INF107 - Integrating HCL Domino and Microsoft 365

Integrating HCL Domino and Microsoft 365
Heather Hottenstein, RPR Wyatt
Andy Higgins, IM Collaboration

Heather Hottenstein
• A Domino girl in a Domino world!
• 1994 – present
• Domino Systems Administration
• HCL 2020 Ambassador Class
• RPR Wyatt
• HCL Business Partner
• Consulting Services
• VitalSigns
I AM…

Andy Higgins
He is the founder and head consultant at IMCollaboration, a
company dedicated to providing Lotus Notes, Domino, and
Sametime services & applications and more recently
providing O365 managed services for SMB's in Texas.
Andy has worked for Bank of America as its lead collaboration
architect and has also had two stints with IBM as a
consultant in both post- and pre-sales technical roles.
Throughout his career he has also worked on many email
migration projects and is an expert on both email, instant
messaging and collaboration system’s coexistence.
I AM…

• Collaboration client-server application
• Email/Calendar
• Applications - business workflow, document libraries...
• SameTime
• Domino Server – Windows, Linux, AS/400, AIX
• Notes client, Verse, Traveler, Web Browser, Nomad,
Outlook
HCL Domino & Notes

• Subscription based cloud services
• Email/Calendar/Contacts
• SharePoint
• Teams, Skype for Business (deprecated)
• Outlook and OWA
• Power suite – Apps/Automate/AI/BI
• Etc…Planner, Forms,…
Microsoft 365

• Directory synchronization
– SSO Authentication
• Bi-directional mail routing with correct content and
format
• Calendar free/busy time look ups/scheduling
• Instant Messaging coexistence
• Application interoperation
Coexistence defined

• Phased email migration
• Multiple mail systems
• Email migration, retain Domino applications
– Application generated emails and replies
Coexistence

• SMTP
• Domino Internet domain
• SMTP relay vs direct
• Doclink conversion – Configuration document - MIME -
Conversion Options - Outbound - Message Content from
Notes to Plain Text and HTML
• Inline images, replies and forward from Notes
– Mail template – 9.0.1 FP10+
– Basic Notes Client Preference Disable embedded browser for MIME client is
NOT selected
– KeepReplyForwardMime=1
E-mail Integration

• Email only
• In Exchange on line enable POP3 for the mailbox
• Create a local replica or new local mail database
• Notes Location document
– Internet mail address - reflects the address in the tenant
– Home/mail server - outlook.office365.com
– Mail – local, define local mail file path and filename
– Internet domain - reflect the domain of the tenant
– Send outgoing mail: directly to Internet
– Enable “replication” schedule
Notes as a Microsoft 365 mail client

• Account document #1
– POP - outlook.office365.com
– Port 995
– Use SSL
– Recommend leaving mail on server
– Use respective Microsoft 365 user name and password
• Account document #2
– SMTP - smtp.office.com
– Port – 587
– Connection Security – StartTLS
– Use respective Microsoft 365 user name and password
Notes as a Microsoft 365 mail client

• Previously: IBM Mail Support for Microsoft Outlook
(IMSMO)
• Now: HCL Traveler for Microsoft Outlook 3.0.0 – HTMO
• Use Outlook for Domino Mail, Calendar and Contacts
• Requirements
– Outlook 2013, 2016 or 2019
– Microsoft .Net 4.5.2
– Microsoft Visual Studio Tools for Office
Outlook as a Domino mail client

• Download HTMO
• Workstation side installation
• Configure new Microsoft Outlook profile
• Connect to Domino Directory via LDAP
– Domino server task LDAP
– In Outlook: File - Info - Account Settings - Account Settings -
Address Books - New - Internet Directory Service (LDAP)

• File - HCL Traveler
– Configure auto replies/Out of Office, delegation, change
password

• Synchronizes 30 days of mail data
– HCL Verse to search for older email
• Installed under Domino
• Mail template – Mail 9.0.1 FP10+
– 50 emails displayed at a time
• HTMO Limitations
– https://help.hcltechsw.com/traveler/11.0.0/htmo/3.0/use_ht
mo_issues.html

• Invitations
• Free/Busy time look ups
– Grouping calendars together
• Third party tools
– OnTime, CMT, etc
Calendar Integration

• Buddy List migration…… for small-scale moves from one
service to another done overnight or over a weekend
• Buddy List synchronization – more fitting for a long-term co-
existence project
• The only way you can do interop with ST and something else
is using a ST Gateway AND Nextplane – no advanced
Federation as of yet
• Beware: All IM services are not the same! Specifically Skype
for Business/Teams – they have three “levels” of IM
Instant Messaging Integration

• On premises vs Azure Active Directory
• People vs Mailbox User/Mail User/Contact
• Groups
– Domino - Multi purpose, ACL, Mail, Servers, Deny List
– O365 - Distribution, Security, Dynamic Distribution, Office 365
group
• Mail in Databases vs Shared Mailboxes
• Domino synchronization services, Third Party
Directory Synchronization

• Domino 11+
• Dirsync server task
• Active Directory -> Domino Directory via LDAP
• Directory assistance document, da.nsf
• Directory sync configuration document, names.nsf
– Resync button
– Status tab
Domino Directory Sync

• GUID field added
• New Users – Register Selected Person
• User Renames
– Person document only – automatic
– Registered Notes user – admin4.nsf, Rename common name
requests
• User Deletions
– Person document only – automatic
– Registered Notes user – No

• AD Security Group -> ACL
• Distribution Group -> Mail
• Group Deletions - automatic

• Tell dirsync show
• Sho stat dirsync.*

• LDAP provides a way to authenticate but both
AD/AAD/O365 and Domino require they are the directory
”master” so Dirsync is necessary for these two systems to
work together
• SAML – supported 90% by Domino and 100% by AAD, so
this is a good path to pursue IMHO, however:
– Assertions not supported (If this could be supported then we could
support Domino ACLs for SAML users)
– Managed logout not supported
• OAuth – not supported by Domino as SSO solution, but:
https://domino-ideas.hcltechsw.com/ideas/DOMINO-I-1210
Authentication Coexistence

Please support SAML full implementation in Domino
https://domino-ideas.hcltechsw.com/ideas/DOMINO-I-
395
If Domino is to be taken seriously in the multi-vendor world, we must have a
complete SSO solution and SAML, IMHO, is the one closest to fruition…. But just
not quite there yet
Instructions on setting up SAML for Domino/AAD SSO:
HCL Domino SSO with AzureAD
Thanks to Kris De Bisschop for the latest, most up-to-date instructions
SAML

Please support SAML full implementation in Domino
• https://domino-ideas.hcltechsw.com/ideas/DOMINO-I-395
This was a request to add Azure AD as an IdP – states it has been shipped as of Domino 10 but
doesn’t appear on my demo Domino 11 server
This request was to provide support for Single Logout with Domino which is still “needing review”
Allow the use of other mapped fields that are passed by O365 but ignored by Domino
Please connect to these URL’s and add your vote
02.11.
Präsentationstitel25

This is a huge area and I’m only going to scratch the surface…..and hopefully provoke some response
from the audience
• Accessing data in O365 with Domino
– How to get data out of O365
The data is O365 is stored in the Common Data Service (CDS) and can be accessed
“REST”fully using the CDS Web API:
https://docs.microsoft.com/en-us/powerapps/developer/common-data-
service/webapi/overview
• Accessing data in Domino with O365 – Power Apps/Automate/BI/AI
– Connectors for Notes/Domino – where are they?
https://ideas.powerbi.com/ideas/idea/?ideaid=7b0744f8-f1a6-4674-9f32-729a48c9fe76
Vote to get a PowerBI connector for Notes data
02.11.
Präsentationstitel27
Application data access

• Questions?
• Thank you for attending!
• Heather Hottenstein, heather@rprwyatt.com
• Andy Higgins..... andy@imcollaboration.com
Thank you!

INF107 - Integrating HCL Domino and Microsoft 365

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INF107 - Integrating HCL Domino and Microsoft 365