1. - makes life just that much more interesting
1 getting things done (i)

2. NEW REALITY
“Rule your mind or it will rule you.” Horace

3. MIND, WATER
“Mind like water”

4. “SWING”
There is a frictionless state in rowing called “swing”, where
the momentum comes from the swing itself.

5. HOW?
1. Collect things that command our attention.
2. Process what they mean and what to do about them.
3. Organize the results, which we then...
4. Review as options for what we choose to...
5. Do.

6. WORK FLOW
“stuff”
Collection bucket
What is it? Trash
Is it actionable? no Someday/maybe
Create project
yes Reference
plan
multi-step What’s next step?
Review project
plan
Less than 2 mins?
yes no
Delegate it
Do it now Defer it
(waiting)
legend:
Schedule it
Dropbox Asana Calendar

7. COLLECT
There is no reason even to have the same thought twice, unless
you like having that thought.
“stuff”
Collection
bucket
tips What is it? Trash
• Identify all of your
collection buckets Is it actionable? no Someday/maybe
(try to have as few as
possible) Create project
yes Reference
• Capture all things plan
What’s next
that need to get done Review project step?
into a logical and plan
Less than 2 mins?
trusted system
outside of your head
(Asana) yes no
• Empty collection
Do it now Delegate it Defer it
buckets regularly (waiting)
Schedule it

8. PROCESS
Dig yourself out of the pile of “stuff” that you’re buried under by
always asking yourself, “is this actionable?”.
“stuff”
Collection
tips bucket
What is it? Trash
• By rigorous about
trashing items that Is it actionable? no Someday/maybe
are no longer needed
• Keep a file of more Create project
yes Reference
long term ideas so plan
What’s next
that you don’t forget Review project step?
them and they also plan
Less than 2 mins?
don’t distract you
• File all potentially yes no
useful info away for
Delegate it
you/others (Dropbox) Do it now
(waiting)
Defer it
Schedule it

9. PROCESS
If it is actionable, then clearly define next steps and make a
plan to fulfill them.
“stuff”
tips Collection
• People get stuck when bucket
they don’t define next What is it? Trash
steps clearly
Is it actionable? no Someday/maybe
• If it takes 2 minutes
or less, do it now
Create project
yes Reference
• If you’re not the right plan
What’s next
person for the job, Review project step?
delegate via Asana plan
Less than 2 mins?
• If it’s time specific,
schedule it on Google yes no
calendar
Delegate it
• Anything else, defer it Do it now
(waiting)
Defer it
on Asana list
Schedule it

10. ORGANIZE
If the item in your collection bucket has many steps, then break
it down into actionable pieces (sum = project plan).
“stuff”
tips Collection
bucket
• Break multi-step
items into a group of What is it? Trash
discreet actions
Is it actionable? no Someday/maybe
• Each action must
require only one yes Reference
person Create project
plan
What’s next
• Tag all items on Review project step?
Asana with same tag plan
Less than 2 mins?
or quick find
• Review with requester yes no
@ end to make sure
the project has be Do it now Delegate it Defer it
(waiting)
translated properly
Schedule it

11. REVIEW
Review your actions list often - whether it’s within a larger
project plan, has been delegated, or deferred on your list
“stuff”
tips Collection
• Conduct a review each bucket
morning so that you What is it? Trash
can plan out the next
few days ahead Is it actionable? no Someday/maybe
• Conduct an end of yes Reference
week review of your Create project
plan
tasks to see what was What’s next
accomplished, what Review project step?
plan
was not accomplished Less than 2 mins?
and why
• Follow up at the end yes no
of each week with Delegate it
Do it now Defer it
items that have been (waiting)
delegated
Schedule it

12. DO
It’s Monday morning - what do you do first? Four criteria that
you can apply, in this order.
1. CONTEXT
2. TIME AVAILABLE
3. ENERGY AVAILABLE
4. PRIORITY

13. thank you!
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