NBCC, NAADAC, CAADAC, and California Board of Behavioral Sciences approved Mental Health continuing education and addictions counselor training series. Narrated versions and CEUs available at http://www.allceus.com
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Tip 46 Administrative Issues In IOP
1. Dr. Dawn-Elise Snipes, PhD, LMHC, CRC, NCC
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2. Strategic planning
Conducting a community needs assessment
Identifying program strengths
Clarifying program mission
Developing and evaluating goals
Identifying strategies to attain goals
Communities that Care Planning System
https://preventionplatform.samhsa.gov/
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3. People who have knowledge of or experience
with SA
Representatives from the:
local community
client population
program’s referral sources
Gender, racial, cultural diversity
People with expertise in:
state and local politics
insurance & managed care
financial management
legal matters
nonprofits and foundations
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4. Mission statement and philosophy
Client care
screening, assessment, treatment and discharge planning
Recordkeeping
security of clients’ records
Organizational structure
governance committees and staff positions
Personnel
hiring, evaluating, terminating
Structure and staffing
Clients’ rights and the program’s grievance process
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5. Comprehensive Accreditation Manual for
Behavioral Health Care (CAMBHC)
Client-Focused Functions
Ethics, Rights, and Responsibilities (RI)
Provision of Care, Treatment, and Services (PC)
Medication Management (MM)
Surveillance, Prevention, and Control of Infection (IC)
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6. Organization Functions
Improving Organization Performance (PI)
Leadership (LD)
Management of the Environment of Care (EC)
Life Safety (LS)
Management of Human Resources (HR)
Management of Information (IM)
Opioid Treatment Programs (OTP)
Foster Care (FC)
Performance Measurement and the ORYX
Initiative
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7. Core values and mission
Input from persons served and stakeholders
Individual-centered
planning, design, service delivery
Organizational leadership
Information management and performance
management
Fiscal management
risk management
Human resources
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8. Communication
Accessibility
Health, safety, transportation
Information analysis and outcomes
management
Rights of the persons served
Program structure and staffing
Screening and access to services
Transition/recovery support services
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9. Pharmacotherapy
Seclusion and restraint
Records of the persons served
Quality Improvement
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10. FloridaRules Common Licensing Standards
Standards for IOP
Core services provided at least each 9
hours/week
Individual, group, family counseling
Psychiatric services
Substance abuse education
Relapse prevention skills
Life skills
Vocational Rehabilitation
Referral to wrap-around services
No more than 50 clients
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11. Managed care companies
Vocational Rehabilitation & Employers
Mental health treatment providers
Employee assistance programs (EAPs)
Schools
Hospitals
Welfare agencies
Criminal justice agencies
Religious leaders
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12. Food banks
Recreational facilities and programs
Credit Counseling
Adult education
Parent training
Housing resources
Childcare providers
Self-help groups
Legal assistance
Transportation
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13. Eliminate non-core services
Non-self-supporting after 6 months
Evaluatestaffing and consolidate positions
Reduce paperwork
Implement time-saving EMR
Automate repetitive activities
Record and rebroadcast orientation
Team with other agencies
Increase buying power
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14. Recruitinterns and volunteers
Write AmeriCorps and other grants
Work with programs that refurbish computers
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15. Cultivate relationships with the money
people
Invite officials and funders to program
functions
Humanize the client population
To funders and community-at-large
Website updates
Program achievements
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16. Lack of experienced staff
High demand for counselors
Low pay, long hours
Stressful job
Administrative demands
Limited community resources
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17. Experienced clinician?
Program’s modality
With client population
Clinician understand co-occurring disorders?
Skills ability to perform all functions
effectively?
Assessment
Integrated summary
Treatment planning
Referral
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18. Staff interview candidates
Before clinical director
Candidates role-play counseling session
Clinical director interviews
Candidates recommended by staff
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19. New staff sign statement supporting:
Addiction
biopsychosocial
spiritual disorder
multidisciplinary approaches
medication
Recovery is possible
Recovery support groups
vital role in treatment and recovery
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20. Professional standards and reporting
requirements
Supervision and peer assessments
Gain insights into deficiencies
Current on addiction research and trends
Involvement in professional organizations
Respect for clients’ diverse backgrounds
Recognition of personal bias
Effect on treatment
Understanding of personal recovery
Effect on treatment provision
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21. Capacity to conduct self-evaluation
Participation in regular continuing education
Emotional maturity
Adaptability
Creativity
Ability to relate effectively
Confront and resolve
Internal personal difficulties
Willingness to learn about and understand
Diverse backgrounds
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22. Current screening and assessment instruments
Cultural diversity
Information gathering and client assessment
Symptoms of intoxication, withdrawal, toxicity
Psychoactive substances
Physical, pharmacological, psychological
implications of substance abuse
Mental status assessment criteria
Treatment matching and placement criteria
Confidentiality requirements
Theories about how behavior changes
Assessing clients’ readiness for change
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23. Communicate
Clients and their significant others
Define and prioritize needs
Treatment modalities and community resources
Individualized treatment plans with clients
Establish a SPOC
Marshall community resources
Advocate for the client
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24. Engage clients and establish rapport
Recognize intervention effectiveness
Integrate therapy with real-time events
Recognize when to seek consultation or refer
Educate about addiction and recovery
Help clients build and practice recovery skills
Encourage strong sober support system
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25. Conflicts of interest
Staff-client relationships
Grievance procedures
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27. Core clinical staff
Clinical management
Case managers and clinical supervisors
Specializedservices
Administrative and support staff
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28. Medical services
Counseling
Case management
Family services
Social services
Psychological services
Psychiatric services
Liaison with criminal justice, child welfare
and other agencies
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30. Policy on length of time in recovery
Written job requirement specifying staff
abstinence
ADA protects against discrimination in
employment
Staff Relapse
Legal vs. illegal drugs
Incentives for relapsing employees to seek treatment
job modifications, temporary transfers, etc.
Duration of abstinence before returning to work
and/or client services
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31. Staffto client ratio 1:8-1:15
Considerations
State regulations
Funder regulations
Types of care provided
Linkages to wrap-around services
Realistic workload
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32. General staff meetings
Weekly
Address staff concerns
Provide training
Allow for case reviews
Crisis meetings
Sentinel events
Client crisis
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33. Program performance/Utilization review
Policymaking
Competitive status
Finances
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34. Essentialstep-down component
Management involves outreach, advocacy,
planning, supervision
Community partnerships
Referrals and distribute workload
Motivate and engage their staff through
bottom-up management
Regularly assessed
Cost-effectiveness and meeting patients’ needs
Copyright 2008-2012 AllCEUs.com A subsidiary of CDS Ventures, LLC
Notas do Editor
Strategic planningConducting a community needs assessment Identifying program strengths Clarifying program mission Developing and evaluating goals Identifying strategies to attain goalsCommunities that Care Planning System https://preventionplatform.samhsa.gov/
People who have knowledge of or experience with SARepresentatives from the: local communityclient populationprogram’s referral sources Gender, racial, cultural diversityPeople with expertise in: state and local politicsinsurance & managed carefinancial managementlegal mattersnonprofits and foundations
Program mission statement and philosophy Client care (screening, assessment, and treatment and discharge planning) Recordkeeping (security of clients’ records) Organizational structure (governance committees and staff positions) Personnel (procedures for hiring, evaluating, and termination) Program structure and staffing Clients’ rights and the program’s grievance process
Comprehensive Accreditation Manual for Behavioral Health Care (CAMBHC)Section 1: Client-Focused Functions Ethics, Rights, and Responsibilities (RI) Provision of Care, Treatment, and Services (PC) Medication Management (MM) Surveillance, Prevention, and Control of Infection (IC)
Organization Functions Improving Organization Performance (PI) Leadership (LD) Management of the Environment of Care (EC) Life Safety (LS) Management of Human Resources (HR) Management of Information (IM) Opioid Treatment Programs (OTP) Foster Care (FC) Performance Measurement and the ORYX Initiative
Core values and missionInput from the persons served and other stakeholdersIndividual-centered planning, design and delivery of services Organizational leadership Information management and performance management Fiscal management (including risk management) Human resources
Communication Accessibility Health, safety and transportationInformation analysis and outcomes management Rights of the persons served Program structure and staffing Screening and access to services Transition/recovery support services …
Pharmacotherapy (if applicable) Seclusion and restraint (if applicable) Records of the persons served Quality Improvement
Florida Rules Common Licensing Standards https://www.flrules.org/Gateway/View_notice.asp?id=2149246 Standards for IOP https://www.flrules.org/Gateway/View_notice.asp?id=3418685 Core services provided at least each 9 hours/weekIndividual, group and family counselingPsychiatric servicesSubstance abuse educationRelapse prevention skillsLife skillsVocational RehabilitationReferral to wrap-around servicesNo more than 50 clients
Managed care companies Vocational Rehabilitation & Employers Mental health treatment providers Employee assistance programs (EAPs) Schools Hospitals Welfare agencies Criminal justice agencies Religious leaders
Eliminate non-core services that are non-self-supporting after 6 monthsEvaluate staffing and consolidate positionsReduce paperworkImplement time-saving EMRAutomate repetitive activities (record and rebroadcast orientation)Team with other agencies to increase buying power…
Recruit interns and volunteersWrite AmeriCorps and other grantsWork with programs that refurbish computers
Cultivate relationships with the money peopleInvite officials and funders to program functions (i.e. graduations) with appropriate releasesHumanize the client population to funders and the community at largeKeep website updated about program achievements
Lack of experienced staffHigh demand for counselorsLow pay, long hoursStressful jobAdministrative demandsLimited community resources
Does the clinician have experience In the programs modalityWith the client populationDoes the clinician understand co-occurring disordersDo skills suggest ability to perform all functions effectivelyAssessmentIntegrated summaryTreatment planningReferral
Program staff interview candidates before the clinical directorCandidates role-play a counseling session with staffClinical director interviews candidates recommended by staff
New staff should sign a statement that they will support the concepts that:Addiction is a biopsychosocial and spiritual disorder best treated by multidisciplinary approaches which may include medicationRecovery is possibleRecovery support groups play a vital role in treatment and recovery
Familiarity with professional standards and reporting requirementsWillingness to use supervision and peer assessments to gain insights into deficiencies Awareness of current addiction research and trends Involvement in professional organizations Respect for clients from diverse backgrounds Recognition of the effect that personal bias toward other cultures and lifestyles can have on treatment Understanding of personal recovery and its effect on the provision of treatment …
Capacity to conduct self-evaluation Participation in regular continuing educationEmotional maturityAdaptabilityCreativityAbility to relate effectively with othersCapacity to confront and resolve internal personal difficultiesWillingness to learn about and understand people with different backgrounds
Use of current screening and assessment instruments Effect of cultural diversity on information gathering and client assessment Symptoms of intoxication, withdrawal and toxicity for psychoactive substances Physical, pharmacological and psychological implications of substance abuse Mental status assessment criteria Treatment matching and placement criteriaConfidentiality requirements Theories about how behavior changes Assessing clients’ readiness for changes
Communicate with clients and their significant others Work with clients to define and prioritize needs Understand available treatment modalities and community resources Develop individualized treatment plans with clientsEstablish a SPOCMarshall community resourcesAdvocate for the client
Engage clients and establish rapportRecognize intervention effectivenessIntegrate therapy with real-time eventsRecognize when to seek consultation or referEducate clients and their families about addiction and recoveryHelp clients build and practice recovery skillsEncourage clients to develop a strong sober support system
Conflicts of interestStaff-client relationshipsGrievance procedures
Staff supervision
Core clinical staffClinical management (case managers and clinical supervisors)Specialized servicesAdministrative and support staff
Direct and Indirect Program CapabilitiesMedical services Counseling Case management Family services Social services Psychological services Psychiatric services Liaison with criminal justice, child welfare and other agencies…
Vocational rehabilitation Recreational therapy Art, music and dance therapy Nutrition counseling HIV/AIDS counseling Spiritual counseling Literacy instruction General equivalency diploma preparation
Policy on how long a client needs to be in recoveryWritten job requirement specifying staff abstinenceADA protects against discrimination in employmentStaff RelapseLegal vs. illegal drugsIncentives for relapsing employees to seek treatment (job modifications, temporary transfers etc.)Duration of abstinence before returning to work and/or client services
Staff to client ratio 1:8-1:15ConsiderationsState regulationsFunder regulationsTypes of care providedLinkages to wrap-around servicesRealistic workload
General staff meetings WeeklyAddress staff concernsProvide trainingAllow for case reviewsCrisis meetingsSentinel eventsClient crisis
Program performance/Utilization reviewPolicymakingCompetitive statusFinances
IOP is an essential step-down component.IOP management involves outreach, advocacy, planning and supervision.Through community partnerships, IOP programs can receive referrals and distribute workload.IOP administrators can motivate and engage their staff through bottom-up management.IOP programs should regularly be assessed for their cost-effectiveness and improved to meet patient needs.