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MaintSmart CMMS Software
- 1. 1 What is MaintSmart? MaintSmart is a CMMS (computerized maintenance management system) software program.
- 2. 2 What is MaintSmart? MaintSmart in the following formats: Desktop enterprise solution. Cloud-based enterprise solution. Web-based add-on module. Smart phone add-on module (2017).
- 3. 3 Who is MaintSmart? MaintSmart Software, Inc. was founded in 1997. Our main office is in Oregon, USA. MaintSmart Software is translatable into any language and is used in nearly 40 countries.
- 4. 4 Who Uses MaintSmart? MaintSmart is used successfully in the following maintenance situations: manufacturing, building, military, government, universities, utilities, resorts, hotels, restaurants, hospitals, everywhere! General Electric Lighting De United Food Industries Ltd. The Boulevard Inn West Point Military AcademyExcelda Manufacturing Smithsonian Institution Metech International Inc Logansport Elec. Gen. Plant National Power Corporation - Ilijan Natural Gas Receiving Facility (Philippines) Sojourner Center Gilster-Mary Lee Ferriot Inc. Franklin Bronze and Alloy Rotellas Cam Tran Cam Tran Pacific Ltd Systems Electro-Coating The Dexter Company Deerfield Specialty Papers Plastechnic Marketing PTE Ltd. Ministry of Electricity (Iraq) Universal Manufacturing Mother's Enterprises Ltd. City of Redding Electrical Utility Samuel Strapping Systems Columbus Salame Company City of Delray Beach Aceros Alfa S.A. Gleanings For The Hungry University of Michigan, Flint Bradbury Technology Amersham Bio Sciences Torca Great Britain Ltd. Al-Zamil Co. Inc. PT VARTA BATTERIES Ondeo Nalco Organic Milling Corp. Giddens Industries Villa de Matel Center VeriCenter Denver IDC The Toro Company Len Busch Roses Mac Papers Envelope Converters Michels Furniture Company Softlite Windows Avistar Inc Randall Metals Corp. Hitol Ltd. Rockbestos Surprenant Cable Cardinal Health Motorola Rosenboom Machine and Tool, Inc. Lesotho Milling Company Sundance Products Inc. Norcom-Norcross Plant AB Tube Processing Inc. Hill Crest Hospital PBF Pita Bread Factory Loxon Philippines, Inc. UFR Urban Forest Recyclers, Inc. Hear The Word Ministries Oskaloosa Food Products Corp. Concrete Stone and Tile Andres Wines Ltd. C-Cor.net de Mexico ScottishPower Generation Ltd. Bredero Shaw Australia Pty Ltd. Total Systems Design, Inc. APC Corporation Waymouth Farms Inc. G & H Diversified Manufacturing LP S & S Industries Inc Sweet Briar College Tuttnauer USA Co. Ltd. Carolina Cotton Work Inc. Little Lady Foods FMC Technologies, Inc. Ohio State University Medical Center Roman SA David Sherman, Corporation Midwest Stamping Inc. Norcom-Griffin Plant Niguel Shores Community Association W D Chips, LLC MBA Poultry Boston Scientific Precision Vascular Cocoa Beach Motel
- 5. 5 Why Use MaintSmart? Manage preventative maintenance to extend equipment life. Provides a repair ticket -> work order system to account for and manage repair requests, projects, equipment breakdown and more. Manage inventory spares levels. Manage purchasing process. Account for equipment costs (labor, parts and opportunity costs). Schedule labor and issue jobs automatically. Optimize equipment utilization. Reporting.
- 6. 6 MaintSmart Preventative Maintenance Preventative maintenance is displayed in a simply list format. Link parts to tasks for automatic or manual stock reduction. Preventative maintenance also links to the reliability analysis module guiding the maintenance manager to optimized PM task lists based upon MTBF.
- 7. 7 MaintSmart Work Orders Manage work order orders with manual or automatically created work orders based upon duplication, schedules or equipment demand.
- 8. 8 MaintSmart Inventory Management Inventory Management module manages all inventory usage. Tracks who, why and where spares are used. Powerful inventory analysis tools, physical inventory variance audits and cycle count audits capability. Eight (8) open user-defined fields are useful for customization.
- 9. 9 Equipment Downtime Tracking Equipment downtime tracking guides you to problem equipment leading to less downtime expense. Use drag and drop query-builder to build custom analysis reports with charts in seconds!
- 10. 10 MaintSmart Requisitions and Purchase Orders Secure purchasing module provides a flexible set of role-based purchasing tools. Create RFQ, purchase requisitions and purchase orders. Email or fax to vendor from MaintSmart. Split roles between users or give all roles to one user. Requisition line item approval levels may optionally be used to further secure the purchasing process. Received items automatically
- 11. 11 What are MaintSmart’s Primary Benefits? Increase asset life. Reduce maintenance costs. Reduce downtime and downtime repair costs. Improve equipment efficiency. Improve labor forecasting. Simplify scheduling. Improve regulatory compliance. Improve worker communications. Maintain accurate inventory levels. Account for all equipment costs. Comply with safety regulations. Manage purchasing and spares usage. Report on ALL data entered into the CMMS. Automated analysis and reporting.
- 12. 12 Increase Asset Life. Preventative maintenance is the key to increased asset life. MaintSmart offers either simple a checklist format or a much more comprehensive preventative maintenance format with checklists, extensive OEM maintenance instructions, pictures and any type document attachment. Preventive maintenance assignments are manually or automatically issued by email or printer.
- 13. 13 Reduce Maintenance Costs Reduced downtime and costly repairs. This is obtained using the Reliability Analysis and preventive maintenance. Labor scheduling efficiencies and inventory management further reduce maintenance costs. Automated reporting and task issuance saves time and money. This report was created in less than 30 seconds by drag and drop. Export to Excel with 1 button- click!
- 14. 14 Reduce Downtime and Downtime Repair Costs. Equipment downtime interrupts the process flow and often damages and destroys product. Other costs are overtime and replacement parts. MaintSmart has extensive downtime analysis tools: downtime queries, reliability analysis and overall equipment effectiveness. No other CMMS provides all these money saving tools!
- 15. 15 MaintSmart Improves Equipment Efficiency Overall Equipment Effectiveness (OEE) module is a complete OEE system. No other CMMS has this powerful module. This module gathers non-maintenance equipment efficiencies such as quality and performance too. Useful KPI’s translate into improved equipment efficiency.
- 16. 16 Improve and Simplify Labor Scheduling Labor management has several aspects: who to assign to a particular job, what is each technician’s workload and what days are they available. MaintSmart answers all these questions through linked skills, a work scheduler and automatic issuance of work orders and PMs.
- 17. 17 Improve Regulatory Compliance Regulatory compliance is attained through the use of flexible analysis and reporting. Additionally the lock out tag out module provides for documenting safety compliance.
- 18. 18 Improve Worker Communication Worker communication gaps between maintenance and non-maintenance personnel creates frustration. MaintSmart Repair Ticket >> Work Order >> Work Order Approval system eliminates this issue. By using a Simple Repair Ticket Input view non-maintenance personnel are encouraged to report equipment problem quickly and in an orderly way.
- 19. 19 Maintain Accurate and Appropriate Inventory Levels Inventory management efficiencies are attained through extensive reporting of stock levels, restocking alerts and audit capability. Physical inventory variance audit or cycle count audits give you two options where most CMMS have no option for auditing. ABC analysis helps you manage critical parts. Inter-facility spare part transfer requests save the day in an emergency breakdown situation.
- 20. 20 Account for All Equipment Costs Labor costs, parts costs, vendor costs and even opportunity costs are tracked and reported on. Knowing where your money is going and why is the first step in reducing equipment costs and improving uptime.
- 21. 21 Comply With Safety Regulations Safety is a huge component of any maintenance operation. As such MaintSmart takes the lead in safety with lock out tag out and user defined boiler-plate safety instructions for work orders and PM lists. Additionally all data entered into the program is archived for valuable documentation and reporting later.
- 22. 22 Manage Requisitions, Purchasing and Spares Usage MaintSmart’s purchasing component is a role-based system that make it possible for everyone to access it at some level if needed. Conversely give all roles to one trusted user. Spares use is tracked by who, what, why and where the spare part is used. Link to work orders and PMs for automated draw down from stock. Countless reports on inventory and purchasing. ** See next three slides for reports and screenshot examples.
- 23. 23 Manage Requisitions, Purchasing and Spares Usage Stock change reports.
- 24. 24 Manage Requisitions, Purchasing and Spares Usage Inventory change audit logging for tracking any changes to inventory data.
- 25. 25 Manage Requisitions, Purchasing and Spares Usage Spares usage reporting. Who used the spare? Why was it used? Where was it used? When was it used?
- 26. 26 Hot Sheet Dashboard for Viewing Most Important Items Hot sheet dashboard for viewing KPIs.
- 27. 27 Hot Sheet Dashboard for Viewing Most Important Items Hot sheet dashboard shows a quick view of overall equipment and personnel status.
- 28. 28 Hot Sheet Dashboard for Viewing Most Important Items Generate purchase orders, requisitions and approve items for purchase all based upon user roles and permissions. Drag and drop purchase orders, requisitions and more.
- 29. 29 Reporting – Detailed Reports Detailed reports (Crystal Reports) may have a chart or not. Export to MS Word, Acrobat, Excel, etc. and drill-down.
- 30. 30 Reporting – OLAP User-Defined Query Reports Online analytical processing (query-builder) uses simple drag and drop to create ANY report you need. Builds chart at same time based upon data.
- 31. 31 Reporting – Web Page Export Export to Excel, Web Page or other text formats. Only two button-clicks and you can share your data with anyone!
- 32. 32 Reporting – Excel Exports Export any data set to Excel directly. Export analysis data from MaintSmart into Excel with OLE automation. Builds Excel chart and statistics automatically.
- 33. 33 Reporting – Raw Data Grid Export Like the Excel export, the raw data grid export is available from every screen.
- 34. 34 In Conclusion MaintSmart has every tool you need to manage any equipment maintenance operation. In use in nearly 40 countries for the past 20 years. Translatable into any language with many shortcuts and consistent design and extensive analysis and reporting tools. Remaining slides go into more detail on various benefits and features…..
- 35. 35 How Does MaintSmart Benefit Your Business? Automatically issue work orders and reports. Automatic print scheduler create work orders, PMs and more by calendar day/time, weekday/time or meter. Sends assignments to printer(s) or emails then resets itself for the next time.
- 36. 36 How Does MaintSmart Benefit Your Business? Organize your maintenance program.
- 37. 37 How Does MaintSmart Benefit Your Business? Preserve the life of your valuable assets with preventive maintenance.
- 38. 38 How Does MaintSmart Benefit Your Business? Identify problem areas in seconds.
- 39. 39 How Does MaintSmart Benefit Your Business? Optimize PM task lists.
- 40. 40 What Are the Benefits Over a ‘Paper’ System? Identify equipment problems and trends quickly, comprehensively and accurately.
- 41. 41 What Are the Benefits Over a ‘Paper’ System? Identify all maintenance costs for each equipment item: parts, maintenance labor, opportunity cost, lost production time, cost of lost product.
- 42. 42 What Are the Benefits Over a ‘Paper’ System? Quick and easy input and output of data.
- 43. 43 What Are the Benefits Over a ‘Paper’ System? Evaluate historical data in seconds.
- 44. 44 What Are the Benefits Over a ‘Paper’ System? All maintenance data is in one place.
- 45. 45 What Are the Benefits Over a ‘Paper’ System? Maintenance data is available to any/all who need access to it by using role- based permissions.
- 46. 46 What Are the Benefits Over a ‘Paper’ System? Multiple user-defined security levels protect data.
- 47. 47 What Are the Benefits Over a ‘Paper’ System? Import data from a MaintSmart database to SQL Server or Excel.
- 48. 48 What Are the Benefits Over a ‘Paper’ System? Export ANY data in the entire MaintSmart program directly to Excel or create a web page automatically.
- 49. 49 What Are the Benefits Over a ‘Paper’ System? Export PM task lists, work orders and other reports by email, Fax or print directly from MaintSmart.
- 50. 50 How Can Work Orders Benefit My Company? Work orders may be projects, PMs or any type of work and may be a simple or detailed as needed.
- 51. 51 How Can Work Orders Benefit My Company? Work orders may be manually or automatically created. Simple input view shown below.
- 52. 52 How Can Work Orders Benefit My Company? Normal work order input view.
- 53. 53 How Can Work Orders Benefit My Company? Work orders may be for ‘in-house’ or contractor work.
- 54. 54 How Can Work Orders Benefit My Company? Enter up to 2 GB of text details for each work order.
- 55. 55 How Can Work Orders Benefit My Company? All work order fields may be automatically populated when a new work order is created. This saves time and provides consistency.
- 56. 56 How Can Work Orders Benefit My Company? Multiple work orders may be combined to create a ‘Composite Work Order’. Great for big projects!
- 57. 57 How Can Work Orders Benefit My Company? Existing work orders may be saved as ‘Work Order Templates’ (boiler-plate copies). These templates may be used in several ways to create copies of themselves for repetitive work.
- 58. 58 How Can Work Orders Benefit My Company? Work order templates may be linked to meters then automatically create work orders based upon equipment runtime schedules. This saves time and insures work is created when needed. Meter example: might be a ‘hour meter’ or a PLC counter instruction.
- 59. 59 How Can Work Orders Benefit My Company? Meters are simply values with a unit you may define. A meter may have up to six value/units. Meters may be manually updated or automatically updated by OPC Compliant data sources. Imagine having your equipment tell you when it needs service. Here’s a common meter example: “Change motor oil every 6 months or 6000 miles”. The meter may be named: ‘Oil Change’; the value/units could be 6 months and 6000 miles.
- 60. 60 How Can Work Orders Benefit My Company? Link needed parts to work order templates. When work order is created part(s) are automatically used from inventory.
- 61. 61 How Are PMs Different Than Work Orders? MaintSmart provides a separate PMs (preventive maintenance) section. It works very well for calendar-based repetitive tasks.
- 62. 62 How Are PMs Different Than Work Orders? PM task lists are similar to work orders but are in a list format.
- 63. 63 How Are PMs Different Than Work Orders? Date sensitive grid filters are useful for quick access to a particular grid view and are stored as menu items. Example: “Bob’s Weekly PM’s”
- 64. 64 How Are PMs Different Than Work Orders? Although in a list format PM task lists may contain up to 2 GB of detail text if needed.
- 65. 65 Reliability Analysis Guides You Toward Improvement. MaintSmart uses military standard reliability analysis.
- 66. 66 Reliability Analysis Guides You Toward Improvement. Adjust PM task lists based upon reliability analysis. Link failure causes to preventive tasks.
- 67. 67 Reliability Analysis Guides You Toward Improvement. Adjust PM task lists based upon reliability analysis with simple drag and drop.
- 68. 68 Inventory, Purchasing and Receiving. Extensive and flexible set of purchasing user permissions ensures that the purchasing process is accessible yet secure.
- 69. 69 Inventory, Purchasing and Receiving. Create quotes then email, Fax or print. Convert a quote to a purchase requisition with one button- click.
- 70. 70 Inventory, Purchasing and Receiving. Create purchase requisitions then email, Fax or print. Generate an RFQ from a purchase requisition with one button-click.
- 71. 71 Inventory, Purchasing and Receiving. Approvers receive requisition and either approve entire requisition or line item approve.
- 72. 72 Inventory, Purchasing and Receiving. Approved item/requisition status is changed to ‘Release to Purchasing’. Items may now be added to a P.O.
- 73. 73 Inventory, Purchasing and Receiving. Create P.O.s and manage all aspects of purchasing, receiving and spares usage.
- 74. 74 Inventory, Purchasing and Receiving. Create P.O. then email of Fax to vendor.
- 75. 75 Inventory, Purchasing and Receiving. Create re-order, audit, usage, stock level reports with almost no effort.
- 76. 76 Inventory, Purchasing and Receiving. MaintSmart tracks all expenses associated with each equipment item including spare parts used.
Notas do Editor
- In business since 1997 MaintSmart is used in 22 countries around the world Other services include: PLC programming, MMI programming and systems integration. Other software: SanitSmart
- In business since 1997 MaintSmart is used in 22 countries around the world Other services include: PLC programming, MMI programming and systems integration. Other software: SanitSmart
- In business since 1997 MaintSmart is used in 22 countries around the world Other services include: PLC programming, MMI programming and systems integration. Other software: SanitSmart
- Some users you may of heard of such as: West Point Military Academy Smithsonian Institution General Electric Motorola University of Michigan
- Standard screens flatten learning curve all buttons in same place generally most screens work the same way learn one know them all
- Standard screens flatten learning curve all buttons in same place generally most screens work the same way learn one know them all
- Standard screens flatten learning curve all buttons in same place generally most screens work the same way learn one know them all
- Standard screens flatten learning curve all buttons in same place generally most screens work the same way learn one know them all
- Standard screens flatten learning curve all buttons in same place generally most screens work the same way learn one know them all
- Standard screens flatten learning curve all buttons in same place generally most screens work the same way learn one know them all
- No comment Most grids add a record left-click grid row to edit or delete
- No comment Most grids add a record left-click grid row to edit or delete
- Proper maintenance greatly extend equipment life and most importantly prevents costly unexpected failures Be able to monitor your maintenance performance quickly and accurately. Generate proper PM lists and work orders with almost no effort.
- By quickly identifying problem areas corrective action may be taken in a targeted cost effective manner.
- MaintSmart guides you towards optimized PM task lists. This means not only adding the needed tasks but in many cases removing unneeded task possibly redirecting labor to more important tasks.
- Graphical representations of data make identifying trends a simple matter analysis grids have several useful function built into them to aid in further analysis of analyzed data.
- Identify all costs associated with equipment maintenance. MaintSmart stands alone when it comes to identifying opportunity costs associated with equipment failures.
- On the Input side: Countless shortcuts including type searching drop-down boxes, and grid columns. Multi-select and batch updates also available. On the Output side: Reports contain info such as needed parts and their prospective locations. Average time to complete task based upon historical data helps to budget time properly
- Use historical data to improve
- MaintSmart’s equipment tree displays the user-defined equipment hierarchy. This is a functional tree view used for quickly creating work orders and exploring past fixes for various situations.
- MaintSmart may be installed as a client server application. MaintSmart Enterprise 3 also has a web-enabled work request/order interface.
- Create your own user groups and assign user names and passwords to limit accessibility for various users.
- With a software based system your entire maintenance program may be backed up and placed in safe storage. MaintSmart has built in backup and import capability. Any data set may be exported to excel too.
- Countless filterable reports are available. MaintSmart uses Crystal Reports 8.5 but also reports to Excel. Any data set may be saved as Excel, HTML or text. Data ranges may be dragged and dropped from analysis grids.
- Send any report by email, print or fax directly from MaintSmart.. Save these reports as Excel, MS Word, Adobe, text and many other formats.
- Work orders are typically one or more sheets of paper per job. You may define Priority, Type and Status fields. There are 8 different work order formats to choose from.
- Manually create work orders or set MaintSmart to automatically create work orders based upon equipment requirements.
- Manually create work orders or set MaintSmart to automatically create work orders based upon equipment requirements.
- Work orders may be assigned and performed in-house or use work order to describe and contractor work.
- Unlimited space for detailed instructions or safety instructions.
- Use the ‘Set Defaults’ feature and MaintSmart populates the fields you designate automatically.
- Composite work orders contain one or more existing work orders. This is particularly useful for projects.
- Work order templates are simply copies of existing work orders that may be used to create new duplicate work orders. These are useful for repetitive tasks.
- This is a more advanced feature that may be used if needed and provides a way for MaintSmart to trigger work off of calendar or non-calendar based units such as equipment demand.
- This is an optional section that may be useful if you decide to automate some or all of your work orders. Meters are simply units of something. Examples of meters: odometer in your car, days, counts, units produced, hour meter on a machine. Meters may obtain their updated readings from manual input, from an Excel spreadsheet or through a OPC compliant network.
- Parts linked to work order templates are automatically used when a work order is created from the template. Of course you may deactivate this automatic usage at any time without breaking these links.
- PMs are similar to work order per se but are typically in a list format, are calendar-based and are repetitive. PMs automatically recycle and archive themselves automatically.
- This is an example of a PM list. There are 6 different PM list formats to choose from.
- Grid filters may be created to aid inexperienced user in obtaining the grid view they need. For example Bob can come in Monday morning click his menu item and print his PMs for the week.
- Add detail data to PMs just like work orders. Multi-select PMs and apply details to all of them at once.
- Determine average time between failures by failure cause on a particular equipment item. With this data in hand you can assign preventive tasks to avoid this problem in the future.
- Use reliability analysis to determine if maintenance program is performing as expected. Adjust easily form this screen as needed.
- Move tasks and/or entire equipment assignments with simple drag and drop.
- Permissions for purchasing are extensive and flexible. This makes it possible for all MaintSmart users to have a roll in the purchasing process where applicable. Six levels of purchase approval are available as well as signature count requirements for these levels. Create unlimited user groups that (for example) : can create requisitions but cannot change an existing requisition, can approve a purchase requisition but cannot obtain a PO number. Separate those users that can create a PO from those that receive items into inventory.
- Create quotes (with proper permissions) then convert part or all of quote into a purchase requisition..
- Create purchase requisitions then create an RFQ from requisition and email directly from MaintSmart to vendor. You can even attach Excel and or web page file to email with item list for quotation - automatically.
- Approver(s) approves requisition items.
- Approver(s) approves requisition items.
- All inventory is managed from the purchasing, receiving and parts usage screen. No need to ever adjust raw inventory table except when using MaintSmart “Physical Inventory Audit” feature. Notice notification of below minimum stock level on selected part.
- Create a P.O. add parts to P.O. receive or partial receive parts, use the parts. MaintSmart adjusts inventory accordingly. You can even un-use parts with one button-click then send them back to vendor if needed.
- There are many inventory reports available to help you maintain proper stock levels and identify, why, where and by who parts are being used.
- All costs are linked back to equipment item.These include maintenance labor, opportunity cost and parts.