Presentation made during ‘How to conduct courses on Environmental Management and Sustainability’ at NITK

2. What is power point?
power point
Web definitions
point: a wall socket.
power point
Web definitions
Microsoft Presentation Program,
a complete graphics presentation
package

3. “Design and deliver beautiful presentations with ease and confidence”

4. Where to begin?

5. Draw up the laundry list
Script your lecture/talk/address
Visualize your points
Tell a story or a concept
Use visuals: photos, graphics, charts
Keep it Short and Simple
Engage/Interact/Spur
Provide References

6. Reasons why you are creating slides
 A final draft report for “approval”?
 A progress update , financials etc.
of your project
 Present a new concept to a group
as a ‘pitch’
 A presentation made to guide
trainees

7. Therefore factor in…
 Purpose and Expected outcome
 Audience, attitudes and expectations
 Knowledge about Previous and Next presenters
 Time available to you and for the overall session
 Supplementary materials (handouts)

8. What else?

9. Know your audience

10. Your PowerPoint
Presentation
Your Presentation

11. Watch Hans tell a story about his Grandmother and the washing
machine; making it a case in point for reading

12. How do you know it worked?

13. Engage/Interact/Spur your audience
Give them a call to action,
Challenge them with a problem,
Push them to action,
Elicit solutions
Jog memories
Motivate
Engage
Interact
Spur

14. 10 slides 20 minutes 30 point font

15. A picture is worth more than words
Would you use text? When you could use a picture?
Pollution

16. Rules for PowerPoint Slides
1. There are no rules
2. See rule no.1

17. Emotions like passion and humour make a presentation memorable

18. the other side of the list
 Use too much text/information on one slide
Use animation/transition without meaning
Use low resolution images
Read the text on your slide
NOT

19. Things to remember
 The Set up (projection equipment, hall, sitting
arrangements) beforehand
 Test the projection equipment (color setting)
 Check your laptop (Function keys)
 Use of Remote for slide flipping (Batteries and USB)
 Laser Pointer
 Checking for Virus – Beware
 For sensitive presentations, when finished, Delete
(from Recycle Bin)– Pass only PDF – or give a link for
downloading

20. 1 hour session: Max 20 slides
Font size: Minimum 18 – preferably 24
Font type: Consistent
Commonly used fonts
Ariel Narrow, Garamond Premeir, Calisto MT, Times Roman
(don’t use Comic Sans for serious presentations)
Spell check, sub/super scripts
50% text and 50% visuals in terms of planning “space” – This is ideal.
Visuals with superimposed text is another good option
Use left alignment of text
Visuals must come from the same “family”
All copy rights/acknowledgements should be strictly followed
Ground rules, minimum requirement

21. Getting into the Act: Body
movements
• Sitting position : Small audience
• Standing – preaching position : Large audience
• Friendly – moving across the audience – Round table
configuration
• Pausing with blocking of the slide with a paper – Making
impact
• Using a white board/flip chart in addition : Better engagement
• Using Voice Modulation
9/24/2013 21Prasad Modak

22. Technology and Jazz
• Off beat Templates
• Animation
• Hyperlinks between slides
• Flash
• Video clips
• GoogleEarth Guided Presentation
• More is the sophistication – more “testing” required
9/24/2013 22Prasad Modak

23. Basics on Slide Arrangements
• Title slide (should have author name, affiliation, logo,
date)
• Giving Presentation Plan and Focus
• End slide (Thank you with contact details)
• Footer (slide # out of #, date, author)
• Slide talking points in bullets for key or complex slides
• Giving sources/ references
9/24/2013 23Prasad Modak

24. Level of Details
• Are we making the presentation to map
“everything”? Is the audience interested?
Can we handle a few details through hard
copy supplement or web link that can be
followed later?
• Can someone else substitute you anytime for
the presentation? Is this intended? Are you
needed every time / all the time?
9/24/2013 24Prasad Modak

25. Developing the Slides
• First use “bare” template
• Put only title slides
• Print, discuss, get approved and then finalize –
especially slides that will be kept in stock as a
back up; slides that will be hyperlinked; slides
that serve as “pauses”, “separators”, “punches”
• Now select/design the template and start filling
in ….
9/24/2013 25Prasad Modak

26. Preparation
Design
Delivery
Visit for the complete list:
http://www.presentationadvisors.com/wp-
content/uploads/2011/01/100_tips.pdf
100 Tips

27. Resources
Ten slide design tips for producing powerful and effective presentations:
http://www.techrepublic.com/article/10-slide-design-tips-for-producing-
powerful-and-effective-presentations/
Empowering PowerPoint, Creating Effective Presentations, Clay Kraby on
Slide Share: http://www.slideshare.net/ClayKraby/empowering-powerpoint-
creating-effective-presentations
Fighting death by PowerPoint... How to make a presentation and not to bore
your audience to death: http://www.slideshare.net/thecroaker/death-by-
powerpoint
How to make great power point slides:
http://www.slideshare.net/AlesandraBlakeston/great-power-point-
18172795
A non-designer’s guide to making awesome diagrams for your slides:
http://www.slideshare.net/otikik/how-to-make-awesome-diagrams-for-
your-slides
How to choose the best chart for your date:
http://lifehacker.com/5909501/how-to-choose-the-best-chart-for-your-data

28. Resources
Microsoft offers a collection of templates: http://office.microsoft.com/en-
us/templates/results.aspx?ctags=CT010336615 &
http://office.microsoft.com/en-us/templates/results.aspx?qu=powerpoint
Microsoft offers VisualBee a PowerPoint plugin (add-in) that not only adds free
PowerPoint templates; it can automatically design presentations
http://www.visualbee.com/
Examples of some of the most popular powerpoint presentations on
slideshare: http://workawesome.com/communication/top-10-coolest-
powerpoint-slideshows-slideshare/
Microsoft power point blog http://blogs.office.com/b/microsoft-powerpoint/
Microsoft power point help and how to http://office.microsoft.com/en-
us/powerpoint-help/powerpoint-help-and-how-to-FX101816832.aspx
100 presentation tips: http://www.presentationadvisors.com/wp-
content/uploads/2011/01/100_tips.pdf
Slideology, the art and science of making presentations:
http://ge.tt/2qFDY6a/v/0

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Tel 91 22 24108255 / 24147481