1. Page 1/3Curriculum Vitae of Cynthia J. Magpantay
January 2017
Mobile No.: 055-7314664/050-5837360
CYNTHIA J. MAGPANTAY
Tourist Club Area, Abu Dhabi, UAE
Contact Number: (+971) 055-7314664 / 050-5837360
Email: cynthia.magpantay@gmail.com
Professional Title:
Document Controller/Executive Secretary in a Construction Company for 8yrs in UAE
Summary of Qualifications:
A Bachelor Degree holder with an extensive and competent experience in a Construction Industry in
different fields such as:
1. Document Controlling 4. Tender/Bid Preparations
2. Purchasing Officer/Procurement 5. Secretarial and Administrative Duties
3. Accounting
Having the following traits such as: (1) A conscientious worker who is always willing to go to the
extra mile. (2) A highly resourceful, flexible, innovative and enthusiastic individual who possesses a
considerable amount of knowledge regarding administrative and office procedures. (3) A quick
learner who can absorb new ideas and is experienced in coordinating, planning and organizing a
wide range of administrative activities. Well organized and an excellent team player with a proven
ability to work proactively in a complex and busy office environment. (4) A top performing secretary
who is professional and trustworthy. (5) Known as a hard worker committed to the efficient
completion of challenging projects within deadlines. (6) Successfully implemented work processes
for improved efficiency, organized events and functions and liaised with clients at all levels. (7)
Having more than a decade of work experienced in the Philippines and UAE in different fields. (8) An
efficient, hardworking, fast learner, with good attitude, positive disposition and can quickly adapt to
new more demands.
Objectives: To become a part of a reputable, service oriented, and dynamic institution that will provide well
rounded program for growth, opportunity and professional advancement.
To enhance more skills, to gain experience, extensive exposure and deeper knowledge along the way
to be able attain excellence as I pursue a career in the field.
PERSONAL INFORMATION:
Full Name: Cynthia Javier Magpantay Visa Status: Employment Visa
Date of Birth: July 20, 1983 Status: Single
Place of Birth: Philippines
Nationality: Filipina
EDUCATIONAL BACKGROUND:
2001 – 2005 DEGREE HOLDER (4years Course)
Bachelor of Science in Accountancy
Jose Rizal University (JRU) - Mandaluyong City, Philippines
SKILLS:
 Excellent in Communication, Secretarial and Computer skills.
 Literate in Microsoft Windows, MS Office and other computer related function.
 Ability to work independently and professionally.
 Ability to handle extremely details and highly confidential information.
 Can work for a long hours of duty, if needed.
 Able to prioritize and possess effective time management.
 Multi-Tasking

2. Page 2/3Curriculum Vitae of Cynthia J. Magpantay
January 2017
Mobile No.: 055-7314664/050-5837360
WORK EXPERIENCES: 8yrs in UAE as an Executive Secretary/Document Controller/Receptionist
CREST GENERAL CONTRACTING
LOCATION : Abu Dhabi UAE
POSITION : DOCUMENT CONTROLLER/EXECUTIVE SECRETARY (MULTI-TASK)
INDUSTRY : CONSTRUCTION/ENGINEERING
PERIOD : DECEMBER 29, 2008 up to present
Projects Documentations Handled:
1. CMW-14021-C002 Construction Works of Fire Stations in Camp No. 711001 in Navy Base Fujairah UAE.
2. CMW-14021-C003 Construction Works of Fire Stations in Camp No. 110301 in Navy Base Abu Dhabi UAE.
3. CMW-14000-FM009 Works of Metal Roofs for (3) Hangers in Camp No. 141208 in Shahama Abu Dhabi UAE.
4. Saadiyat Villa No. 409 Project Landscaping Works and Interior Design
5. ADAC/003/2014 Refurbishment of Toilets and Pantries in Abu Dhabi Airport
6. ADAC PR2016753 Refurbishment of GM Offices in Abu Dhabi Airport.
7. Refurbishment/Renovation of Al Ain International Primary School (AAIS)
8. Refurbishment/Renovation of Al Ain Labour Village (AAOV)
9. Construction of Academic Building for Al Jazira Sports and Cultural Club
Note: In-charge also in all of Tender Documents for an easy retrieval.
As an Executive Secretary:
 Directly reported to the General Manager (GM).
 Providing administrative and secretarial support to GM and senior management executives.
 Deals with the top management incoming mail, including assessing its priority, collating it with relevant
background information and presenting it in logical and orderly manner, then allocate, where necessary.
 Drafts responses straightforward correspondences, and deal with it to minimize the volume of direct
responses required from the top management.
 Prepares correspondence, memorandums and reports.
 Deals with GM and other superiors outgoing correspondences, ensuring its accuracy and timely production
and dispatch.
 Manages the GM’s and other top management diaries, to ensure that they are able to fulfill their
commitments in accordance with their agreed priorities.
 Ensures the accurate and timely production of all reports and papers generated by the GM and other top
management. This will of course involve drafting papers.
 Organizes meetings, receiving visitors to the GM and other top management.
 Produces noted of the GM meetings and ensuring follow-up action is carried out.
 Organizes travel arrangement such as applying visa’s and hotel reservations as necessary for the GM inside
and outside UAE.
 Responsibility for checking and reporting when office supplies are needed.
 Act as a Receptionist, at times.
 Any other tasks as assigned from time to time by the GM.
As Document Controller:
 Reported directly to General Manager and Projects Manager.
 In-charge of Document Control Procedure including projects Technical and Commercial documents such as
BOQ, Specification, Drawings, Contract, Municipality Approvals, etc.
 Control project documentation as per company’s procedures.
 Compiling various reports for management, conducting projects and assignments.
 Maintaining files and issuing EXCELLENT in correspondence/business letter.
 Compiles and maintains control records and related files. Ensure updated and correct logging on the system
for easy retrieval (Manual or Electronic).
 Posts all the correspondences, submittals and important documents to computerize or manual records,
releases documents and notifies affected departments.

3. Page 3/3Curriculum Vitae of Cynthia J. Magpantay
January 2017
Mobile No.: 055-7314664/050-5837360
 Develop and maintain systematic register and accessible filing for easy access and reference.
 Ensuring accuracy of documentation.
 Tracking all the outstanding documents such as LPO. Material Requisition Order, Submittals, Correspondence
(open issues), Job Site Memos, rejected submittals, NCR’s, Progress Payments and etc. Maintaining the files
for outgoing and incoming documents.
 Ensuring confidentiality of all important documents such as locking cabinets or shredding certain documents
after creating electronic copies.
 Making sure that controlled copies of latest approved documents are given to the appropriate staff.
 Maintaining the documents and drawings in the DC Office is under safe custody without any damage or
deterioration with easy traceability.
 Maintaining the files and control logs as required by the project.
 Coordinate with the entire concern department for project status, project deadlines and some other
important matter for the projects.
 Assisting tender department in tendering stage. Such as preparation of inquiry to the suppliers, preparation of
attachments such as BOQ, Drawings, Specifications, etc., follow-up their quotation, finalizing the BOQ
computation, preparation of the Technical Submittals requirements.
As Procurement/Purchasing Officer:
 Prepare purchase orders and send copies to suppliers and to departments originating requests.
 Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
 Respond customer and supplier inquiries about order status, changes or cancellations.
 Perform buying duties when necessary.
 Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries,
and other problems.
 Review requisition orders in order to verify accuracy, terminology and specifications.
 Prepare, maintain and review purchasing files, reports and price lists.
 Compare prices, specifications, and delivery dates in order to determine the best bid among potential
suppliers.
 Track the status of requisitions, contracts and orders.
As HR Assistant:
 Preparing of job postings for vacancies.
 Screening the CV of the applicants and arranging appointment and/or interview.
 Conducting an initial interview by giving some questionnaire and practical exams.
 Maintaining employee files and HR filing system.
 Assisting HR Manager/PRO in recruiting staff if the company requires to add such as conducting an initial
interview, processing their papers once they are hired from the preparation of documents in applying labor
working permit, insurance and residence visa.
Other Duties and Responsibilities:
 Assisting the Project Management Engineer and the in-charge Consultant Resident Engineer for making
correspondence, etc.
 Receiving all the commented submittals from Consultant main office and informing the Resident Engineers, if
necessary inform the affected department for this matter.
REFERENCES:
It is available upon request.
I hereby certify that the information mentioned above are true and correct to the best of my knowledge.