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Managing Unstructured to Structured Conversions
1.
Managing and Optimizing Unstructured-to-Structured Conversions Edna
Elle (edna.elle@oracle.com) Program Manager 5 Oracle Documentation
2.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.2 Prerequisites
3.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.3 Prerequisites Need to convert from unstructured FrameMaker or Word Have a well-designed structured authoring environment Have a large amount of content to convert, or… Need to continuously converting unstructured content Determined that ROI for moving to structured authoring is positive This presentation is for you if you…
4.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.4 Prerequisites Have tools to create required outputs: PDF, HTML, Help, etc. Have output tools that work with translated files, if required Have content that uses templates This presentation is for you if you…
5.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.5 The Conversion Process
6.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.6 The Conversion Process Plan & Prepare Develop Convert Clean up
7.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.7 The Conversion Process Stages
8.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.8 The Conversion Process Stages Prepare
9.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.9 The Conversion Process Stages Prepare Develop
10.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.10 The Conversion Process Stages Prepare Develop Convert
11.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.11 The Conversion Process Stages Prepare Develop Convert Clean Up
12.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.12 Prepare
13.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.13 Prepare Estimate Conversion Time – Issues to Consider Assess Your Resources Prepare for a Different Authoring Model Develop a Preconversion Plan Identify Preconversion Tasks
14.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.14 Prepare Volume Complexity Variety Format adherence Similarity/Differences compared to proposed DTD/Schema Estimate Conversion Time – Issues to Consider
15.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.15 Prepare Internal/external cross-references Embedded graphics Conditional text File naming File sharing Estimate Conversion Time – Issues to Consider
16.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.16 Prepare You will likely need a developer You may require on-going support and adjustments to your conversions over time Consider support you may need if you acquire new and different content to convert An in-house developer may be able to create various utilities and plug- ins that turn hours-long repetitive work into quick fixes Identify those performing the actual conversions Assess Your Resources
17.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.17 Prepare "Pre-structure" content – Adjust heading levels – Flatten or increase hierarchy – Add missing content to heading levels Add or delete formats – Add and apply formats to achieve good element mappings – Delete format instances that will not be mapped (ex. Chapter-only number) Prepare for a Different Authoring Model
18.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.18 Prepare Review and adjust list formats – Nest lists correctly – Ensure that list subsequent paragraphs have assigned formats – Limit list nesting in table cells – Edit numbered lists that span headings – Remove visual indents, apply proper formats – Edit lists that nest too deeply Prepare for a Different Authoring Model
19.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.19 Prepare One month minimum Analyze your current content Plan your migration so you do not miss important release dates Create format map or maps Develop tools/templates which may include third-party tools Develop conversion utilities Develop the Conversion Plan and Tools
20.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.20 Prepare Start with small or non-critical projects Test your process before entering a full-scale conversion Document your process from preconversion to post-conversion tasks Identify those performing the conversion processes Average time per 200 pages: 1-5 days Develop the Conversion Plan and Tools
21.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.21 Prepare Correct irregular template usage – Remove format overrides or ad hoc formatting – Use well-defined format styles in Word – Correct one-off formats – Ensure heading hierarchy is correct – Fix broken cross-references – Edit landscape or non-flow pages Identify Pre-Conversion Tasks
22.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.22 Prepare Address one-to-many format mappings – Single formats in multiple situations may not convert well because typical conversion mappings allow only a small amount of context Ensure you are not cross-referencing files outside of your book or that will not be converted Convert file insets or develop an inset plan Identify Pre-Conversion Tasks
23.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.23 Prepare Supply or remove boilerplate text Use required naming conventions for files, directories, variables – Follow XML file-naming conventions for content and graphic files – Ensure graphic files use browser-recognizable file extensions, if required – Change directory names and structures prior to conversion, if required – Change variable names (text entities) to follow XML conventions – Change variable definitions that have inline formatting Identify Pre-Conversion Tasks
24.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.24 Prepare Use generated list files to optimize results – Cross-Ref – Hypertext – Index – TargetMarkerNames – Other user-defined markers Identify Pre-Conversion Tasks
25.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.25 Prepare Identify Pre-Conversion Tasks
26.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.26 Develop Conversion Methods Tools
27.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.27 Develop Conversion Methods FrameMaker Conversions – Two-Step Process – One-Step Process – Unstructured FrameMaker to HTML to XML Word Conversions – Word-to-FrameMaker-to-Structured FrameMaker – Word-to-HTML-to-XML
28.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.28 Develop Conversion Methods FrameMaker Two-Step Process Use Your Structured Mapping Table Import Structured Template Formats Import EDD, Generate Validate Round-Trip Your Files Create Unstructured Form of New Templates Perform Preconversion Steps Remove All Generated Files Use TemplateMapper Tool Perform Unstructured Inspection/Adjustment Unstructured to Unstructured Unstructured to Structured
29.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.29 Develop Conversion Methods FrameMaker One-Step Process Unstructured Directly to Structured Perform Preconversion Steps Remove All Generated Files Use Your Structured Mapping Table Import Structured Template Formats Import EDD, Generate Validate Round-Trip Your Files
30.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.30 Develop Conversion Methods FrameMaker Unstructured to HTML to XML Create XSL Transformation, HTML to XML Open XML Files in FrameMaker Import Structured Template Formats Import EDD, Generate Validate Round-Trip Your Files Perform Preconversion Steps Remove All Generated Files Use FrameMaker's HTML Setup Utility Save File as Template for More Conversions Save as HTML Unstructured to HTML HTML to XML
31.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.31 Develop Conversion Methods Word-to-FrameMaker-to-Structured FrameMaker Use Your Structured Mapping Table Import Structured Template Formats Import EDD, Generate Validate Round-Trip Your Files Open Word Document in FrameMaker Adjust or Add Formats Use Word Styles to Write a FrameMaker Structured Mapping Table Word to Unstructured FrameMaker Unstructured to Structured
32.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.32 Develop Conversion Methods Word-to-HTML-to-XML Remove Overall Table Wrapper, if needed Save Word as HTML View/Check HTML Code for Good Formatting Word to HTML HTML to Structured Create XSL Transformation, HTML to XML Open XML resulting Files in FrameMaker Import EDD, Generate Validate Round-Trip Your Files
33.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.33 Develop Tools Preconversion utilities – Strip unused variables – Remove unused color definitions Format-to-Format mappings – Use third-party tools: TemplateMapper, Silicon Prairie – Use mapping tools to conflate many-to-one mappings
34.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.34 Develop Tools Structured mapping table – Ensure that you have enough formats to achieve contextual mappings – Use qualifiers to help assign container element – Assign element mappings to untagged formats – Choose to flag character format overrides – Indicate attributes and values in mappings
35.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.35 Develop Tools HTML Mapping Table – Use FrameMaker's HTML Setup to map Paragraph, Character, Cross-Reference formats, save as template – Use HTML Options to create referenceable graphic files HTML-to-XML Transformation – Use XSL to create a transformation to your DTD/Schema
36.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.36 Develop Tools Post-conversion clean-up utilities – "Assist" FrameMaker in structuring cross-references – Strip Cross-Ref markers – Add Table Continuation elements – Resized graphic frames Post-conversion XML-to-XML transformations – Transform content from tables to lists or reverse
37.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.37 Convert
38.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.38 Convert Choose a method or methods Handle embedded graphics Run your processes Replace title page with structured boilerplate file Import the EDD Import template formats Generate Add Contents, Index, Other Generated Files
39.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.39 Convert Choosing a Method or Methods Method Best for. . . FM Two-Step Very large, complex conversions, unstructured content is dissimilar to DTD/Schema, many nested lists FM One-Step Unstructured content is similar in structure to the DTD/Schema FM-to-HTML-XML Multiple templates, poor template adherence, smaller conversions Word-to-Unstructured FM- to-Structured FM Smaller conversions whose content is similar in structure to the DTD/Schema Word-to-HTML-to-XML On-going conversions, perhaps content from developers
40.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.40 Clean Up
41.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.41 Clean Up Run post-conversion utilities Validate, fix, assign elements to untagged content Edit content as necessary Clear overrides Round-trip files to clear previous formatting Run any post-conversion XML-to-XML transformations
42.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.42 Contact/Request Contact: edna.elle@oracle.com Request: Sample complete conversion instructions (50+ pages)
43.
Copyright © 2013,
Oracle and/or its affiliates. All rights reserved.43
44.
Managing and Optimizing Unstructured-to-Structured Conversions Edna
Elle (edna.elle@oracle.com) Program Manager 5 Oracle Documentation
Notas do Editor
This is what I will cover today(then briefly talk through the bullet points)(I don’t really like “Learning Objectives” as a title. – Maybe something like “What You Need to Do” or “Considerations” or something like that.)
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