By Guy Shahaf, Head of Information Technologies, Elyachar Central Library, Technion – Israel Institute of Technology. Some parameters for choosing IR System

1. Technion
Libraries
Elyachar
Central Library
Technion IR
Institutional Repository with DSpace
Guy Shahaf
Head of Information Technologies
Elyachar Central Library
Technion – Israel Institute of Technology

2. Technion
Libraries
Elyachar
Central Library
An archive for collecting,
preserving, and disseminating
digital copies of the intellectual
output of an institution
What is IR?

3. Technion
Libraries
Elyachar
Central Library
• Opening up outputs of the institution to a worldwide
audience;
• Maximizing the visibility and impact of these outputs
as a result;
• Showcasing the institution to interested
constituencies – prospective staff, prospective
students and other stakeholders;
• Open Access submission is often required by
funding agencies
Why IR?

4. Technion
Libraries
Elyachar
Central Library
• Main parameter:
– Functionality
– Price (hopefully free)
– Open source (customization options)
– Community support
Choosing IR System

5. Technion
Libraries
Elyachar
Central Library
IR Systems

6. Technion
Libraries
Elyachar
Central Library
• An open source repository software
package typically used for creating open
access repositories for scholarly and/or
published digital content
What is DSpace?

7. Technion
Libraries
Elyachar
Central Library
• 1400 implementations
• Leading institutions
• Initial release - November 2002
• Release of major version every ~6 month
• Live community in GIT
• Original authors - MIT and HP Labs
• Developed by DuraSpace
Why DSpace? (1 of 2)

8. Technion
Libraries
Elyachar
Central Library
• Built in features:
– Support for ORCID
– Support for SEO (Search engines optimization)
– Customized submission process
– Full text search
– Support for any file format
– Web based
– Cloud solution
– Works with all types of CRIS
Why DSpace? (2 of 2)

9. Technion
Libraries
Elyachar
Central Library
• MIT
• Harvard
• ETH Zurich
• Georgia Tech
• Cambridge
Leading Academic Institutions

10. Technion
Libraries
Elyachar
Central Library
Costs
Start-up costs
• Hardware
• Software
(DSpace free)
• Installation
• Policies and
procedures
Medium-term
costs
• Promotion –
getting
content
• Support
Ongoing costs
• Metadata
creation /
enhancement
• Preservation

11. Technion
Libraries
Elyachar
Central Library
DSpace installation on open source platform

12. Technion
Libraries
Elyachar
Central Library
• Version 6.2
• Written in Java
• Expose REST API
• Support for Shibboleth authentication
• GUI based on XMLUI
• Analytics
Features and infrastructure

13. Technion
Libraries
Elyachar
Central Library
• DSpace built in submission wizard
• Works as a workflow process
• Legal implications
• Alignment to Accessibility regulations
• IR vs Catalog (e.g. theses)
• Dublin Core
Filling the Repository

14. Technion
Libraries
Elyachar
Central Library
• DSpace is optimize for SEO
https://wiki.duraspace.org/display/DSDOC5x/Search+Engine+Optimization
• Support for OAI (Open Archives Initiative)
Opening to the World

15. Technion
Libraries
Elyachar
Central Library
• All items are fully available for the
institution community
• It is possible to restrict access to full text
for external audience
Access Policy

16. Technion
Libraries
Elyachar
Central Library
In a pilot with the Electrical Engineering Faculty
to expose research report collection
Technion Implementation

17. Technion
Libraries
Elyachar
Central Library
Item Type
Raw DataProject
Conference
proceedingBook Chapter DissertationArticle
Check
copyright
issues
Deposit
Report
Describe
Upload
Review
IR – types of documents to deposit

18. Technion
Libraries
Elyachar
Central Library
NO
Validate &
Deposit
Which
Publisher?
Which Fund?
Deposit the
final author
draft
YES
Published in OA?
Flowchart for deposit of the final author peer reviewed draft
? ?
?
?
User input: publisher that
accepted the manuscript
User input: The fund of research
i Links to Sherpa-Romeo
and/ or publisher sites
Valid
Publishing
Library legal
validation
i
Not valid
Request the valid
version
Contact Publisher
+ Addendum
Recommendation

19. Technion
Libraries
Elyachar
Central Library
• Article version
• License (embargo?)
• Technical issues – files, cover page etc.
• Data validation
Checklist – library service

20. Technion
Libraries
Elyachar
Central Library
Questions?

21. Technion
Libraries
Elyachar
Central Library
Thank You