ICT

1. Lesson 2
Advanced Spreadsheet
Skills
• Commonly used Microsoft Excel functions
• Conditional functions
• Use of Microsoft Excel in market research

2. At the end of this lesson, the students should be able to:
1. familiarize with the most commonly used functions in Microsoft
Excel;
2. use several conditional functions available in Microsoft Excel; and
3. use Microsoft Excel as a viable tool in market research and product
development.

3. It features calculation, graphing tools, pivot tables,
and a macro programming language.
It can compute costs incurred in the creation of
projects, or create tables for findings in the researchers,
and then create reports for business or research that
you are doing.
It is also a collaboration tool for financial analysis
or modelling.

4. Microsoft Excel provides an automated way of
displaying any statistical data. It can be used to
automatically compute for several factors that
are not easy to notice especially when faced by
a large data. Microsoft Excel includes several
arithmetic and basic functions that help you
compute faster.

5. Title Bar
Ribbon
Quick Access
Toolbar
View Buttons
Zoom
Controls
File
Tab

6. New Tabs
Formulas Data View

7. Formulas
Data
View

8. Sheets Tab
Create New
Sheet

9. Cells
Columns
Rows
Formula Bar
Name Bar

10. A formula is an expression which
calculates the value of a cell.
Functions are predefined formulas
and are already available in Excel.

11. Functions
Built-in Formulas
Operator
Asterisk (*) =
Multiplication
Operator
Caret (^) =
Raises Number
to a Power
Operator
Plus (+) =
Addition
Operator
Minus (-) =
Subtraction
Reference
Name of specific
cell to use
Constants
Values entered
directly into a
formula

12. Basic Excel Formulas:
Addition (+)
Subtraction (-)
Multiplication (*)
Division (/)
*type <=> before the formula, thus:
=a1+a2 <then, hit the ENTER key>

13. • Average – a function used to compute for the average of the number of a
range.
• COUNTIF – a function used to count the cells with a specified content
within a range.
• SUMIF – a function used to compute for the summation of a range if a
certain condition is met
• AVERAGEIF – a function used to compute for the average of a range if a
certain condition is met

14. FUNCTION PURPOSE
=SUM Calculates the SUM of the values of a range of cells.
=AVERAGE
Calculates the ARITHMETIC MEAN of a range of cells or
values.
=MAX Gives the MAXIMUM value in a range of cells or values.
=MIN Gives the MINIMUM values in a range of cells or values.
=COUNT Counts the number of cells in a range of cells or values.
=IF
Shows a series of calculations using the same formula, but
a different value for each calculation to determine whether
the formula is true or false.

15. FINANCIAL FUNCTIONS
PMT
Computes the payment required to amortize a loan over a
specified number of periods.
IPMT
Computes the interest portion of an individual loan payment,
assuming a constant payment and interest rate.
NPER
Computes the number of periods required to amortize a
loan, given a specified payment.
SLN Calculates a straight-line depreciation for an asset.

16. LOGICAL FUNCTIONS
IF Applies a logical test that results in a True or False.
Nested IF Creates a hierarchy of tests.
AND
Returns FALSE if any of its arguments are false, and
returns TRUE only if all of its arguments are true.

17. TEXT FUNCTIONS
CLEAN Removes all nonprintable characters.
CONCATEN
ATE
Combines text from multiple fields into one cell.
EXACT Compares two text strings to see if they are the same.
LEFT Returns the first num_characters in a text string.
UPPER Converts text into all-uppercase characters (SHIFT + F3).

18. DATE & TIME FUNCTIONS
TODAY() Inserts the current date
NOW() Inserts both the current date and time.
WEEKDAY Returns the day of the week for a specific date.
DAYS Calculates the number of days between two dates.

19. LOOKUP AND REFERENCE FUNCTIONS
VLOOKUP
Searches the first column of a table_array and returns a
value from the same row in the column indicated by
col_index_num.
HLOOKUP
Searches the first row of table_array and returns a value
from the same column, in the row indicated by
row_index_num.
ROWS Returns the number of rows in the specified range.

20. MATH & TRIG FUNCTIONS
SUMIF
Combines the IF and SUM functions to add specific values
in a range according to the criterion you supply.
COUNTIF
Similar to SUMIF, but count cells in the specified range that
match your specified criterion.
PRODUCT Multiplies all of its arguments.
ROUND
Rounds a number by using this function for a specific
number of digits.

21. Function Formula
Sum =SUM( )
Average =AVERAGE( )
Today() =TODAY()
Concatenate =CONCAT( )
=FUNCTION(Cells)
Cell Formula
, Separated cells
:
Range of consecutive
cells
( ) [ } Enclosure of cells
* - / x Basic Operations

22. FUNCTION FORMULA
Sum =SUM( )
Average =AVERAGE( )
Max =MAX( )
Min =MIN( )
FUNCTION FORMULA
Count =COUNT( )
CountA =COUNTA( )
Concatenate =CONCAT( )
Round =ROUND( )

23. EASY WAY
1. Create the table with rows & columns of
data.
2. Select all the desired cells.
3. Go to the HOME/FORMULA tab, find the
AUTOSUM Command.
4. Click the dropdown arrow and select the
desired function.

24. 1. Create the table with rows & columns of data.
2. Select all the desired cells.

25. 3. Go to the
HOME/FORMULA tab;
find the AUTOSUM
command.
4. Click the DROPDOWN
ARROW, and select the
desired function.

27. LESS EASY WAY
1. Create the table with rows & columns of
data.
2. Select the desired cell where you want
the result would be.
3. Type the FUNCTION FORMULA in the
desired cell or on the FORMULA BAR.
4. Press ENTER on the keyboard.
=FUNCTION(Cells)

28. 1. Create the table with rows & columns of data.
2. Select the desired cell where you want the
result would be.

29. 3. Type the FUNCTION FORMULA in the
desired cell or on the FORMULA BAR.
4. Press ENTER on the keyboard.

30. FUNCTIO
N
FORMULA
Sum =SUM( )
Average
=AVERAGE(
)
Max =MAX( )
Min =MIN( )
FUNCTIO
N
FORMULA
Count =COUNT( )
CountA
=COUNTA(
)
Concatenate
=CONCAT(
)

31. IF
Function
VLOOKUP
/HLOOKU
P
Function

32. 1. Create the table with rows & columns of
data.
2. Determine the IF Criteria or Conditions.
3. Select the desired cell to put the results
in.
4. Go to the HOME/FORMULA tab, find the
AUTOSUM Command.

33. 5. Click the MORE FUNCTIONS.
6. Search IF in the dialogue box
and select the IF Function.
7. Click OK.

34. 8. In the LOGICAL_TEST box, type the
desired criterion (Cell>=Numerical
Value). For example is A1>=75.
9. Enter returned value in the IF_TRUE
and IF_FALSE text boxes (Passed,
Failed).

35. 1. Create the table with rows & columns of data.
2. Determine the IF Criteria or Conditions.
3. Select the desired cell to put the results in.

36. 4. Go to the
HOME/FORMU
LA tab; find the
AUTOSUM
command.
5. Click the MORE
FUNCTIONS.
6. Search IF in the
dialogue box
and select the
IF Function.
7. Click OK.

37. 8.In the
LOGICAL_TEST
box, type the
desired criterion
(Cell>=Numeric
al Value). For
example is
A1>=75.
9.Enter returned
value in the
IF_TRUE and
IF_FALSE text
boxes (Passed,
Failed).

39. =IF(B12>=75, “PASSED”,”FAILED”)
IF Function
Formula
Returned
Values
Criterion
Cell
Reference

41. VLOOKUP – Vertical
HLOOKUP -
Horizontal

42. 1. Create the table with rows & columns of
data.
2. Create the LookUp Table (your criteria).
Values must be in ASCENDING ORDER.
3. Select the desired cell to put the results in.
4. Go to the HOME/FORMULA tab, find the
AUTOSUM Command.

43. 5. Click the MORE FUNCTIONS.
6. Search VLOOKUP in the
dialogue box and select the
function.
7. Click OK.

44. 8. In the LOOKUP_VALUE box, type or select
the reference cell.
9. In the TABLE_ARRAY, select the entire
LOOKUP TABLE. Make it ABSOLUTE
(Press F4).
10. In the COL_INDEX_NUM, type 2.
11. In the RANGE_LOOKUP, type TRUE
(closest match)or FALSE (exact match).

45. 1. Create the table with rows & columns of data.
2. Create the LookUp Table (your criteria). Values must be in
ASCENDING ORDER.
3. Select the desired cell to put the results in.

46. 8. In the LOOKUP_VALUE
box, type or select the
reference cell.
9. In the TABLE_ARRAY,
select the entire LOOKUP
TABLE. Make it
ABSOLUTE (Press F3).
10.In the COL_INDEX_NUM,
type 2.
11.In the RANGE_LOOKUP,
type TRUE (closest
match)or FALSE (exact
match).

47. 8. In the LOOKUP_VALUE box, type or select the reference cell.
9. In the TABLE_ARRAY, select the entire LOOKUP TABLE. Make it ABSOLUTE
(Press F4).
10.In the COL_INDEX_NUM, type 2.
11.In the RANGE_LOOKUP, type TRUE (closest match)or FALSE (exact match).

49. =VLOOKUP(B12,$N$3:$P$7,2,TRUE)
IF Function
Formula
Logical
Value
Vlookup
Table
Cell
Reference
Reference
Column