A graphic demonstration of the procedure of reporting academic integrity code violations at UNC Charlotte.

1. Procedure for Handling Violations of the Code of Student Academic Integrity Donna J. Gunter Coordinator, Information Literacy and Instructional Services J. Murrey Atkins Library 704-687-4941 [email_address] http://library.uncc.edu/plagiarism

2. *The Dean of Students will research student’s record to see if this potential violation is a first offense. Faculty determines that student has violated the Code of Student Academic Integrity . http://www.legal.uncc.edu/policies/ps-105.html Faculty contacts the Dean of Students’ office. (Michele Howard, x2376)*

3. FIRST OFFENSE For a FIRST OFFENSE, faculty must determine if penalty should be more severe than the grade of “F.” If the offense should be greater than the grade of “F,” then the case must be brought to the Chairperson of the Academic Integrity Board.* (Go to Slide Six.) If the offense should be no greater than a grade of “F,” the Settlement Procedure should be used to conclude the matter and provide a record. (Go to the next slide.)

4. First Offense: Settlement Procedure Faculty member presents student with evidence of Code of Academic Integrity violation and requests an explanation from the student.

5. Settlement Procedure: Admission of Violation If student admits that a violation occurred, he/she fills out and signs the approved form in the presence of the faculty member; the form notes penalty and faculty gives the form to the student. Faculty member forwards the settlement form to the Dean of Students. The Dean of Students keeps records of first offenses for five years. The matter is then concluded. Student has 72 hours to decide whether to admit guilt and accept penalty by signing the form.

6. Second Offenses, First Offenses Whose Penalty Should Be Greater Than an “F,” and First Offenses In Which Student Fails to Accept Penalty or Admit Guilt Faculty member refers the case to the Chairperson of the Academic Integrity Board. The Chairperson of the AIB selects a Hearing Panel. The Chairperson of the AIB writes the written charge, stating the alleged facts, and notifies the student and faculty member of the date, time, and place for the hearing.

7. Hearing Process * Not Guilty Verdict , see next slide; for Guilty Verdict , go to Slides Nine and Ten. For more about Hearings , go to Slide 16. Evidence is presented by faculty to panel. Student may defend self if desired. Witnesses may be called to testify. Panel makes decision on guilt or innocence based on evidence.*

8. Not Guilty Verdict Convenor announces the decision and terminates the proceeding. A written report is prepared, signed by the Convenor, and sent to the Dean of Students. The Dean of Students keeps a single confidential file of the case material.

9. Guilty Verdict Hearing continues to determine the appropriate penalty. Student and faculty member may submit evidence and make statements. Hearing panel deliberates privately to determine penalty.

10. Guilty Verdict, Continued For Appeals Process concerns of Faculty , go to Slide 12; for Appeals Process of Student , go to Slide 13. Participants, student, and faculty member are readmitted to hearing, and Convenor announces penalty. Hearing Panel writes a report, signed by Convenor, stating findings, determination of guilty, and penalty. Convenor sends report to student, a copy to the Dean of Students, who notifies the faculty member.

12. Appeals Process: Faculty Faculty is bound by Hearing Panel’s decision and cannot appeal. Faculty can, however, file a grievance with the appropriate body.

14. Appeals Process: Vice Chancellor of Academic Affairs Vice Chancellor of Academic Affairs (VCAA) or his/her designate shall review the record and issue a written decision on the appeal; the decision may be one of the following: VCAA may affirm the decision reached and sanction imposed by the Hearing Panel. VCAA may affirm the decision reached by the Hearing Panel and reduce, but not eliminate the penalty recommended. VCAA may remand the case for a new hearing before a Hearing Panel composed of members not previously in the case.

15. Appeals Process: Chancellor Student may appeal the decision of the new Hearing Panel to the Chancellor (in writing within four days after receiving VCAA’s decision) only on the following grounds: Student alleges violation of right of due process and fair hearing. Student alleges violation of presumption of innocence until found guilty. Student alleges violation of the right to know the evidence and to face witnesses testifying against him/her. Student alleges violation of right to such advice and assistance in his/her own defense as allowed under regulations of UNCC.

16. About Hearings

17. Hearing Panel: One Student, Two Faculty of AIB; one is Convenor. Hearing is tape recorded and becomes part of the case file. Closed to the public. Evidence admitted based on acceptable by reasonable persons. Formal rules of evidence do not apply. The Hearing

18. May challenge Panel member on grounds of bias, etc. Responsible for presenting evidence in self-defense. Members of immediate family may attend. May request witnesses. May question any witness, inspect any document, make any statement as appropriate. Attorney cannot argue for student; can only consult. May be accompanied by one person, including an attorney. Student

19. May challenge Panel member on grounds of bias, etc. May question any witness, inspect any document, make any statement as appropriate . May request attendance of witnesses. Attorney cannot argue for faculty; can only consult. May be accompanied by one person, including an attorney . Burden of proof is on faculty member. Faculty