Electronic invoicing Results CFO barometer

1. Electronic invoicing
Results CFO barometer
31 May 2012
Ernst & Young | 0

2. 170 participants
35,5% applies e-invoicing
Of those that
invoice Intercompany 39%
electronically
which flow of Accounts receivable 77%
invoicing is
electronic? Accounts payable 56%
Ernst & Young | 1

3. Of those that have not yet started with e-
invoicing, 44,4% do not have immediate plans
Don't know 14%
No immediate plans 44%
Planned within 2 years 35%
Currently implementing 7%
Yet, 40% of those that do not have any plans
also believe that paper invoices will disappear
in 10 years
Ernst & Young | 2

4. Main reasons for electronic invoicing
Efficiency and cost savings predominate
79% Invoicing and archiving efficiency
Primary
Secundary
67% Cost savings
33% Reducing ecological footprint
26% Client or supplier demand
20% Improved cash flow
20% Improved audit trail
Ernst & Young | 3

5. Main challenges electronic invoicing
Main challenge no longer regulatory compliance
56% Client / supplier acceptation and on-boarding
53% Integration in existing systems and processes
43% Complex regulation
Ernst & Young | 4

6. Accounts receivable
PDF via e-mail predominates e-invoicing
Format Channel
72% PDF 64% E-mail
58% EDI message 41% EDI
11% Other or don’t know 27% Web portal
11% FTP
7% Other or don’t know
Control over integrity & authenticity
33% EDI embedded controls
31% No control
25% Digital signature and / or timestamp
7% Algorithm
20% Other or don’t know
Ernst & Young | 5

7. Accounts receivable
Only 26% archives paper A/R invoices electronically
80%
74%
70%
60%
50%
40%
30% 26%
20%
10%
0%
No Yes
Ernst & Young | 6

8. Accounts payable
PDF via e-mail predominates e-invoicing
Format Channel
85% PDF 84% E-mail
33% EDI message 22% EDI
15% Other or don’t know 22% Web portal
6% FTP
19% Other or don’t know
Ernst & Young | 7

9. Accounts payable
56% scans paper A/P invoices, however only 18% archives
scanned invoices electronically
56%
54%
54%
52%
Electronic
50% archiving
48%
46% 46%
Paper
archiving
44%
42%
40%
No Yes
Ernst & Young | 8

10. Electronic Invoicing and Archiving
Internal control mechanisms become predominant
Internal control 32%
Logical access control 24%
Logging and audit trail 21%
WORM storage 17%
Digital signature 15%
Time stamp 9%
Prescribed algorithm 8%
Other 3%
Don't know 24%
Ernst & Young | 9

11. Compliance
0ver 70% believes their solution to be compliant
80%
72%
70%
60%
50%
No Compliance
40%
review review
30% 28% 55% 45%
20%
10%
0%
No Yes
Ernst & Young | 10

12. Some other findings
33% does not have documentation
28% works with a service provider
15% does not archive in original format
Ernst & Young | 11

13. Expectations for the future
PDF via e-mail will predominate 48%
EDI alike will dominate B2B 47%
In 10 years paper invoicing is extinct 43%
Regulation will reduce 31%
Standardization 30%
Electronic audits VAT authorities 25%
Ernst & Young | 12

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