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THE IMPORTANCE OF OUTSOURCING DATA ENTRY SERVICES:
WHY MAKE THIS CONSIDERATION?
The answer to this type of question is very subjective, like who are the best outsourced data
entry providers. Or, what is the best online/offline data-entry service-providing country in
the world? To simplify this in one statement, data entry outsourcing solutions empower a
business to operate efficiently at low cost. So now a business can utilize its resources such as
payroll, human resources (HR) or accounting to a third-party service provider. This will
maximize time, and the company can then move forward with its core business activities
that affect the bottom line.
Business process outsourcing (BPO) is the contracting of a specific business task
implemented as a cost-saving measure for tasks that a company requires but does not
depend upon to maintain their position in the marketplace. This makes for faster turnaround
time, freeing time of in-house resources, leaving time-consuming data entry to experts, not
having to spend money on infrastructure or equipment, increasing efficiency on productivity
with the greatest accuracy.
However, Outsourcing data entry is efficient only if it is in the hands of experts. The task(s)
chosen to outsource will vary based on the industry of participation. Searching a reputable
and most reliable data entry service provider can be a tedious task for a good number of
reasons. The huge number of outsourced document-management service providers make it
all the more difficult to reach out to the right kind of innovative BPO partner.
Partnering with outside contractors - or outsourcing - will usually tend to outsource in two
different ways: either as a single component of daily operations, or by reinventing
outsourcing as a strategic part of the business. Here are some core factors needed for
consideration when choosing a data entry partner:
Data Security: While opting for an online data entry service provider, one should consider
security management system (ISMS), governed data/information, security and ISO-
22301:2012; business continuity management systems (BCMS) governing nonstop service
delivery for continuous business process certifications.
ISO 22301:2012 specifies requirements to plan, establish, implement, operate, monitor,
review, maintain and continually improve a documented management systemto
protect against, reduce the likelihood of occurrence, prepare for, respond to, and
recover from disruptive incidents when they arise.

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The requirements specified in ISO 22301:2012 are generic and intended to be applicable
to all organizations (or parts thereof) regardless of type, size and nature of the
organization. The extent of application for these requirements depends on the
organization's operating environment and complexity.i
Use of Advanced Technology and Software: Before partnering with any data processing
company, determine if the outsourcing company uses advanced technology and secure
software to deliver best outputs on time – every time.
Accuracy: Select the data entry outsourcing company from a country such as India or the
Philippines that has exclusive specialists in error tracking and rectification.
Market Understanding & Adaptability: Also check if the outsourcing service provider you
are planning to partner with has the kind of market understanding and adaptability that you,
your projects and your business holistically are looking for.
Cost Effectiveness: It is likely that cost has played a major role as the primary reason for
more and more enterprises and organizations having outsourced their in-house tasks to data
entry service providers. Data entry services are derived from both handwritten and printed
documents.
Adopting a mindset to change today is where everything must start. A business can be
reinvented with the right kind of data entry service provider. Aside from the abilities needed
for data entry, there are other considerations to take into account. Taking too much time
away from existing employees means not getting the best out of their primary job roles;
especially because data entry is so time-consuming. Compromising their productivity in
those areas means compromising the business profit margin.
Teams involved with a project need to have familiarity with relevant terminology and the
background of products. Attention to detail is absolutely necessary, as is precision and
efficiency. Accuracy and a good typing speed are also highly coveted data entry skills. As
such, it’s not always possible to find the right team in-house. Between the skills and
experience needed, it can be easier to outsource the requisite talent.
The following is a summary of most data-entry functions:
 Scanning
 OCR clean up
 Data enrichment
 Data capture
 Bulk bill/order processing

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 Indexing
 Catalogue conversion and digitization into different formats
 Data extraction and analysis
 Internet research, email mining, and customized list creation
Summarizing the advantages of data outsourcing:
 Business can concentrate on its core business services
 Loading in the digital manner is more efficient over collecting manual editions of
paperwork.
 Outsourcing gets data management and processing services at reasonable prices.
 There will be better quality and speed in a single-focus operation
 There is very little operational cost
 Accuracy can be relied upon with a highly qualified service provider
 Reduced risk for other vital in-house resources
 Quality work with experienced professionals
 Multilingual benefits with the best strategies.
 Highly trustful and economic services.
i http://www.iso.org/iso/catalogue_detail?csnumber=50038