface. With “self- help” data access, users can continue to rely on existing skills and spreadsheet and reporting tools. Application-independent access utilizes industry standards, methods and reporting tools to access archived business transactions without impairing online transaction processing performance and enables application retirement efforts. • Retire. A comprehensive retention compliance strategy must include a means for disposal. With Optim Data Growth, you can control and automate data retirement when retention periods expire. You minimize the risks associated with retaining records longer than the stipulated time period. Whether you choose to automate the process for increased efficiency or manually select archived transactions for retirements, you can retain only necessary information in primary databases and archives. Managing data growth – real world examples Many clients have realized measurable benefits from implementing InfoSphere Discovery and Optim Data Growth to effectively manage enterprise data. One client, one of the world’s foremost credit card companies, had watched its reward program database grow from a single database to 50 databases over the course of many years. As a result, global changes to the reward program now must span all 50 databases, making updates and changes extremely difficult and slow, if not impossible.
  • 19. Control application data growth before it controls your business 18 The company deployed InfoSphere Discovery software to accelerate the process of data map discovery and to automate the discovery of the complex relationships and transformations that exist between the older systems and the master data system. Using Discovery reduced the time for the first set of mappings from an estimated time of 560 person-hours to only 54 person-hours and reduced elapsed time from over 26 weeks to only 2 weeks of work. For another client in the construction, mining and services industry, data growth was negatively affecting the performance of its ERP system. Response time for online transaction processing had declined noticeably, and longer batch processing windows made it more difficult to meet service levels for month-end close and other financial business processes. These issues were having a serious impact on the success of the business. Compounding the problem was a planned upgrade to the latest version of the ERP system. With Optim Data Growth, the company was able to reduce the database size and accommodate target goals for completing the upgrade and production cutover in a single weekend. Improved application service levels now support business users and daily operations and fully integrated archiving capabilities aligned with business policies manage application data. Similarly, the European subsidiary of a global client that manufacturers electronic and high-technology products for personal and institutional use needed to integrate and consolidate data and processes with other European entities to improve service levels and operational efficiencies. Using the Optim Data Growth solution, the client reduced database size by 30% and increased application availability by archiving historical transactions to shorten time to complete 19,000 daily batch processes by 75%.
  • 20. Control application data growth before it controls your business 19 Conclusion: Manage enterprise data throughout its life cycle with IBM solutions With the InfoSphere Discovery and Optim Data Growth solutions, IBM provides capabilities for controlling your application data from requirements to retirement. By implementing a proven integrated data management strategy, you take command of your mission-critical data throughout its entire life cycle and realize measurable benefits for your entire organization: • Reduction of storage and maintenance costs • Accelerated time to value for critical initiatives like data integration, governance and archiving • The defining of logical groupings of data that serve as essential archiving inputs • The satisfaction of information regulatory requirements • Simplified IT infrastructure • Support for business continuity • Increased business value for your enterprise applications
  • 21. Control application data growth before it controls your business 20 About IBM InfoSphere solutions Business optimization requires information that is accurate, complete, in context and actionable. Achieving this level of trusted business information requires transforming, reconciling and maintaining information and delivering it in real time to the people, processes and applications that need it. IBM InfoSphere products offer the breadth of capabilities required for complete management and delivery of trusted business information to ensure competitive success. About IBM Optim integrated data management solutions IBM Optim Integrated Data Management Solutions offer proven, integrated capabilities to manage enterprise application data from requirements to retirement. With IBM Optim solutions, teams can share data artifacts (like models, policies and metadata) to align data management with business goals and improve collaboration. Today, organizations of all types use IBM Optim solutions to improve performance, streamline database administration, speed application development and enable effective governance. IBM Optim integrated data management solutions deliver better business outcomes, at lower cost, with less risk, while providing capabilities that scale across enterprise applications, databases and platforms. For more information InfoSphere Discovery complements the value of IBM Information Management solutions, including the IBM Infosphere and IBM Optim product portfolios. To learn more, contact your IBM sales representative or visit the following Web sites: ibm.com/software/data/ips ibm.com/software/data/optim-solutions
  • 22. © Copyright IBM Corporation 2009 IBM Software Group Route 100 Somers NY 10589 U.S.A. Produced in the United States of America 08-09 All Rights Reserved IBM, the IBM logo, ibm.com, InfoSphere and Optim are trademarks or registered trademarks of the IBM Corporation in the United States, other countries or both. All other company or product names are trademarks or registered trademarks of their respective owners. References in this publication to IBM products, programs or services do not imply that IBM intends to make them available in all countries in which IBM operates or does business. Endnotes 1 http://www.information-management.com/ infodirect/2009_129/data_management_ archiving_storage_disaster_recovery- 10015658-1.html IMW14039-USEN-01