My talk at „Opening Science to Meet Future Challenges“ conference in Warsaw on 11th March 2014 presenting our steps at HU Berlin towards open research data and open science.

1. Elena Simukovic & Maxi Kindling
Humboldt-Universität zu Berlin
„Opening Science to Meet Future Challenges“
Warsaw, 11th
March 2014
Towards open science through opening research
data: an institutional journey at Humboldt-
Universität zu Berlin

2. 2
Opening science to meet future challenges Warsaw, 11th
March 2014
Elena Simukovic, Computer- und Medienservice (CMS)
ORCID: http://orcid.org/0000-0003-1363-243X
Agenda
➢
Why research data?
➢
Institutional role(s)
➢
First steps at HU: a short review
➢
'Good scientific practice' in practice
➢
Bridging the gap
➢
Lessons learned
➢
References

3. 3
Opening science to meet future challenges Warsaw, 11th
March 2014
Elena Simukovic, Computer- und Medienservice (CMS)
ORCID: http://orcid.org/0000-0003-1363-243X
➢
Scientific research data is seen as a key for solving future
challenges:
➢
„The value of data lies in their use. Full and open access to scientific
data should be adopted as the international norm for the exchange of
scientific data derived from publicly funded research.“ - US National
Research Council, 1997
➢
„Data is the new oil“ - Neelie Kroes, European Commission Vice-
President for the Digital Agenda, 2013
➢
Resulting in formal requirements:
➢
„A novelty in Horizon 2020 is the Open Research Data Pilot which aims
to improve and maximise access to and re-use of research data
generated by projects.“ in: Guidelines on Open Access to Scientific
Publications and Research Data in Horizon 2020, European
Commission, 2013
Why research data?

4. 4
Opening science to meet future challenges Warsaw, 11th
March 2014
Elena Simukovic, Computer- und Medienservice (CMS)
ORCID: http://orcid.org/0000-0003-1363-243X
➢
„Universities and research institutes should play a major role
in supporting an open data culture by:
➢
recognising data communication by their researchers as
an important criterion for career progression and reward;
➢
developing a data strategy and their own capacity to
curate their own knowledge resources and support the
data needs of researchers;
➢
having open data as a default position, and only
withholding access when it is optimal for realising a return
on public investment.“
Recomendation 2; Science as an open enterprise: open data for open science
(The Royal Society, 2012)
Institutional role(s) I

5. 5
Opening science to meet future challenges Warsaw, 11th
March 2014
Elena Simukovic, Computer- und Medienservice (CMS)
ORCID: http://orcid.org/0000-0003-1363-243X
➢
„It is the responsibility of the institution to ensure that the
researcher has access to the support and infrastructure
necessary to make data available, whether that be external,
e.g. through disciplinary data centres or internal, e.g.
through institutional repositories. This support not only
includes the infrastructure for the storage of data, but also
training and guidance in best practice for data management
and citation. Management play a crucial role in driving
cultural change within the institution, articulating and
reinforcing its orientation towards open access, both through
incentivisation and enforcement, and ensuring that the value
of open data is recognised.“
LERU Roadmap for Research Data (LERU, 2013)
Institutional role(s) II

6. 6
Opening science to meet future challenges Warsaw, 11th
March 2014
Elena Simukovic, Computer- und Medienservice (CMS)
ORCID: http://orcid.org/0000-0003-1363-243X
➢
A dedicated job position 'RDM coordinator' established in summer
2012; Initial task: to develop an institutional concept for RDM.
➢
Starting points: What types of research data are being produced at
HU, what size they are, any archival/publishing practices in place,
what support is needed? No answers yet.→
➢
Focus on organizational, sociocultural and legal aspects instead of
just building a new technical infrastructure.
➢
Work so far:
➢
Survey on the current state and researchers needs (conducted
in January – March 2013),
➢
Institutional RDM policy and accompanying guidelines (to be
passed by the Academic Senate),
➢
Roadmap for RDM services based on gap analysis.
First steps at HU: a short review

7. 7
Opening science to meet future challenges Warsaw, 11th
March 2014
Elena Simukovic, Computer- und Medienservice (CMS)
ORCID: http://orcid.org/0000-0003-1363-243X
14. The rules of good scientific practice at HU (passed in 2002) commit all researchers
to preserve their primary data underlying scholarly publications for ten years. Do you
take these rules into account?
'Good scientific practice' in practice
56%
4%
20%
17%
3%
Safeguarding good scientific practice
(n=469)
Yes, data is preserved for at least ten years
Data is preserved only short after a project is
completed
No, I didn't know of these rules
I am not familiar with the current state
No answer
Safeguarding good scientific practice; in: Humboldt-Universität zu Berlin
Research Data Management Survey Results.
DOI: 10.5281/zenodo.7448
Issues:
➢
Shorter than 10 years job
contracts and research
projects;
➢
Problematic notion of 'data'
in arts & humanities;
➢
Esp. younger researchers
not familiar with rules;
➢
Already archived
elsewhere;
➢
Legal and ethical
restrictions;
➢
Keeping competitive
advantage.

8. 8
Opening science to meet future challenges Warsaw, 11th
March 2014
Elena Simukovic, Computer- und Medienservice (CMS)
ORCID: http://orcid.org/0000-0003-1363-243X
Bridging the gap: Support & services needed
Support & services needed; Humboldt-Universität zu Berlin Research
Data Management Survey Results.
DOI: 10.5281/zenodo.7448
0
50
100
150
200
250
300
Support & services needed
Advice & guidance on general research data
management issues
Advice & guidance on citing and publishing data
Advice & guidance on technical issues (e.g. metadata,
standards, long-term preservation)
Advice & guidance on legal issues (e.g. access
restrictions, sensible data, licensing)
Advice & guidance on specific issues (e.g. w hen
submitting your research data to a journal along w ith a
manuscript)
Support on compiling a data management plan if
requested by a research funder
Secured and backed-up storage for my research data
I have no need for support or services
Other (please specify)

9. 9
Opening science to meet future challenges Warsaw, 11th
March 2014
Elena Simukovic, Computer- und Medienservice (CMS)
ORCID: http://orcid.org/0000-0003-1363-243X
➢
A journey of constant learning
➢
Bringing together different disciplines and stakeholders views
➢
Need to find the right balance: local setting vs global research
questions, generic vs discipline-specific needs
➢
Researchers need pragmatic support in everyday life
➢
Without broad academic recognition, making research data publicly
accessible is still an unpaid voluntary work
➢
Advocacy at all institutional levels needed to enable cultural
change: from PhD students to administration offices
➢
HEIs and research institutions should share their experiences and
join forces in providing RDM support more intensively
Lessons learned

10. 10
Opening science to meet future challenges Warsaw, 11th
March 2014
Elena Simukovic, Computer- und Medienservice (CMS)
ORCID: http://orcid.org/0000-0003-1363-243X
Survey report and spreadsheets:
●
Simukovic, Elena; Kindling, Maxi; Schirmbacher, Peter (2013). Forschungsdaten an der
Humboldt- Universitat zu Berlin. Bericht uber die Ergebnisse der Umfrage zum Umgang mit
digitalen Forschungsdaten an der Humboldt-Universitat zu Berlin. URN:
urn:nbn:de:kobv:11-100213001
●
Humboldt-Universität zu Berlin Research Data Management Survey Results. Available from
Zenodo. DOI: 10.5281/zenodo.7448
●
Humboldt-Universität zu Berlin Research Data Management Survey Results. Comparing
respondent groups "Professor" and "Research associate". Available from Zenodo. DOI:
10.5281/zenodo.7449
Achard, Pablo; Ayris, Paul; Fdida, Sergio; Gradmann, Stefan; Horstmann, Wolfram; Labastida,
Ignasi; Lyon, Liz; Maes, Katrien; Reilly, Susan; Smit, Anja (2013). LERU Roadmap for Research
Data. League of European Research Universities (LERU). Advice Paper No.14 – December 2013.
http://www.leru.org/files/publications/AP14_LERU_Roadmap_for_Research_data_final.pdf
Deutsche Forschungsgemeinschaft. (1998, 2013). Safeguarding Good Scientific Practice.
Memorandum. ISBN 978-3-527-33703-3. Retrieved from
http://www.dfg.de/foerderung/grundlagen_rahmenbedingungen/gwp/
References

11. 11
Opening science to meet future challenges Warsaw, 11th
March 2014
Elena Simukovic, Computer- und Medienservice (CMS)
ORCID: http://orcid.org/0000-0003-1363-243X
European Commission (2012). Scientific data: open access to research results will boost Europe's
innovation capacity. Press release IP/12/790, 17th
July 2012. Available online:
http://europa.eu/rapid/press-release_IP-12-790_en.htm
European Commission (2013). Guidelines on Open Access to Scientific Publications and Research
Data in H2020. Version 16 December 2013. Available online:
http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/hi/oa_pilot/h2020-hi-oa-
pilot-guide_en.pdf
European Commission (2013). Guidelines on Data Management in Horizon 2020. Version 16
December 2013. Available online:
http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/hi/oa_pilot/h2020-hi-oa-
data-mgt_en.pdf
National Research Council (1997): Bits of Power: Issues in Global Access to Scientific Data.
Washington, DC: The National Academies Press. Available online:
http://www.nap.edu/catalog.php?record_id=5504
Royal Society, The (2012). Science as an open enterprise: open data for open science. The Royal
Society Science Policy Centre report 02/12. ISBN: 978-0-85403-962-3. Available online:
http://royalsociety.org/uploadedFiles/Royal_Society_Content/policy/projects/sape/2012-06-20-
SAOE.pdf
References (cont.)

12. 12
Opening science to meet future challenges Warsaw, 11th
March 2014
Elena Simukovic, Computer- und Medienservice (CMS)
ORCID: http://orcid.org/0000-0003-1363-243X
Thank you!
Dziękuję bardzo!
Elena Simukovic
RDM coordinator
Humboldt-Universität zu Berlin
elena.simukovic@cms.hu-berlin.de
http://www.cms.hu-berlin.de/dataman/ Source: Journal of Open Archaeology Data (JOAD)
(licensed under CC BY 3.0)
Contact details