Suite Secrets: Leveraging Google Apps Suite for Effective Collaboration

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Google Apps Suite offers a variety of free tools you can harness to enhance collaboration and efficiency when working remotely. This presentation takes a look at the most commonly used features of Google Apps and how they can be adapted for your team. Originally presented at the National eXtension Technology Conference in June 2016.

Tecnologia

SUITE SECRETS
LEVERAGING GOOGLE APPS SUITE FOR
EFFECTIVE COLLABORATION
Coral Owen, MS
Military Families Learning Network
University of Illinois at Urbana-Champaign
1

Welcome!
• Professional Development
Coordinator, Military Families
Learning Network
• MS, University of Florida
2

DOD / MC&FPUSDA/NIFA
Personal Finance
Family Development
Military Caregiving
Family Transitions
Community Capacity Building
Nutrition & Wellness
Network Literacy
FD – Early Intervention
Special Needs
3
PI
NationalLeadershipTeam

Browser-based
• Compatible browsers
– Chrome
– Safari
– Firefox
– IE
– Microsoft Edge
7

Non-browser options
• Microsoft Outlook
– Via Google Apps Sync for Microsoft Outlook
• IMAP clients
– Outlook, Outlook Express, Thunderbird, Windows
Mail, Apple Mail, etc.
• POP clients
Primarily for syncing contacts, mail and
calendars
8

Non-browser options
• Apps available for Android and iPhone
– Drive
– Gmail
– Hangouts
9

A quick note…
…about multiple accounts
10

Gmail
• 15 GB storage free (shared across Gmail,
Google Drive and Photos)
• Customizable inbox tabs
11

Calendar
• Manage multiple calendars
• Send invites
• Collaborative
https://calendar.google.com
15

Drive
• 15 GB storage (shared with Gmail and Photos)
• Store and share Docs, Slides, Sheets and
Photos
• Save attachments to Drive directly from Gmail
https://drive.google.com
18

Forms
• Collaborative
• Compatible with both browsers and handheld
devices
• Integrates with Sheets for easy analysis of
results or compilation of responses
• Highly customizable – formatting, photos,
video
20

Slides
• Import from PowerPoint
• Create/edit in Slides
• Fidelity of graphics or fonts may be altered
when importing
• Export as .pptx, .pdf, .jpg, .png
21

Docs
• Multiple collaborators
• Different levels of access
• Can import from Word or create in Google
Docs
• Export as .docx, .pdf
22

Sheets
• Multiple collaborators/access levels
• Can import from Excel or create directly in
Sheets
• Multiple sheets per doc (like Excel)
• Project management aspect
• Export as .xlsx, .pdf
24

Where can I learn more?
• Lynda: https://www.lynda.com/
• Google Apps Learning Center:
https://apps.google.com/learning-center/
• YouTube
• Google
26

Thanks for coming!
Coral Owen
coral@illinois.edu
217-265-5144
27

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Suite Secrets: Leveraging Google Apps Suite for Effective Collaboration

1. SUITE SECRETS LEVERAGING GOOGLE APPS SUITE FOR EFFECTIVE COLLABORATION Coral Owen, MS Military Families Learning Network University of Illinois at Urbana-Champaign 1

2. Welcome! • Professional Development Coordinator, Military Families Learning Network • MS, University of Florida 2

3. DOD / MC&FPUSDA/NIFA Personal Finance Family Development Military Caregiving Family Transitions Community Capacity Building Nutrition & Wellness Network Literacy FD – Early Intervention Special Needs 3 PI NationalLeadershipTeam

4. 4

5. What’s out there? 5

6. For today… 6

7. Browser-based • Compatible browsers – Chrome – Safari – Firefox – IE – Microsoft Edge 7

8. Non-browser options • Microsoft Outlook – Via Google Apps Sync for Microsoft Outlook • IMAP clients – Outlook, Outlook Express, Thunderbird, Windows Mail, Apple Mail, etc. • POP clients Primarily for syncing contacts, mail and calendars 8

9. Non-browser options • Apps available for Android and iPhone – Drive – Gmail – Hangouts 9

10. A quick note… …about multiple accounts 10

11. Gmail • 15 GB storage free (shared across Gmail, Google Drive and Photos) • Customizable inbox tabs 11

12. 12

13. Hangouts 13

14. 14

15. Calendar • Manage multiple calendars • Send invites • Collaborative https://calendar.google.com 15

16. https://calendar.google.com 16

17. 17

18. Drive • 15 GB storage (shared with Gmail and Photos) • Store and share Docs, Slides, Sheets and Photos • Save attachments to Drive directly from Gmail https://drive.google.com 18

19. 19

20. Forms • Collaborative • Compatible with both browsers and handheld devices • Integrates with Sheets for easy analysis of results or compilation of responses • Highly customizable – formatting, photos, video 20

21. Slides • Import from PowerPoint • Create/edit in Slides • Fidelity of graphics or fonts may be altered when importing • Export as .pptx, .pdf, .jpg, .png 21

22. Docs • Multiple collaborators • Different levels of access • Can import from Word or create in Google Docs • Export as .docx, .pdf 22

23. 23

24. Sheets • Multiple collaborators/access levels • Can import from Excel or create directly in Sheets • Multiple sheets per doc (like Excel) • Project management aspect • Export as .xlsx, .pdf 24

25. https://docs.google.com/spreadsheets 25

26. Where can I learn more? • Lynda: https://www.lynda.com/ • Google Apps Learning Center: https://apps.google.com/learning-center/ • YouTube • Google 26

27. Thanks for coming! Coral Owen coral@illinois.edu 217-265-5144 27

Suite Secrets: Leveraging Google Apps Suite for Effective Collaboration

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