1. The UK National Quantum
Technologies Programme
Professor David Delpy
7 March 2014

2. The UK National Quantum Technologies
Programme
£270M
UK Government investment
in quantum
technologies research
Delivered against a business case
prepared with members of the
community.
To exploit the potential of quantum
science and develop a range of
emerging technologies with the
potential to benefit the UK.
A multi-stakeholder, technology-
focused initiative to last for an
initial period of five years.

3. EPSRC & UK Quantum Science
The UK quantum science base is
acknowledged as excellent.
EPSRC has a long history of
sponsoring the very best
researchers, and enabling them to
undertake world-class quantum
physics research.
EPSRC continues to support this
science base via our normal
funding mechanisms.
The UK National Quantum
Technologies programme is
focused not on quantum
science, but on the
exploitation of that science
for technological benefit.

4. Public Investment, Community Delivery
Significant HM Government investment in quantum technologies.
Public sector bodies working together to;
exploit quantum science for practical application,
capitalise on UK research excellence and competitive advantage,
secure a leading UK presence in future quantum technologies.
Requires a rapid and coordinated national response – spend begins in
FY2014/15.
Any funding for quantum technologies in future budget settlements will
likely be dependent upon the demonstrable impact of this initiative.
Advocacy and evidence of success are vitally important.

5. Quantum Technology Research & Innovation

6. Programme Governance
Strategic Advisory Board
o National & international
membership.
o Advises on national strategy.
o Maintains oversight of
coordination, progress and
delivery from programme
investments.
o Investigates future
technology road-mapping
and horizon scanning.
o Meets approximately three
times per year.
Programme Operations Group
o Initial membership comprises
EPSRC, TSB, DSTL, CESG,
BIS and NPL.
o Membership will evolve over
time, as required.
o Enables effective coordination
of various Government
agencies and key
organisations.
o Meets approximately six times
per year.

7. EPSRC Quantum Technologies Staff
Dr. Rachel Bishop – Theme Leader
: rachel.bishop@epsrc.ac.uk
: (01793) 44 4335
Dr. Derek Gillespie – Senior Portfolio Manager
: derek.gillespie@epsrc.ac.uk
: (01793) 44 4301
Miss Amanda Howes – Portfolio Manager
: amanda.howes@epsrc.ac.uk
: (01793) 44 4447

8. Quantum Technology Hubs:
Vision, Expectations and Assessment
Dr. Derek Gillespie
Senior Portfolio Manager

9. This session will cover:
Quantum Technology Hub Overview
The vision and ambition for the national network of
Quantum Technology Hubs.
Our expectations of a successful Hub, and how we will
direct peer review to assess these.
Working in partnership as part of a national network.
Process Overview
Summary of the funding available.
Overview of the peer review process and timelines.
Expectations during and after the peer review process.

10. Quantum Technology Hubs:
Vision & Expectations Overview

11. The Quantum Technology Hubs
Quantum Technology Hubs are the primary investment
of the UK’s National Quantum Technologies
Programme.
Hubs will have an ambitious vision to research
specific technologies that exploit the potential of
quantum science.
To fulfil that vision, Hubs must bring together a
consortium of excellent engineers, quantum scientists,
design engineers and mathematicians.
Successful Hubs will demonstrate strong leadership,
an excellent academic and industry consortium, a focus
upon technology research & development, and a
credible plan to foster and support a UK quantum
technology community.

12. Hubs in a National Network
The Quantum Technology Hubs will not operate in
isolation – they cooperate to form the core of a network
of expertise.
The national network will be broader than the Hubs –
inclusive of the wider research and industry community,
open to new concepts, and responsive to opportunity.
An effective network will support a balanced landscape
of technology research and innovation, exploiting
developments from the UK and international peers.
The national network will be supported by a suite of
activities to support innovation and technology
maturation, with funding initially delivered by EPSRC,
TSB and DSTL, and networking by the ESP KTN.

13. Key Components of a Hub

14. Hub Leadership and Management
We expect:
The Director to have demonstrable experience in successfully
leading and managing large multi-stakeholder research consortia.
The Director and senior leadership team to demonstrate ‘esteem
factors’ that are relevant to the proposed vision and technical focus
of the Hub.
The Hub to have clear management and advice structures that
expect to have involvement from the National Programme.
Hubs must be led by a clearly-indicated Director and a supporting senior
leadership team, who between them have the experience and credibility
to lead an emerging technologies programme.

15. Knowledge Base
Technology Base
System Integration
High-Level Requirements
Fundamental
Knowledge
Enabling
Technology
System
Requirements
Vision&
Drivers
Hub Research Focus and Vision
Quantum
Technology
Hubs

16. Hub Research Focus and Vision
We expect:
Hubs to undertake research that is technology-driven, aimed
towards the development of novel, practical devices and systems.
Hubs to be able to clearly define the current international state-of-
the-art, and to have credible plans for making significant advances
beyond that point during their initial five years.
Each Hub to have the required resources and capability – staffing,
finance, and equipment – to deliver the work packages that underpin
the vision of the Hub.
Hubs must pursue research focused upon emerging technologies that
exploit quantum science.

17. Partnership Resource
We expect:
That at least 20% of the overall budget is committed to flexible
funding under the concept of a ‘Partnership Resource’.
That Hubs will have a plan for activities to be undertaken using the
Partnership Resource in the first two years of operation.
The Hub to recognise that Partnership Resource funding can be
employed across the breadth of Hub activity.
Hubs should have laid aside substantial proportions of their overall
budget with an ethos of flexible funding in mind, to ensure that
opportunities for working with other Hubs and stakeholders are
maximised.

18. Research Impact & Technology Transfer
We expect:
That Hubs will consider the full range of impacts arising from their
research – technological, societal, economic, academic, etc. – and will
have strategies and resources in place to maximise impact potential.
Hubs to proactively manage innovation processes (e.g. technology
transfer and/or systems integration processes), considering appropriate
risk management and mitigation.
Hubs to remain responsive to impact opportunities as-and-when they
arise.
Hubs will recognise that maximising the impact of their research activities
is central to their role in the UK National Quantum Technologies
Programme.

19. Responsible Innovation
We expect:
All Hubs to consider EPSRC’s framework for responsible innovation:
Anticipate – Reflect – Engage – Act
Hubs to appropriately engage with the concept of responsible
innovation in a manner that provides opportunities to enhance the
goals of the National Quantum Technologies Programme.
Hubs will acknowledge that, as bodies in receipt of public funding, they
have a responsibility to ensure that their activities create value for society
in an ethical and responsible manner.
www.epsrc.ac.uk/research/framework/Pages/framework.aspx

20. Working in a National Network
We expect:
That each Hub views itself as a national collaboration, and not as
‘belonging’ to any single university.
That all Hubs work together in collaborative and cooperative
manner.
That Hubs consider their wider activities in the context of the
National Quantum Technologies Programme.
The Quantum Technology Hubs will be required to work closely together
to maximise current and future opportunities and resources, and to
proactively engage with the UK National Quantum Technologies
Programme.

21. Quantum Technology Hubs:
Process Overview
Dr. Rachel Bishop
Theme Lead

22. Summary of Funding Available
~£80M resource, ~£75M capital.
We will fund a small number of Hubs, each with a substantial resource
budget (~£10M-£20M).
Partnership Resource funding mandated: at least 20% of total.
Capital funding – requirements for 2014/15 and 2015/16 spend.
Hubs should demonstrate strong, relevant, industrial support.
Strong institutional commitment is required.
We require Hubs to operate with an ethos of flexible funding, such that
opportunities for rapid re-deployment of resource is possible. All partners
must sign collaboration agreements to this effect.

23. Strategic Peer Review & Sponsorship
Process
Briefing Workshop
07 March 2014
Deadline for Outlines
16:00 GMT
26 March 2014
Outline Assessment
Panel
w/c 28 April 2014
Feedback & Briefing
Meeting for Short-listed
Bids
14 May 2014
Finance Meeting with
Hubs
Mid-September 2014
Interviews
w/c 1 September 2014
Postal Peer Review and
PI Responses
July-August 2014
Deadline for Full
Proposals
16:00 GMT
24 June 2014
Funding Decisions
15 September 2014
Awards Begin –
Decision Letters
1 October 2014
Two-day Hub Workshop
Mid-October 2014

24. Expectations: During Process
Building Collaborations
Non-academic partners must be considered and involved when
developing the Hub vision and research programme.
Membership of an independent advisory board to be discussed with
EPSRC.
Institutional Support
What do your institutions contribute to your bid? Consider
resources, facilities, equipment access, studentships etc.
Agreements and Spending Plans
Do not leave collaboration agreements and capital spend plans until
a funding decision is made – timelines are tight.

25. Expectations: After Funding Decisions
Engaging with the National Quantum Technology Programme
Close, regular contact with EPSRC & TSB as Hub sponsors.
Regular interaction with all Programme stakeholders.
Hub Advisory Boards linked to National Strategic Advisory Board.
Fostering & Supporting a Quantum Technology Community
Hubs are not ‘closed’ awards – engagement with academic and
industrial community is vital.
Gaining Additional Funding
Hubs should seek a diverse research & innovation funding portfolio
from existing funding routes.

26. Expectations: After Funding Decisions
Mid-Term Reviews
All Hubs will have mid-term reviews after two years, to assess
relative progress within the Hub and within the Network.
Stage-Gating Opportunities
Opportunities to supplement Hub funding via ‘stage-gating’
mechanisms will be explored – could support, amongst others;
research translation, leadership, and/or novel concepts.
Advocacy and Demonstration of Results
Requirement to demonstrate the benefits to the UK of public
investment in a programme such as this.
HM Government is a key stakeholder for all Hubs.

27. Quantum Technology Hubs:
Applicant ‘Elevator Pitches’

28. Elevator Pitches
Hub Director, or nominee, has up to three minutes to
summarise:
Vision for proposed Hubs
Core consortium and partners
Key skills and facilities in place, and requests for
expertise required

29. Driving Innovation
V2 140508
Driving Innovation
Quantum Technology Exploitation Initiative
Simon Bennett
7 March 2014

30. Why does TSB care about QT?
• Extraordinary power – when it can be harnessed
• Huge diversity of highly disruptive applications
• UK research base exceptionally strong
• We can take a world lead at the earliest stage of a
rapidly emerging technology
• Accelerated transition from lab to economic impact
30

31. EPSRC & TSB Programme
• Technology is immature
– Early stage for TSB involvement
– Emphasis on accelerated transition from physics lab
• Joint funding of innovation projects
– Early industrial engagement essential
– Feasibility studies through to demonstrators
• Opportunity for leverage:
– Coherence between EPSRC, TSB, dstl, others
– Shared road-maps
• This is NOT business as usual!
31

32. Collaboration is vital
• Early industrial engagement
– Defence, geo-survey, comms, pharma, medical...
– Component & Systems level supply
– Systems integration, application algorithms...
• Challenge led drive to provide focus?
• Build a strong foundation
– Eco-system:
• skills, capability, infrastructure...understanding
– Supply chain: SMEs as well as large end users
• Early wins essential for future funding
32

33. Preparing & Submitting Proposals:
Guidance and Documentation
Miss Amanda Howes
Portfolio Manager

34. This session will cover:
Basics of submission
Required documentation
Things to consider now for the full proposal stage
Additional grant conditions

35. Deadline for outline submission through JeS:
16:00 GMT on Wednesday 26 March 2014
An institution may lead only one bid.
The Network of Quantum Technology Hubs is a
national endeavour – people are not restricted to
involvement in one bid only, key expertise should be
utilised where required.
Basics of Submission: Outlines

36. Vision and ambition
Leadership quality
Research quality
National importance
Partnership and user engagement strategy
Exploitation strategy and potential impact
Resources and management strategy
Institutional commitment
Assessment Criteria

37. JeS form
Case for Support (‘6+2’ page limit)
Attach an 8-page document; 6 pages ‘Case for
Support’ + 2 pages ‘Capital Business Case’
CV of Director (2 page limit)
Attach as CV
Capital Business Case (2 page limit)
Attach as part of Case for Support as a component
of the 8-page document
Letters of Institutional Support for each institution
involved in the proposed Hub
Attach each letter as a separate document using
document type, ‘Justification of Resources’
Required Documentation for
Outline Proposals

38. The JeS Application
Outline submission must be made through JeS.
Only one JeS form per Hub – all institutions involved on one
form.
In JeS, when creating the proposal, select:
Council: ‘EPSRC’
Document type: ‘Outline Proposal’
Scheme: ‘EPSRC Outline’
On project details page, select: ‘National Network of
Quantum Technologies Hubs (outline)’ call
Pressing ‘submit’ sends documentation to the host institution’s
administrative processes; allow time for the organisation’s
submission process to meet the deadline.
Capital costs should be included under Exceptions on the JeS
form – include the amount requested from EPSRC.

39. The six pages should cover the following:
Overall Vision and Ambition
The proposal must articulate how the Hub will address the
significant step-change in translating quantum science into
quantum technology.
The vision should be explained in a clear but succinct
manner. Include brief details of the main application areas,
key underlying research challenges, and the broad approach
to address them.
National Importance
Explain the importance and context of your Hub as part of the
national network, in line with standard EPSRC guidance.
Proposed Programme
A brief description of the programme of technology research,
the work packages within the proposal and who leads each
work package.
Preparing the Case for Support (i)

40. Leadership and Track Record
This section is to discuss the core leadership team. The
Director’s CV allows a specific focus on the Director.
Include relevant evidence of the leadership team's skills and
expertise to drive the Hub vision, and at managing large,
complex research programmes.
Regarding the Director, consider the following:
o That they have sufficient time to lead the Hub;
o Please note that you cannot exceed the hours of one full
time equivalent post (37.5hrs) across research council
grants, whether time is charged or not.
o That they have clearly split their time between managing
the Hub, and the research project(s).
Preparing the Case for Support (ii)
If the Principal Investigator is not the Director, justification is
required as to why. The Director must have ultimate
responsibility and plans to ensure this should be described.

41. Research Capability
Describe the technical focus and scale of quantum
technology research activities at the institutions involved in
the Hub, including;
o Core technology areas of relevance
o Available infrastructure
o Scale of current activity, including sources of funding and
number of full time equivalent posts
Collaboration and User Engagement Strategy
Any non-academic partners should be listed and their role
briefly explained
The role of key users in preparing the proposal should be
outlined
A user engagement strategy should be briefly described
Preparing the Case for Support (iii)

42. Pathways to Impact
An outline of the planned approach to maximising the
potential impacts of the research (including academic,
societal and user impact) should be provided.
Outline how the technology translation process will be
managed as part of the overall management structure.
Responsible Innovation
Outline the Hub’s approach to responsible innovation,
including how a proactive approach to responsible
innovation is seen as a long term benefit to the Hub, and the
wider National Programme.
Include any stakeholder and public engagement planned,
and partners or professional expertise that may be
engaged.
Preparing the Case for Support (iv)

43. Resources and Capital Requested
A detailed breakdown of costs is not required, but:
The percentage of time for the Director and co-
investigators must be identified
The directly incurred costs should be estimated,
including a figure for main headings such as
consumables, travel and subsistence, pathways to
impact, etc.
A summary description of the capital investment
planned should be included, outlining why it is essential
to achieve the vision of the Hub, and how it
complements existing infrastructure – both within the
consortium, and nationally.
Preparing the Case for Support (v)
We will not accept an unapproved variance in costing of more
than 10% between the Outline and Full proposals.

44. Management and Start-up Plans
Briefly describe:
How the Hub will be managed and monitored
How strategies will be set and monitored for research
and translational opportunities
Proposed roles for key staff posts beyond the core
leadership team
Committees and advisory structures and their roles
Key issues, such as recruitment strategies
How Hub funding will operate flexibly across all
institutions and how expenditure timescales will be met
Preparing the Case for Support (vi)

45. Maximum 2-page document
Considered against the ‘Leadership Quality’ assessment criterion
Don’t use a standard CV – tailor to provide appropriate evidence of
relevant leadership skills and expertise
Include evidence of successful;
Collaboration with academic and non-academic partners
Leadership and management of large research consortia
Preparing the Director’s CV
Alongside demonstrably strong leadership skills, Hub Directors
must have sufficient time to lead such large, complex, awards -
the role is significantly more than research. As a rule of thumb, at
least 30% (and preferably higher) of a Director’s time should be
assigned to the Hub award, and a significant proportion of that
time should be for activities other than research.

46. Submitted as a 2-page addition to the Case for Support, making
that document 8 pages long, in total.
Only resources for ‘capital’ items may be requested in the capital
business case.
Preparing the Capital Business Plan
Refurbishment costs for equipment and facilities may be requested
where a direct requirement to the success of the Hub can be
demonstrated.
Exercise caution in requesting funding for new buildings.
The following Full Economic Costing rules apply:
i. Items of equipment under £10K should not be included.
ii. Any equipment over £10K will be funded at up to 100%.
It is anticipated that procurement and sustainability of capital
equipment will be an area of proposals likely to benefit from strong
institutional support.

47. One letter must be included per institution listed on the JeS form.
To be individually attached via JeS, using the ‘Justification of
Resources’ document type.
Letters must be signed by a Pro-VC for Research, or equivalent
post. Letters should include official University letterheads, and be
correctly dated.
Letters are used to assess the extent of institutional commitment to
the proposed Hub, and should;
o Demonstrate an understanding of the vision for a national
network of Quantum Technology Hubs
o Explain how the Hub aligns with institutional strategy
o Outline what contributions to the Hub an institution will make,
and why these add value to the proposal
Preparing Letters of Institutional
Support
Letters should be bespoke for each individual Hub bid.

48. Things to consider now for the
full proposal stage:
Management strategy/structure
Commencement of capital procurement processes
Development of IP arrangements – further guidance
will be provided at full proposal stage
Suggestions for advisory board membership
User engagement strategy
Additional grant conditions
Collaborative agreements – university and other
partners

49. Vision and ambition
Leadership quality
Research quality
National importance
Partnership and user engagement strategy
Exploitation strategy and potential impact
Resources and management strategy
Institutional commitment
Assessment Criteria

50. Grant Conditions & Next Steps
Overview
Dr. Rachel Bishop
Theme Lead

51. Advice and Governance
Management structure must be agreed by EPSRC
Membership and terms of reference of all bodies
>50% independent members on advisory board
Expectation of industrial representation
EPSRC representation is required
Director – overall responsibility
One flexible pot of resources
Monitoring strategy to redeploy resources
Collaborative Agreements
Must be in place by time grant starts
Allows flexibility of funding and leadership by Director
With all academic collaborating partners
Additional Grant Conditions (i)

52. There will be specific grant conditions that relate to the following
topics:
Fixed start date - 1 October 2014
Relationship to National Quantum Technologies Programme
Monitoring and reporting
The Director
User engagement
Collaboration agreements
Branding
Partnership resource funding
Capital funding subject to fixed deadlines
Additional Grant Conditions (ii)

53. Key dates
Activity Date
Deadline for Intention to Submit forms
17 February 2014
16:00 GMT
Briefing workshop 07 March 2014
Deadline for outlines
26 March 2014
16:00 GMT
Outline assessment panel w/c 28 April 2014
Feedback/briefing meeting & brokering 14 May 2014
Deadline for full proposals 24 June 2014
Interview panel
w/c 01 September
2014
Decision of which proposals will be funded
15 September
2014
53

54. EPSRC Quantum Technologies Staff
Dr. Rachel Bishop – Theme Leader
: rachel.bishop@epsrc.ac.uk
: (01793) 44 4335
Dr. Derek Gillespie – Senior Portfolio Manager
: derek.gillespie@epsrc.ac.uk
: (01793) 44 4301
Miss Amanda Howes – Portfolio Manager
: amanda.howes@epsrc.ac.uk
: (01793) 44 4447

55. www.epsrc.ac.uk
http://www.epsrc.ac.uk/research/ourportfolio/themes/quantumtech/Pages/quantumtech.aspx