LocalDeliverySolutions

Information system for
Local delivery & courier companies
Specialized software
♦ Client delivery orders
♦ Dispatch
♦ Rating
♦ Billing
♦ Integrated accounting
♦ Etc...
Personalized services
♦ Consulting
♦ Customized software development
♦ Software people that know transportation
♦ Affordable and efficent solutions for small &
medium companies
Integrated web application
♦ On-line client delivery order
♦ On-line shipment status
♦ On-line proof of delivery
Pc Plus Software, Inc.
9125, Pascal-Gagnon; Suite 201
Montréal, Qc
Canada H1P 1Z4
Tél: (514) 333-1866
Fax: (514) 333-7599
Email: info@pcplus.ca

INFORMATION
SYSTEMS
FOR LOCAL DELIVERY &
COURIER COMPANIES
It is a pleasure to present our software solution for
local delivery & courier companies.
Regardless the size of your enterprise, we have a so-
lution for you.
If you are a one-man operation shop, a small-to-
medium enterprise or even a bigger company, we
have software solutions to help your progression.
Our software integrates several specialized tools and
modules in order to help you in all your business
activities, such as transport orders, dispatch, rating,
invoicing and accounting.
We are also providing you with our consulting,
integration and software programming services. Our
technical expertise, allied to our transportation
knowledge, allow us to assist you in any of your
information system projects.
Allow us to become your information system partners
and to help your company grow.
Eric Crespin
Vice-President, Software
PC PLUS Inc.
Proud makers of the VIVA!Soft quality software
SUMMARY
Software
Windows environment
Graphical interface
Easy to use
A lot of flexibility
Operation
Accounting
Web
Sales
Our services
Consulting
Integration
Internet
Customized programming
About us
There for more than 15 years
We know transport
Experience
Professionalism
© PC Plus Inc. For information: info@pcplus.ca or (514) 333-1866

A complete and integrated in-
formation sytem for
local delivery companies
Functions summary
SHIP ORDERS
Quick and easy ship orders entry,
On-line ship order entry for the clients. Ad-
dresses (pickup & deliveries) database by client.
Flexible setup for various services, zones, etc…
Link with accounting for complete client’s account
control. Etc...
DISPATCH
Quick and efficient dispatch screen. Complete
shipments history. Automatic update of the web
shipment status. Automatic client notification by
email, etc..
RATING & BILLING
Flexible management of rates by client. Zones
by postal code (zip) or city. Automatic cost calcu-
lation for brokers. Invoices can be sent by email
with proof of deliveries, etc…
ACCOUNTING
Accounts receivable, accounts payables, Gen-
eral-ledger, Financial statements, Profit analysis,
Aging, Sales commissions report, etc...
And a lot more...
VIVA!Soft is a Windows based software that integrates several functions and modules to offer you a
complete solution. It also integrates web functions to allow your clients to send you ship orders,
to track the status of their shipment and to get their proof of delivery.

CLIENT SHIP ORDER
BY PHONE OR VIA INTERNET
When a client calls to give you a ship order, this order can be entered by anyone in your office and it becomes accessible for
the dispatch. The ship orders entry screen is designed to be quick and efficient. The recurrent addresses are quickly ac-
cessible in order to optimize the input. The client credit information also warns the users about the current status of the cli-
ent.
As an alternative, your client can also
send you his ship order through your se-
cure internet web site.
As soon the order is entered by your cli-
ent, it becomes visible internally to the
dispatch.

DISPATCH
Quick & efficient
This screen allows your dispatcher to quickly visualize the status of each shipment. The different color
codes can be configured by user. It allows the dispatcher to quickly identify the shipment service and
status.
When a new ship order is added by another user, or by the client directly on internet, it is automatically
visible (refreshed by a timer) on the dispatcher screen to be treated.
Multiple parameters allow the dispatcher to select the shipments that he wants to see (for example all
the undelivered shipments only).
All shipments are kept in history and accessible via an extended search function.
When the dispatcher changes the status of a shipment, the on-line shipment status is immediately modi-
fied so the client can see the situation in real-time. Furthermore, a notification can be automatically
send by email to the client if he has been set for it in the client file.
Dispatch
Manage phone ship
orders as well as in-
ternet ship orders.
Quick and efficient
dispatch manage-
ment.
Real-time on-line
shipment status inte-
grated

Automatized
Rating
Using a flexible and parameterized system, VIVA!Soft allows you to automates completely your rating.
You gain time and efficiency!
You can create different rates for different services and different zones. The zones can be set by postal
code (zip) or city. The system allows you to manage the fuel surcharge by client or by rate table.
The system allows you to manage additional charges such as waiting time, bad address delivery, etc…
Basically, the system automatically calculates all the amounts to invoice. The audit screen is only used
to verify and do manual adjustments if need be.
Rating
Services
Zones by postal code
(zip) or city.
Rates by kg, lb,
skids, etc...
Discount per client
Fuel surcharge by
client or rate table
Etc...

Digitalized PODs
VIVA!Soft allow you to scan the returns bills, with signature and notes, and associate it with
your electronic shipment. You can then easily view it, print a copy or email it to your client.
Invoices can be sent by email to your client with all the associated scanned PODs.
All this in a few seconds!
Alternatively, your client can also view the scanned bill through your web tracking site.
Paper less!
View any bill quickly
from your desk.
Send the PODs to
your client
electronically
Allow your client to
view their PODs from
your web tracking
site
Etc...

BILLING
Quick & easy
Billing
We adapt the invoice
formats to your own
needs
Invoices can be
printed, faxed or
emailed directly from
the system.

CUSTOMER SERVICE
On-line on internet
VIVA!Soft integrates internet functionalities that allow your client to log on your web site to get customer service.
Once you gave an access code and password to your client, he just has to go on your web site and login to ac-
cess all these functionalities.
Addresses
Your client can manage his shipping (pickup and delivery) addresses directly on the web.
Orders
Your client can enter quickly and easily ship orders on the web. They are automatically transferred to the dis-
patch in your own system.
Shipment status
At any time, your client can visualize the status of each shipment. An advanced search allows him to quickly re-
trieve any particular shipment (via his own PO number for example).
All shipments are kept in history. Furthermore, he can export a list of his shipment to Excel.

ALL THE CLIENT INFORMATION IS
CENTRALIZED AND QUICKLY ACCESSIBLE
You have a quick access to all the client informa-
tion from a unique screen.
When you have the client on the phone, you can
quickly and with accuracy answer to any of his
questions.
Your advantage
• The system accepts alphanumerical codes (maximum
10 characters) to identify clients. You can change these
codes at any time.
• You can use a different name internaly. The <official>
name prints on invoices, statements, etc….
• The system offers you unlimitted space to write notes for
each client. You can enter notes for operation or ac-
counting. The notes will appear automatically when you
do shipments for this client.
• The system allows you to manage credit limit and you
can speicify different payment terms by client.
• You have a real time access to the client account. At
any time, you can visualize the unpaid invoices, the re-
ceived payments, etc….
• You can print, fax or email aging reports and statements.
• You can quickly get access to the shipments of any par-
ticular client.
• Etc...

A COMPLETE ACCOUNTING SYSTEM
ENTIRELY INTEGRATED TO OPERATIONS
You have absolutely no double entry to do.
Your accounting is always up-to-date.
You visualize your results in real time, not the
month after.
Your accounts receivable and payable are always
available.
Your advantage
• An accounting system that is entirely integrated to the operation modules.
• The software let you manage as many currency as you want. A auxiliary journal
of profit & loss on exchange rates let you obtain an exact balance sheet at the
current currency rate.
• The system is based on an open period concept. You can print your financial
statements and other documents, such as aging reports, for any period, current or
previous. The end-of-year process is easy to do. You can close the year, and
reopen it if you need to make adjustment.
• You will be able to perform performance analysis: Estimated and real profits are
available per file. Instead of managing files one by one, you will be able to easily
identify exceptions and perform in-depth analysis on these.
• The accounting modules have the same intuitive and easy to use interface that is
used in the operation modules.
• As everywhere in the system, access to the various functions is controled by
passwords code.
• Etc...
ENTIRELY INTEGRATED
TO OPERATIONS
Accounts receivable
Accounts payable
General ledger

ACCOUNTS RECEIVABLE
You don’t have any double entry to do: The
invoices processed at the operations are
immediately accessible.
Your receivable aging are always available.
You produce easily your statements for a particular
client or for all.
You quicly identify the bad accounts.
Your advantage
• The invoices produced by the operations are automatically
transfered to the sales journal. This auxiliary journal is
automatically posted to the General Ledger.
• The system handles any currency that you may need.
• The system accept alphanumerical codes (maximum of 10
characters) to identify clients.
• The aging report can be printed for any requested period or
date, present or previous. The same apply to the
statements.
• The software let you generate interests invoices.
• You can specify a different name to use internaly for the
client. His “official” name will still appear on the
documents you send him, such as statements or
invoices.
• You can specify a different client to bill to.
• The system allows you to specify a different credit margin
per client.
• You can also indicate a specific term for each client.
Multi-currency !

ACCOUNTS PAYABLE
Payments done to brokers are automatically calcula-
ted.
You produce checks directly from the system.
Your payable aging is accessible at any time.
Your advantage
• The system allows you to manage the payments to brokers
plus any other purchase or payment.
• The account payable module is entirely integrated to the
General Ledger via the posting of auxiliary journals
(Purchase journal, disbursement journal and provisions
journal).
• The system let you handle as many currency as you want.
• The system accept alphanumerical codes (maximum 10
characters) to identiy the vendors.
• The payable aging report can be printed for any specific
period or date, current or previous, at any time.
• You can print your cheques (laser or dot-matrix).
• The system let you control your cheques in cicrculation.
• Etc...
Avoid double
payments!

GENERAL LEDGER
& FINANCIAL STATEMENTS
You automatically transfer the transactions from
the other modules.
You handle the multiple currency easily.
Your financial statements are available at any time,
in real-time!
Your advantage
• Transactions coming from the accounts receivable and the
accounts payables are transfered to the General Ledger by
the posting of the auxiliary journals (Sales journal, Cash
receipts journal, Disbursment journal, etc...). Althought the
generated G/L entry is summarized, the detail of each
transaction is kept as well to allow verification and
analysis.
• The General Ledger module let you perform transaction
involving as many currencies as you want.
• The profit & loss on exchange rate is automatically
calculated by the system so you can produce exact
financial statements that are reflecting the current value
of the exchange rates.
• With WinFreight, the end-of-year is a simple operation.
The software uses a concept of open period that let you
continue your operations while you are waiting your end
-of-year adjustment transactions from your accountant.
When you receive these transactions, you just have to
enter them in the previous year and all the financial
statements will be recalculated.
Multi-currency !

LocalDeliverySolutions

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